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Project Classifications and Balance Calculations

Last Updated: April 10, 2024 11:01:42 AM PDT
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The Project Classifications table shows project class categories and project class codes.

PPM Balances for non-sponsored projects are calculated differently depending on the project classification. Projects for annual operations are reported on a year-to-date (YTD) basis, while projects funded one-time or irregularly are reported on an inception-to-date (ITD) basis. The balances calculations and project classifications are shown below.

Project Classifications
Project Class Category Project Class Code Project Class Code Abbreviations PPM Reporting
Capital Project Capital Project CP ITD
Cost Tracking Campus Fellowships

CFEL

 ITD
Clinical Administration CLIN ITD
Committed Reserves CRV YTD
Committee COMT ITD
Diversity Initiative DI ITD
Endowed Chair EC ITD
Faculty Discretionary FD ITD
Faculty Retention FR ITD
Faculty Start Up FSU ITD
General Reserves GRV YTD
Non Sponsored Research Award NSRA ITD
Non-Capital Construction NCCON ITD
Operations OPS YTD
Other OTHR ITD
Recharge Recipient RCR YTD
Strategic Initiatives SI ITD
Team TEAM YTD
Course Academic ACAD YTD
Extension EXT YTD
SAPD SAPD YTD
Default Default DFLT ITD
Event Events EV ITD
Faculty Commitments Faculty Renovation FREN ITD
Financial Allocation Model Block Grant BG YTD
Combined/Other student support OSS YTD
Dept Support Model DSM YTD
Faculty Compensation FC YTD
GSGEI GSGEI YTD
MAS MAS YTD
Master's Growth MG YTD
Summer Session SS YTD
TA TA YTD
Temp FTE FTFE YTD
Line of Service Auxiliary AUX YTD - includes Contract Revenue
Recharge Operation REC YTD - includes Contract Revenue
Research PI Initiated Clinical Trial SP ITD
Research SP ITD
Sponsor Initiated Clinical Trial SP ITD
Service Agreement Membership Agreement MRM ITD
Non-Research Service Agreement NSA ITD - includes Contract Revenue
Research Service Agreement RSA ITD - includes Contract Revenue

Balance Calculation

GL Balance Calculations:

  • Beginning Balance (net of all prior year activity, including capital assets) + YTD Resources +/- YTD Non-Operating Transfers – YTD Expenses – YTD Capital Assets = Ending Balance
  • Ending Balance – Commitments – Payroll Projections = Balance Net of Commitments and Projections
Non-Sponsored PPM Balance Calculations (will be driven by Project Class Categories & Class Codes):
  • Projects for recurring annual operations:
    • Budget - YTD Costs - Commitments = Balance
  • Projects funded one-time or irregularly (e.g. faculty startup, gift funds):
    • Budget - ITD Costs - Commitments = Balance
  • Service agreements:
    • Budget - ITD Costs - Commitments = Budget Balance
    • Contract Revenue - ITD Costs - Commitments = Revenue Balance