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Progress Reports

Information on Progress Reports.

In the spring of 2010, the Office of Management and Budget (OMB) issued a directive to federal agencies regarding the implementation of the Research Performance Progress Report (RPPR) module in an effort to standardize the information that is being requested and collected from the funded agencies, reduce administrative burden and costs on the grantees and the funding agency, and streamline the data that is collected across all Federal agencies.

NIH began requiring its grantees to submit all Type 5 progress reports, including non-SNAP eligible and multi-project grants, via the RPPR module in the eRA Commons as of October 17, 2014.

Recently, NIH issued the following Notice: NOT-OD-22-130 which informed the grant recipient community of upcoming changes to the RPPR forms in eRA Commons. Per this Notice, "[r]recipients are alerted... that budget forms (applicable to non-SNAP awards only) will be updated to a new format. As a result of this update, users with in-progress RPPR forms will be required to re-enter budget form data if the in-progress RPPR is not submitted by June 22, a day before the release. RPPRs submitted on or before June 22 will reflect the FORMS-F budget forms. Due dates for submission of the RPPR remain unchanged." Moreover, Interim RPPR Guidelines have been released.

The Principal Investigator either submits a SNAP- or NON-SNAP-eligible Type 5 Progress Report. The Notice of Award document specifies which type of progress report is to be submitted for each award in the Terms and Conditions section. Please see the definitions below for SNAP and NON-SNAP:

  • Streamlined Non-Competing Award Process (SNAP): is a streamlined process that includes a number of provisions that modify annual progress reports, NOAs, and financial reports. Unobligated balances of under 25% are automatically carried over to the next budget year, without prior approval. All NIH award notices identify whether the grant is subject to or excluded from SNAP. For more information on SNAP, click here.
  • Non-streamlined Non-Competing Award Process (Non-SNAP): is not a streamlined process or subject to the SNAP provisions and typically includes a detailed budget in the RPPR module in eRA Commons.

Note: Effective February 16, 2011, the campus delegated submission authority to the Principal Investigator for all SNAP-eligible progress reports. Internal paperwork is not required for these proposals.

Note: Effective Immediately, RPPR due notices will no longer be sent to Fund Managers directly. Instead, the Sponsored Projects Office (SPO) will email the HS Contacts listserv when the RPPR due reports are posted to the website.

Paid Direct Foreign Students & Post Docs

Prior to supplementing any Paid Direct from federal funds need to ensure the terms and condition allow and request prior approval. Note: NIH does not allow this. You will need to use discretionary funds if you plan to or are supplementing your Paid Direct. 

Additionally, you must disclose on the NIH application and RPPR that the Paid Direct visiting foreign student or scholar is working on the grant

  • For G.9 Foreign component report, here is approved template language you can use on your RPPR:
    • X were visiting graduate students from X Foreign University. They were financially supported by a scholarship from the foreign government, which covered their living expenses in San Diego, with no fund brought here to support their research work in the lab at UCSD. All the research work and experimental data reported in our most recent paper were done in Dr.’s X UCSD lab.

SNAP eligible Progress Report Requirements

If the PI has been delegated authority to submit SNAP-eligible Progress Reports to the NIH directly, and a SNAP-eligible noncompeting continuation is due to the Sponsor, then no internal documentation needs to be prepared. The PI, and all Key Personnel on the project, will still need to complete FCOI disclosures. These are processed in the COI Module of Kuali Research.

If the award involves animal and/or human subjects, protocol verification will be conducted once the NOA is received by the SPO.

SNAP-eligible progress reports are due 45 days prior to the start of the next Budget Period

Non-SNAP eligible Progress Report Requirements

For Progress Reports that are non-SNAP eligible, Central Office review and submission is still necessary as the Central Office holds delegation of authority to submit all budgetary information to the Sponsor; the PI will not have the option to Submit appear in that type of RPPR progress report.
In the case of a non-SNAP eligible Progress Report, please refer to the Minimum Requirements Page for what the SPO analysts will need in order to review and submit the Type 5 application.

Please see the Review Priorities document which outlines both the department's and the SPO's responsibilities in reviewing non-SNAP RPPRs.

The SPO will also verify IRB protocols and IACUC protocols, if needed, at the time of progress report submission.

Non-SNAP eligible progress reports are due 60 days prior to the start of the next budget period. FCOI disclosures must be processed in the COI Module of Kuali Research. 

For a list of all upcoming progress reports due for submission, please see below:

For more information or questions email