User Access and Resources
Visit this page frequently for up-to-date information.
Tracker I-9 Training Resources and Information
- Search for Existing Employee
- Duplicate Record Check
- Creating a New Form I-9
- Instructions for Section 2
- Instructions for Section 3
- Creating a Historical I-9
More information about Tracker I-9 Complete, including a user manual, is available at the University of California Office of the President (UCOP) I-9 Complete website.
Form I-9 webinar available via the UC Learning Center
- This 25 minute webinar provides information on I-9 compliance requirements and practical information for completing I-9 forms; including initial verification of work authorization, re-verification, and correcting errors on I-9s. New users to the ONBOARDING Solution & Tracker will be required to complete this course prior to receiving access to Tracker.
JOB AIDS: Work Authorization Extension Guides
Foreign National Work Authorization Auto Extension Workflows make it easier to capture and track required document information for certain foreign national employees. I-9 Managers can now easily document when a foreign national employee’s work authorization extends because:
- EAD 180 Day Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed EAD renewal application Form I-765
- EAD Cap Gap: this guide shows how to create or update an I-9 for a student employee with an Optional Practical Training (OPT) Employment Authorization Document (EAD) Form I-766 who qualifies for an automatic work authorization extension based upon timely filed Form I-129 petition for H-1B change of status (see Background Information below for more details)
- EAD OPT STEM Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed 24-month EAD extension application Form I-765 for an F-1 academic student who received a bachelor’s, master’s, or doctoral degree in science, technology, engineering, or mathematics (STEM)
- H-1B Portability: this guide shows how to complete a new Form I-9 for an H-1B employee who qualifies to begin employment with the new employer as soon as the Form I-129 H-1B Portability petition is field
- NIV 240 Day Auto Extension: this guide shows how to update an I-9 that qualifies for an automatic work authorization extension based upon an I-797C for a pending Form I-129 petition to extend status
- TPS Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic work authorization extension based upon timely filed EAD extension application Form I-765 for a TPS or DED beneficiary
Other Guides
INTRA-Location Transfers
When hiring a current or previous UC San Diego employee from another department, please email your designated VC area I-9 contact(s) to transfer the employee’s Tracker profile and I-9 to your worksite. Please include the following information:
- Employee Name (First and Last)
- UCPath ID Number
- Former/Departing Department Code
- New Department Code
INTER-Location Transfers
When hiring a current University of California employee from UC San Diego Health or another UC Location, please complete INTER-Location I-9 Transfer Request Form. This will send a request to the Time and Pay Team. The Time and Pay Team will review the request and submit to UC Office of the President. You will receive an email once the transfer is complete.
If you have questions about an INTER-Location Transfer, please email the UC San Diego INTER-Location team at: campusILC@ucsd.edu.
Requesting Access to Tracker
1) LMS e-course required: Form I-9 and E-Verify
2) Users requesting Tracker access must have completed a background check, as this is a requirement for system access.
3) E-mail your designated VC area I-9 Administrator(s) to request access. Please provide a copy of your completed training certificate and list the department numbers that you need access to.