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Processing Equipment Loans

Learn more about processing equipment loan requests

UC San Diego's Strategic Procurement facilitates equipment loans with no charge associated with them and are not contingent on UC San Diego providing anything to the supplier in return.

Processing a loan request

In Oracle enter the following on the Services with Fixed Price Form (*please review contingent requirements before completing a form):

  • Enter your supplier on Oracle
  • Complete the product/service details entering a price of zero dollars
  • Attach the completed and signed Equipment Loan Agreement document
  • After you have completed the form, select the following Purchasing Category: Lab Equipment
    Rental/Operating Lease
  • Once the submitted order has been completed and approved to a PO, Equipment Management
    will assign a UCID# for captial equipment with a loan period of over one year

If there are contingent requirements

Contact the Special Projects Office (SPO) if the loaning of the equipment is contingent on UC San Diego providing reciprocity to the loaner, for example project reporting, feedback, data, collaboration, licensing, etc.. 

Refer to OCGA contact information below:

Option to purchase the equipment loaned

If there is an option to purchase the equipment loaned at the end of the period, do the following to exercise that option:

  • In Oracle complete the Goods - One Time Shipment Form to establish a new PO for the purchase
    • Make sure to add the original PO number and select the appropriate equipment
      Purchasing Category
    • Provide any required Price Rationale and Source Justificiation information applicable to the order 

UC San Diego Representative Contacts

Need help? Contact our team via the UC San Diego Services & Support portal.