Travel: Requesting a Wire

• Gather the following information:
  • Payee name
  • Payee address/ city/ country (required)
    • All international wire requests will require full Payee/ Beneficiary address details. Not providing a full address could cause a disruption in the wire payment and/or cause the wire payment to be rejected.
  • Payee bank account number
  • SWIFT code (Bank ID number)
  • CLABE number
  • IBAN
  • Sort Code
  • Bank name
  • Bank address
  • Amount of the wire
  • Currency type (USD, or a foreign currency if desired)
  • Financial Unit accounting information
  • Financial Unit Approval signature
• Locate the SWIFT or BIC code routing number associated with the payee's checking or savings account. (The SWIFT code is generally 8 or 11 characters long.)
• Complete a Travel Wire Transfer Form (PDF), using the information gathered above. The PDF has editable fields to fill and sign.
• Attach Wire form to Expense Report in Concur. Reference this Knowledge Base Article for details.

Note: The copy of the conference registration will be used for documentation purposes only and not accompany the wire to the banking institution.

• For step-by-step instructions on this process, please see this Knowledge Base Article. 
• Allow 10 business days for the wire process, once the request is received, Travel:
  • Creates a wire reference number for internal tracking purposes.
  • Submits the wire request to University of California Office of the President (UCOP).
  • Receives an email from UCOP confirming funds have been transmitted (not received).
  • Sends department preparer an e-mail confirming funds have been transmitted (not received).
  • Retrieves the document number and wire date, then enters the information into the financial system to process the funds.