User Access and Resources
Visit this page frequently for up-to-date information.
Tracker I-9 Training Resources and Information
- Search for Existing Employee
- Duplicate Record Check
- Creating a New Form I-9
- Instructions for Section 2
- Instructions for Section 3
- Creating a Historical I-9
More information about Tracker I-9 Complete, including a user manual, is available at the University of California Office of the President (UCOP) I-9 Complete website.
Form I-9 webinar available via the UC Learning Center
- This 25 minute webinar provides information on I-9 compliance requirements and practical information for completing I-9 forms; including initial verification of work authorization, re-verification, and correcting errors on I-9s. New users to the ONBOARDING Solution & Tracker will be required to complete this course prior to receiving access to Tracker.
JOB AIDS: Work Authorization Extension Guides
Foreign National Work Authorization Auto Extension Workflows make it easier to capture and track required document information for certain foreign national employees. I-9 Managers can now easily document when a foreign national employee’s work authorization extends because:
- EAD 180 Day Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed EAD renewal application Form I-765
- EAD Cap Gap: this guide shows how to create or update an I-9 for a student employee with an Optional Practical Training (OPT) Employment Authorization Document (EAD) Form I-766 who qualifies for an automatic work authorization extension based upon timely filed Form I-129 petition for H-1B change of status (see Background Information below for more details)
- EAD OPT STEM Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed 24-month EAD extension application Form I-765 for an F-1 academic student who received a bachelor’s, master’s, or doctoral degree in science, technology, engineering, or mathematics (STEM)
- H-1B Portability: this guide shows how to complete a new Form I-9 for an H-1B employee who qualifies to begin employment with the new employer as soon as the Form I-129 H-1B Portability petition is field
- NIV 240 Day Auto Extension: this guide shows how to update an I-9 that qualifies for an automatic work authorization extension based upon an I-797C for a pending Form I-129 petition to extend status
- TPS Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic work authorization extension based upon timely filed EAD extension application Form I-765 for a TPS or DED beneficiary
Other Guides
INTRA-Location Transfers
When hiring a current or previous UC San Diego employee from another department, please email your designated VC area I-9 Administrator(s) to transfer the employee’s Tracker profile and I-9 to your worksite. Please include the following information:
- Employee Name (First and Last)
- UCPath ID Number
- Former/Departing Department Code
- New Department Code
INTER-Location Transfers
When hiring a current University of California employee from UC San Diego Health or another UC Location, please complete INTER-Location I-9 Transfer Form to transfer the employee’s Tracker profile to your worksite.
Requesting Access to Tracker
1) LMS e-course required: Form I-9 and E-Verify
2) E-mail your designated VC area I-9 Administrator(s) to request access. Please provide a copy of your completed training certificate and list the department numbers that you need access to.