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State of CA Proposal Guidance

Find information about State of California Proposal Guidance.

The California Model Agreement (CMA) provides model contract terms for use by State of California agencies that fund research, training or service activities performed by campuses of the University of California (UC) and California State University (CSU) systems. The purpose of the CMA is to reduce the administrative resources used by both State and University offices in establishing the thousands of contracts and grants for important public work performed by and for California.

The California State Legislature found that the drafting and negotiation of many of these contracts and grants would previously take up to a year, and in many cases, state taxpayers were funding both sides of the agreement negotiations. The Legislature declared that it would be more cost effective and efficient if the state and the UC and CSU systems would establish standardized “boilerplate” provisions that would apply to all contracts and grants between them, allowing for variations only in unusual situations.

An MOU between UC, CSU and the Department of General Services (DGS) on behalf of the State of California (pdf) implemented the CMA on January 1, 2016.

UC, CSU, and DGS coordinate regularly to assist in the implementation of the CMA and seek further streamlining to contracting practices.

Indirect Cost Rates: 

Refer to IDC Table for rates applicable for State of California Departments and Agencies specifically as established on the Model Agreement.

Refer to Indirect Cost Recovery Guidance for State of California Awards: UCOP RPAC Guidance Memo 17-07 IDC Recover for CA State Awards

Note:  The rate in effect for first year of a multi-year project will be the rate used for the entire project unless additional funds (not previously appropriated or budgeted) are awarded; this new budget would use the rate in effect at the time the budget is constructed.For detailed conditions for application of the State of California/UC rates, refer to UCOP table. See UCOP Website for related information.

Service Agreements:  If the agreement with the State of California Agency is a service agreement managed by OCGA Ancillary Agreements, HS Business Contracts or SIO OCGA, these conditions and IDC rates apply.

If UCSD is a subrecipient of federal funds and the State agency is a pass-through entity, as defined in the Uniform Guidance (2 CFR 200.93 and 2 CFR 200.74) then UCSD shall budget and receive our federally negotiated rate for the project as specified by 2 CFR 200.331(a)(4).

LINKS TO RELEVANT INFORMATION AND FORMS:

Model Contract Language for Agreements with University of California and State of California Departments and Agencies:  Refer to links with the most updated version of the Model Agreement including the UCOP published CMA Guide and Training Resources.

For more information, email ocgainfo@ucsd.edu