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Ecotime Timekeeping

Learn about the new Ecotime payroll time reporting system that is rolling out for campus employees who report time worked and time away, excluding those who use the Kronos and Telestaff systems.

The Ecotime Wave 1 rollout date has changed. Read about the decision and what it means for you.

Ecotime will consolidate a number of users onto a single, enterprise timekeeping system, removing many homegrown systems like MyTime and TOPS in favor of a robust, vendor-supported tool that integrates with UCPath and is in use on UC campuses. Ecotime will automate complicated pay calculations, provide greater agility in implementing wage and hour changes and strengthen our compliance.

The transition to Ecotime will also ease our integration with UCPath to ensure accurate and timely pay and leave reporting.

An Important Note About New Time Reporting Requirements

All non-exempt employees who currently only report exception time such as vacation, sick, etc. will now be required to submit hours worked in addition to exception time. Non-exempt staff who do not report hours worked each pay period may experience a delay in pay. This change brings UC San Diego into alignment with FLSA best labor practices and UCOP requirements. See your supervisor for more information.

Ecotime Training

Training for the Ecotime payroll timekeeping system is available in a variety of formats, from PDF user guides to walk-through videos. Live, in-person and online training sessions are offered for all timekeeping roles throughout the Ecotime system’s rollout period. 

Visit the Ecotime Training page for class schedules and registration information.

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How Ecotime Will Be Rolled Out

Ecotime will roll out to campus staff in waves through June 1, 2020, with the UCPath go live.

Each wave is assigned bi-monthly and monthly reporter start dates for users in VC areas as listed in the table below.

Look for emailed communications from the Ecotime team as your rollout approaches for information about accessing Ecotime, training options and support.

Important Notes

  • With Ecotime, non-exempt staff will begin reporting hours worked in addition to vacation, sick and other approved time away from work. Hours worked must be reported by each bi-weekly reporting date or they will not be paid.
  • Note that leave balances will read "0" from the date you start to use Ecotime until the regular, monthly LASR update.

Rollout Schedule

Each rollout date has been assigned specific Vice Chancellor areas. Find your VC area and/or title below to determine when you will start using Ecotime.

Reporting dates for bi-monthly and monthly employees will not change from the UC San Diego payroll calendar.

Last updated 02/21/2020

Rollout Wave # Start Reporting
in Ecotime 
Vice Chancellor Areas

1
(Moved to Wave 2 Release)

Bi-Weekly:
March 22, 2020

Monthly:
April 1, 2020
  • Advancement
  • Chancellors Office
  • Chief Financial Officer
    (excluding Temporary Employment Services)
  • Equity Diversity and Inclusion
  • Research
  • Student Affairs
  • Health Sciences Staff - approximately 4500 will transition from the Health Ecotime instance. 

2

Bi-Weekly:
March 22, 2020

Monthly:
April 1, 2020
  • Academic Affairs
  • Marine Sciences
    (Except those in title codes listed below)*
  • Resource Management and Planning
  • Medical Center (Academic Resource Center)
  • Health Sciences (Academic Resource Center)

3

With UCPath Go-Live

Bi-Weekly:
May 31, 2020

Monthly:
June 1, 2020

  • Temporary Employment Services
  • Marine Sciences
    (Including title codes listed below)*

* Marine Sciences title codes included in Wave 3:

5843, 5844, 5845, 5846, 5847, 5848, 5849, 5850, 5851, 5852, 5853, 5854, 5855, 5856, 5857, 5858, 5859, 5860, 5861, 5862, 5999, 6012, 6013, 6014, 6015, 6016

This Ecotime rollout excludes:

  • Medical Center employees (department 3000-3999)
  • Those using or moving to Kronos (departments 112, 119, 132, 296, 297, 298, 412, 414)
  • Those using Telestaff (department 151)
  • Those using the Medical Center Ecotime (departments 2000-2230, 2232-2999)

(Look up a title codes.)

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