User Access and Resources

Foreign National Work Authorization Auto Extension Workflows make it easier to capture and track required document information for certain foreign national employees. I-9 Managers can now easily document when a foreign national employee’s work authorization extends because:

• EAD 180 Day Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed EAD renewal application Form I-765

• EAD Cap Gap: this guide shows how to create or update an I-9 for a student employee with an Optional Practical Training (OPT) Employment Authorization Document (EAD) Form I-766 who qualifies for an automatic work authorization extension based upon timely filed Form I-129 petition for H-1B change of status (see Background Information below for more details)

• EAD OPT STEM Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed 24-month EAD extension application Form I-765 for an F-1 academic student who received a bachelor’s, master’s, or doctoral degree in science, technology, engineering, or mathematics (STEM)

• H-1B Portability: this guide shows how to complete a new Form I-9 for an H-1B employee who qualifies to begin employment with the new employer as soon as the Form I-129 H-1B Portability petition is field

• NIV 240 Day Auto Extension: this guide shows how to update an I-9 that qualifies for an automatic work authorization extension based upon an I-797C for a pending Form I-129 petition to extend status

• TPS Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic work authorization extension based upon timely filed EAD extension application Form I-765 for a TPS or DED beneficiary

Other Guides

• Form I-20 & DS-2019 Guide

• Document Receipt Guide

When hiring a current or previous UC San Diego employee from another department, please email your designated VC area I-9 contact(s) to transfer the employee’s Tracker profile and I-9 to your worksite. Please include the following information:

1. Employee Name (First and Last)
2. UCPath ID Number
3. Former/Departing Department Code
4. New Department Code

When hiring a current University of California employee from UC San Diego Health or another UC Location, please complete INTER-Location I-9 Transfer Form to transfer the employee’s Tracker profile to your worksite. You will receive an email once the transfer is complete. 

If you have questions about an INTER-Location Transfer, please email the UC San Diego INTER-Location team at: campusILC@ucsd.edu.

1) LMS e-course required: Form I-9 and E-Verify

2) E-mail your designated VC area I-9 Administrator(s) to request access. Please provide a copy of your completed training certificate and list the department numbers that you need access to.