Foreign Wires FAQ
Last Updated: April 3, 2023 7:24:56 AM PDT
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Can I send a domestic wire payment to a domestic bank?
We do not typically allow domestic wire transfer payments. On a case-by-case basis, Payment Services may deem this allowable. Prior approval is required by submitting the details of the request via Services & Support.
Can I submit a wire invoice through PaymentWorks?
Not at this time. Payments requiring a wire transfer must follow the wire transfer request process, which includes the completion of a wire transfer form. Submit a Service and Support case for a wire transfer form.
What is the minimum amount I can send for a foreign wire payment request?
$50 USD. Wire transfer payments are manual and require multiple resources to process regardless of the dollar amount. UC San Diego also incurs a per wire transfer fee plus the payee may get charged an incoming wire fee from their receiving bank. Due to these considerations we do not process payments under $50 USD.
Can the Payee fill out the wire payment request form?
The payee/supplier can fill out the top portion of the wire form and return that completed form to the department. The bottom portion of the wire payment request form must be completed by the department. The submission of the wire transfer payment must be submitted via Services & Support by the department.
Can the Payee submit a wire payment request form via ASK?
No, they can only be submitted directly from the department.
Who is authorized to sign the department approval signature on the wire form?
An employee within the BUMT, fund manager, MSO/DBO, anyone appointed as authorized by the department.
How long does it take for a wire payment to reach the payee’s bank account?
10 business days from the day the completed wire transfer form is received by Payment Services and the Services & Support case is closed.
How long does it take for a wire payment to post to the department’s operating ledger?
Given the manual nature of this process, payments can take up to 15 business days from the day the completed wire transfer form is received by Payment Services and the Services & Support case is closed to appear in the department’s ledger. In times of high demand such as fiscal close, this timeline may be extended.
Is there a way to track or get a tracking number for the wire transfer payment request submitted?
No. Unfortunately, we are not provided a tracking number by our financial partner at the time of wire issuance. If you need a payment confirmation number also known as a TRN
How do I obtain the TRN number (confirmation) that the wire payment was completed?
After 10 business days from the day the ASK case is closed, a new Services & Support case must be submitted.
Can a wire payment be cancelled?
Wire transfer payments cannot easily be retracted, reversed or cancelled. Please ensure all wire transfer requests are valid prior to submitting a request. If a payment is made in error, return of the funds is not guaranteed and the department is responsible for the loss.
A foreign payee received a check but cannot cash it and would like a wire transfer payment instead, what should I do?
The department will need to submit a Services & Support case to request the check be cancelled. Once the check has been cancelled provide the check cancellation confirmation with the wire payment request form and supporting documentation via Services & Support to the Wires queue.
What do I do if my department sent a duplicate wire payment in error?
The department needs to contact the payee immediately to request they either decline from accepting the funds into their account OR ask the payee to send the funds back to UC San Diego. Department is responsible for all fees incurred (submit a Services & Support case for further assistance).
If a payee bills us in foreign currency, can we pay in US Dollars?
No, the wire form will need to be completed in foreign currency. * The conversion rate is determined by our financial partner at the time of wire payment. The rate is not determined prior to payment submission.
What is an ABA?
The ABA (American Bankers' Association National Numeric System) routing number is a unique, 9-digit identifying transit number assigned to each bank.
What is the IBAN
The IBAN (International Bank Account Number) is a series of alphanumeric characters that uniquely identify an account held at a bank. It can be up to 34 characters long and contains at least one 2-character country code, 2 check digits, and the basic bank account number. The basic bank account number identifies the bank as well as the account holder. In printed format, spaces are inserted for readability (e.g., DE16 5003 3300 0532 0130 00).
What is the BIC or SWIFT?
The BIC (Bank Identifier Code) is an 8-character code also known as the SWIFT address and is uniquely assigned to banks. Branch codes can be added to the BIC to further designate which branch of a bank should receive the SWIFT message. When a branch code is added, the BIC has 11 characters (e.g., BARCGB22 or DEUTDE3B400).
What is the BSB?
The Australian BSB (Bank/ State/ Branch) code is a 6-digit code that precedes the actual bank account number. The first 3 digits represent the bank institution code, and the last 3 digits represent the actual branch code for the beneficiary account. The BSB code is required for all wires going to Australia.
What is the CLABE?
The CLABE (Clace Bancaria Estandarizada) is a banking standard for the numbering of bank accounts in Mexico. This standard is a requirement for the sending and receiving of international transfers since June 1, 2004. The CLABE account code has 18 digits which always contains the payee's bank account number. The CLABE code is required for all wires going to Mexico.
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.