Skip to main content

System Status: 

How to Submit Electronic Course Approvals

This step-by-step guide explains how academic advisors in all campus departments use eCourse to submit electronic course approvals.

1. Valid reasons for submitting an eCourse approval request

Valid reasons include (see step 3, below, for more information):
  • New course
  • Renumber
  • Deletion
  • Adding/ deleting enrollment restriction
  • Reinstating course
  • Cross-listing or conjoining
  • Changes in:
    • Title
    • Course number
    • Units
    • Description
    • Prerequisites
    • Grading option
    • Instructor contact hours
    • Repetition of credit option
    • Final exam requirement
    • Instruction type

2. Access to the eCourse system

E-mail the Scheduling Office to request access to the eCourse system. In your e-mail, include:

  • Name, department, e-mail address, employee ID number, and
  • If you are requesting to be provisioned as a requestor role or an approver role (chair or vice chair of department only).

To access the eCourse system once you're provisioned, log on to with your Single Sign-On credentials.

  • eCourse training is recommended; see number 3.

3. eCourse training

4. eCourse workflow

The diagram in this eCourse Workflow (PDF) illustrates the steps an eCourse request will go through in the electronic course approval system. Note that there are multiple approval steps.

Approvals should be submitted a minimum of three quarters (including summer) before the effective quarter of the new approval. For example, a course approval for Fall quarter should be submitted no later than Winter quarter.

5. General inquiry for previously approved course requests

Users may access any course approval request that has been approved since the start of the eCourse system (March 2011). This is a non-secure inquiry only for approved course requests. Enter the department, subject, and/or level (grad or undergrad) for a list and link to the course request summary.

6. FAQs

For more information, contact the Scheduling Office, 858-534-4292.