How to Handle Inventorial Equipment Acquired by Recharge

Last Updated: May 10, 2023 9:26:14 AM PDT

Read step-by-step instruction on how to record inventorial equipment when you purchase it through the recharge process from the UCSD Bookstore, STORE, or Administrative Computing and Telecommunications (ACT).

Inventorial Equipment has a total acquisition cost of $5,000 or more, and must be processed through Oracle FA (Fixed Assets) and tracked in CAMS (Campus Asset Management System). Inventorial equipment funded by a government entity requires contract considerations for inventory control. For a complete listing of definitions for all items the University is required to track, please see the BFB-BUS-29: Management and Control of University Equipment and the property terms of each applicable award.

1. Purchase the inventorial equipment.

Check with your department's financial administrator to be sure you are authorized to recharge for your department. If you are, obtain the index number for the recharge.
Make sure you are purchasing equipment from a recharging department when you place your order.
Provide the recharging department with the proper accounting information.

2. Receive and affix Asset/UCID tags.

When Equipment Management receives the recharge information from the recharging department, they will create Asset/UCID tags and forward them to you, along with the Asset Locator Report form.
Affix the tags by placing them on the front surface of the equipment.

3. Confirm that the equipment has been added to your inventory.

Check CAMS to see that the equipment's record has been added to your inventory.

For more information on equipment, see Equipment Management Basics.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.