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Intercampus Transactions

Learn about intercampus transactions.

Types of transactions

There are several different scenarios to transferring funds between UC Campuses. The most important piece of information needed is what type of fund is being transacted to/from.

Intercampus Recharge (non Extramural Funds (EMF))

Intercampus recharge is a billing of expenses between two UC campuses or between one UC campus and the UC Office of the President (UCOP). In the case of a reimbursement, one UC location incurred expenses on behalf of another UC location and is seeking payment to cover the expenses.

  • To charge (invoice) another UC campus or UCOP, complete and submit the Intercampus Recharge Request Form 
  • To pay another UC campus or UCOP direct them to their General Accounting department to initiate the intercampus recharge transaction, also known as inter-office charge (IOC). Provide the UCSD chart string or at minimum provide the UCSD POETAF to the other UC campus.
    Note: if the chart string includes a Sponsored Research (SPF/EMF) fund, the charge will hit an account, which will trigger IDC
  • Gift Funds revenue cannot be transferred to another UC campus. If there is a multi-campus collaboration for the purpose of a UCSD gift, the other campus can recharge the expenses to UCSD. Follow the instructions above “To pay another UC campus or UCOP“

Intercampus Request for Reimbursement (IRR) (Sponsored Research Funds)

An IRR is a billing of expenses between two UC campuses’ EMF Groups where there is a Multi-Campus Agreement in place for a specific research project.

For more information, see Multi-Campus Awards.

Inter-location Transfer of Funds (ITF) (Resources)

An ITF is a transaction that is a revenue transfer of funds between UC campuses or between a UC campus and the UC Office of the President (UCOP).

ITFs to other UC's must be submitted by May 15, 2023 for Fiscal Year 2023 - date will be updated as we approach fiscal year end.

Payroll Transfers

  • Inter-location One-Time Payment Form (ILP) - A Payroll one-time inter-location payment is for wages paid to a UC employee for services or work rendered at another UC location.
  • Honorarium PaymentAn honorarium is payment in recognition of an individual's or organization's special service or distinguished achievement where propriety precludes setting a fixed price.
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.