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UC Learning Center: Instructor Guide

Learn how to use UC Learning Center to facilitate courses.

In order to follow the instructions below, you must first login to UC Learning Center.

If you are having difficulty logging in, see the UC Learning Center log in help page.

Instructor Identification

Those who facilitate courses that are managed through the UC Learning Center will be given Instructor access.

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Viewing Your Instructor Schedule

Click Instructor Schedule on the learner dashboard under Registrations:

UC Learning Center Instructor Schedule Screen Shot

Current Activities

On your instructor schedule you will first see your Current Activities. This view does not show you individual offerings of an activity, but rather the overall course.

UC Learning Center Current Activities Screen Shot

If you are set up as the instructor for an in-person course (ILT Course) or online course (ecourse), you will be able to access the roster information here which shows anyone who has registered for or completed each activity.

Upcoming Activities

To view upcoming in-person offerings of activities where you are scheduled as the instructor, you can change your view to only show Upcoming Activities.

  1. Click the view menu in the right hand corner and change it to Upcoming Activities.
    UC Learning Center Instructor Upcoming Activities Screen Shot
  2. Now you will see any upcoming in-person activities you are scheduled to instruct and you can view the roster or download the sign-in sheet.

Previous Activities

To view past in-person offerings where you were the instructor, you can change your view to show Previous Activities.

  1. Click the view menu in the right hand corner and change it to Previous Activities
    UC Learning Center Instructor Previous Activities Screen Shot
  2. Now you will see any previous activities you were the Instructor for and view their roster information.

Viewing Rosters

You can view the activity roster of any course you are set up as the Instructor for.

Activity Rosters will give you access to:

  • View all Registered/Cancelled/Attended Learners
  • View those registered on the wait list
  • Ability to email those registered to attend
  • Export roster to Excel
  • Download sign-in sheet

View a roster

  1. Click Instructor Schedule on the learner dashboard under Registrations.
    UC Learning Center Instructor Schedule Screen Shot
  2. Locate the activity you wish view and click the Roster Icon.
    UC Learning Center Roster Icon Screen Shot
  3. The roster of an activity will show you everyone who is registered to attend an activity, as well as anyone who has cancelled their registration. If you are viewing past activities it will show you who attended. Online courses will also show you who has started an activity and is currently “in-progress.”
    UC Learning Center Instructor In Progress Screen Shot

Sort and Filter

  1. At the top of the roster you will see where you can search the roster for specific names, scroll through the records, and for ILT Class or ecourse, filter by Status such as registered, cancelled, etc.
  2. You can increase the number of records shown by changing the Show Records number.
    UC Learning Center Instructor Sort Screen Shot
  3. Change the View drop down menu to show you who is on the Waiting List
    UC Learning Center Waiting List Screen Shot

Email Participants

Participants in an in-person activity will receive automatic:

  • Registration emails
  • Reminder emails
  • Completion notifications after they have attended the activity

Those on the wait list will be informed automatically should a seat become available.

However, if you have an additional need to email participants you can do so through the roster.

  1. Click Instructor Schedule on the learner dashboard under Registrations.
    UC Learning Center Instructor Schedule Screen Shot
  2. Locate the activity you wish view and click the Roster Icon.
    UC Learning Center Roster Icon Screen Shot
  3. On the Roster select the individuals you wish to email or select the top check box to include all the individuals shown. Note: If your roster includes multiple pages, you will either need to do this for each page or you can change the number of records shown so that all participants are shown on one page.
    UC Learning Center Send Email Screen Shot
  4. Once you have selected the individuals you wish to email, click Send Email.
  5. An Outlook message will open with the email addresses already populated for you.

Sign-in Sheets

The UC Learning Center provides sign-in sheets that already have all the participants’ information, so all participants have to do is sign next to their information to indicate they attended the activity.

Download or print a sign-in sheet

  1. Click Instructor Schedule on the learner dashboard under Registrations.
    UC Learning Center Instructor Schedule Screen Shot
  2. Locate the activity you wish view and click the Activity Roster Report Icon.
    UC Learning Center Activity Roster Report Icon Screen Shot
  3. You will be taken directly to the sign-in sheet for the activity, which will show only those currently registered to attend.
    UC Learning Center Export Screen Shot
  4. You have the option to Export to PDF or Print the sign-in sheet directly.
  5. If you choose to Export to PDF another window will appear.
  6. You must click the File link to download the PDF.
  7. Click OK to close the window. The PDF will open in another tab or window depending on your browser settings.
    UC Learning Center File Link Screen Shot

If you are already on the roster you can view the sign-in sheet by clicking the Activity Sign-in Sheet on the left hand menu.
UC Learning Center Sign In Link Screen Shot

Export Roster to Excel

  1. Click Instructor Schedule on the learner dashboard under Registrations.
    UC Learning Center Instructor Schedule Screen Shot
  2. Locate the activity you wish to view and click the Roster Icon.
    UC Learning Center Roster Icon Screen Shot
  3. On the right hand side of the roster you will see an icon to print the entire roster and an icon to Export to Excel.
    UC Learning Center Excel Icon Screen Shot
  4. When you click the Export to Excel icon another window will appear, giving you the option to limit the information you are pulling or change to a different format other than Excel.
    UC Learning Center Next Button Screen Shot
  5. Click Next and another window will appear. You must click the File link to download an excel file.
    UC Learning Center File Link Screen Shot
  6. Click OK to close the window.

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Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.