Hypercare/RA Flex Team
Last Updated: August 21, 2026 4:47:08 PM PDT
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Our team brings extensive experience in research administration, with deep expertise in Oracle, UCPath, and Kuali Research. For more than three years, we have successfully supported PI portfolio management and reconciliation across Health Sciences as the VCHS Hypercare team. This experience, combined with a strong track record of managing complex PI portfolios, leading campus initiatives, and driving operational improvements, positions us to effectively support the evolving needs of our research community.
Pre-award Backfill Support
Temporary pre-award support to maintain proposal submission and award setup activities during staffing shortages or transitions. Services may include proposal preparation and submission, budget development, sponsor compliance review, award acceptance, and related pre-award administrative functions.
Post-award Backfill Support
Temporary post-award fund management coverage during staff leave, vacancies, or transitions to ensure continuity of portfolio management and minimize disruption to departmental operations. Services include monthly financial reporting, payroll and expense reconciliation, procurement and travel review and approval, award monitoring, and other day-to-day post-award activities.
Portfolio Reconciliation Support
A comprehensive review of a PI’s entire portfolio, including cleanup of expired awards, resolution of default and variances, verification of effort and personnel funding, review of financial activity, and submission of outstanding financial reports to ensure compliance and financial accuracy.
Project-Specific Reconciliation Support
A targeted reconciliation of a single complex award or project (e.g., P01s, T32s, U01s, etc), utilizing the same detailed review methodology as a full portfolio reconciliation to identify and address compliance and financial issues.
Leadership-Driven Projects
Strategic, high-priority support directed by leadership to address urgent financial, operational, or compliance needs. Projects may include default and deficit remediation, large-scale cleanup efforts, and other targeted initiatives requiring dedicated expertise.
Additional Services
Unit-driven financial and administrative support for specialized projects, including default analysis, GL-PPM realignment, cleanup of transactions on no-project funds, Oracle Project Role updates, process documentation, workflow assessments, walk-throughs, and pre and post-award training support.
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Hypercare/RA Flex-Team Support Request
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