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System Status: 

Overview of AR Process

Accounts Receivable (AR) represent money owed to the university for services performed or merchandise sold.  

These guidelines apply to debts owed to the campus generated from revenue generating activities, recharge to external parties, grants, business contracts/agreements, acceptance of purchase order, recurring activities (e.g., memberships, subscriptions, rent).

These guidelines do not apply to financial transactions from recharge to internal campus departments, inter-campus transfers, student receivables, loan programs, patient receivables, and gifts from Foundation and Regents.

Receivables are an important source of revenue to the university. Receivables support the costs of resources expended by the university to deliver goods and/or services to external entities. Effective management and oversight of receivables is vital to ensuring full and timely collection of all amounts owed. In order to have visibility of all payments due, the university must ensure all receivables are properly invoiced and accounted in the university’s financial system to account for all amounts owed to the university in our financial records.