Intercampus Transactions
Last Updated: June 17, 2025 8:05:22 PM PDT
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Learn about intercampus transactions.
Types of transactions
There are several different scenarios to transferring funds between UC Campuses. The most important piece of information needed is what type of fund is being transacted to/from.
Intercampus Recharge (ICR/IOC/UCOP Cost Transfers)*
Other UC Campus’ may refer to Intercampus Recharge (ICR) as Inter-Office Charge (IOC) or UCOP Cost Transfer, these terms apply the same process noted below.
Intercampus Recharge is a billing of expenses between two UC campuses or between one UC campus and the UC Office of the President (UCOP). In the case of a reimbursement, one UC campus incurred expenses on behalf of another UC campus and is seeking payment to cover the expenses.
- To charge (invoice) another UC campus or UCOP, complete and submit the Intercampus Recharge Request Form.
- To pay another UC campus or UCOP, direct them to their General Accounting department to initiate the recharge transaction. Provide a UCSD chartstring, or at minimum provide a UCSD POETAF to the other UC campus. Note: if the chart string includes a Sponsored Research (SPF/EMF) fund, the charge will hit an account that will trigger IDC.
- Gift Funds revenue cannot be transferred to another UC campus. If there is a multi-campus collaboration for the purpose of a UCSD gift, the other campus can recharge the expenses to UCSD. Follow the instructions above “To pay another UC campus or UCOP“
- Last day to submit FY25 Intercampus Recharge requests is on June 30th, 2025.
Inter-location Transfer of Funds (ITF)
An ITF is a transfer of resources between UC campuses or between a UC campus and the UC Office of the President (UCOP).
Helpful KBA Sites for Departments:
Extramural Awards - see process for IRR’s below. Budgetary transfers are not allowed on sponsored research funds.
- Note: some ITFs may require a MCA setup, see MCA instructions
- Gift Funds – cannot be transferred via an ITF, see ICR/IOC above
- For Calendar Year 2025, the due date for submission will be the 14th and 24th of every month (with the exception of December 19th, 2025 due to campus winter closure).
- Last day to submit FY25 Outgoing ITF requests is on May 27th, 2025.
Intercampus Request for Reimbursement (IRR) (Sponsored Research Funds)
An IRR is a billing of expenses between two UC campuses’ EMF Groups where there is a Multi-Campus Agreement in place for a specific research project.
For more information, see Multi-Campus Awards.
For more information, see Multi-Campus Awards.
Payroll Transfers
Use How to Manage Multi-Location Appointments UCPath Job Aid to complete the Inter-Location One-Time Payment Form for the following:
- Honorarium Payment for a UC employee at another UC location.
- Wages paid to a UC employee for services or work rendered at another UC location.