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I-9 & Tracker Frequently Asked Questions

Last Updated: September 22, 2021 8:43:32 AM PDT
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Find answers to the Frequently Asked Questions about the I-9 Process

 

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Expand section New Employees

What are the deadlines for Section 1 of the Form I-9?
Section 1 of the Form I-9 must be completed and signed on or before the employee’s Start Date.  The employee will still be able to sign Section 1 after the Start Date, but the signature will be out of compliance.
What are the deadlines for Section 2 of the Form I-9?
Section 2 must be completed and signed within three business days of the employee’s Start Date.  The employer will still be able to sign Section 2 more than three days after the Start Date, but the signature will be out of compliance.
Can employees fill out an I-9 if they have not started yet but have accepted an offer?
Yes, employees may complete and sign Section 1 of the Form I-9 prior to their Start Date.  However, it must not be completed prior to their acceptance of a job offer.

Expand section Intra & Inter Location Transfers

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Expand section Rehires & Reverifications

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Expand section Terminations

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Expand section Foreign Nationals

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Expand section Employees working outside of the US

If an employee is working outside of the US, do I need to complete a Form I-9?

A: You do not need to complete a Form I-9 for employees who are living and working remotely outside of the United States.  However, if the employee relocates to the United States, you will need to complete a Form I-9 upon their arrival.  When completing their I-9, you will use their original start date and make a note in the Additional Information box that the employee was working abroad and relocated to the US.      

Please ensure you have appropriate remote work authorization from Academic Personnel, Human Resources (Employee Relations) and Export Control for employees working internationally. 

Expand section Correcting Mistakes

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Expand section Historical Records

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Expand section Managing and Updating Tracker Profiles

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For questions or additional information, please contact you VC Area/Department assigned Talent Acquisition Advisor