User Access and Resources

Remote Section 2 Amendment functionality supports remote amendments to a completed Section 2 and includes the following features: 

• Allows I-9 Managers to send an email to a remote Authorized Representative with instructions for completing an amendment to Section 2 of the Form I-9. 

• Remote Section 2 Amendment Requests can be canceled. 

• Multiple amendment requests can be sent for the same Form I-9. 

• History of Remote Section 2 Amendment tasks and their status appear on the Form I-9 Summary Tab. 

• User interface elements optimize the interface and alert the I-9 Manager when a Remote Amendment is pending. 

When using the Remote Section 2 Amendment for in-person document verification for hires that used the DHS Remote Inspection, include the following instructions for authorized representatives: 

FAQs:

Q1. Who can serve as an authorized representative?

Q2. What if the employee brings different documents for the in-person verification? For example, if they provided a US passport during the remote verification, but at the in-person verification, they bring a Driver’s License and Unrestricted Social Security Card. Do we amend section 2 with the information or require them to bring the documents initially presented?

A: You may amend Section 2 with the new document information.

Q3: If an ID document used in the remote inspection expired, such as US passport or Driver’s license, do I need to request valid, unexpired documents at this time, or does the expired document suffice?

A: The expired documentation will suffice.

Q4: If an employee was hired during a period that we were completing remote inspections and has since separated, am I required to take any actions on separated employees?

A: If the employee has already separated, you will not be able to do the in-person inspection, but you may create an audit note to explain that the employee have been termed.

Foreign National Work Authorization Auto Extension Workflows make it easier to capture and track required document information for certain foreign national employees. I-9 Managers can now easily document when a foreign national employee’s work authorization extends because:

• EAD 180 Day Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed EAD renewal application Form I-765

• EAD Cap Gap: this guide shows how to create or update an I-9 for a student employee with an Optional Practical Training (OPT) Employment Authorization Document (EAD) Form I-766 who qualifies for an automatic work authorization extension based upon timely filed Form I-129 petition for H-1B change of status (see Background Information below for more details)

• EAD OPT STEM Extension: this guide shows how to create or update an I-9 that qualifies for an automatic 180-day work authorization extension based upon timely filed 24-month EAD extension application Form I-765 for an F-1 academic student who received a bachelor’s, master’s, or doctoral degree in science, technology, engineering, or mathematics (STEM)

• H-1B Portability: this guide shows how to complete a new Form I-9 for an H-1B employee who qualifies to begin employment with the new employer as soon as the Form I-129 H-1B Portability petition is field

• NIV 240 Day Auto Extension: this guide shows how to update an I-9 that qualifies for an automatic work authorization extension based upon an I-797C for a pending Form I-129 petition to extend status

• TPS Auto Extension: this guide shows how to create or update an I-9 that qualifies for an automatic work authorization extension based upon timely filed EAD extension application Form I-765 for a TPS or DED beneficiary

Other Guides

• Form I-20 & DS-2019 Guide

• Document Receipt Guide

When hiring a current or previous UC San Diego or UC San Diego Health employee from another department, please email Jennifer San Angel (jsanangel@ucsd.edu) to transfer the employee’s Tracker profile and I-9 to your worksite.  Please include the following information:

1. Employee Name (First and Last)
2. UCPath ID Number
3. Former/Departing Department Code
4. New Department Code

When hiring a current University of California employee from another UC Location, please complete INTER-Location I-9 Transfer Form to transfer the employee’s Tracker profile to your worksite.

1) LMS ecourse required: Form I-9 and E-Verify

2) E-mail your assigned TA Advisor and cc your department MSO; provide department numbers that you are requesting access