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Ecotime Campus Timekeeping

Learn about the Ecotime Campus payroll timekeeping system rollout, training and support.

Ecotime Status

  • Ecotime is now live for all employees in all rollout Waves: 0, 1, 2 & 3.
  • Monthly employees with multiple appointments
    Exempt, multiple-appointment holder accounts are currently being configured in Ecotime. Do not report time until after June 10.
  • Note the new support portal location for payroll issues – support.ucsd.edu/path

Ecotime is a flexible payroll reporting tool that automates complicated pay calculations, provides agility in implementing wage and hour changes and strengthens compliance.

The transition to Ecotime eases our integration with UCPath and ensures accurate and timely pay and leave reporting. Ecotime is rolling out to campus employees in scheduled waves.

Logging In to Ecotime Campus

Access at ecotimecampus.ucsd.edu or go to "Ecotime Campus" in the Blink Personal Tools menu.

The Ecotime Support Guide has solutions to many common new user issues,

Medical Center Employees, visit Ecotime for the Medical Center.

Training and Guides

Non-Exempt (Hourly) Employee Information

Report Hours Worked

All non-exempt (hourly) employees are required to report daily time in, time out and meal breaks in addition to exception time such as vacation and sick days. This new reporting requirement brings UC San Diego into alignment with FLSA best labor practices and UCOP requirements.

Failure to Report Hours Can Affect Payday

Pay for non-exempt staff who do not record, Save and Complete hours worked each pay period. Pay checks will no longer be cut on campus. Checks will now come from the central UC UCPath system and will be delayed

Assigned Schedules

Your supervisor or timekeeper can assign a schedule to your timesheet when you log in to Ecotime. Assigned schedules provide preset time in, time out and a meal breaks for every day you work. You must still make and Save any changes to the assigned schedule and Complete your timesheet to submit it every pay period.

Request an assigned schedule, changes on an existing schedule or removal of an assigned schedule from your supervisor or timekeeper.  

Learn More

The Rollout Schedule

Updated 06/05/2020

Ecotime is live for all campus waves.

  • Wave 3 departments are now able to access Ecotime.
  • Monthly multiple-appointment holders, do not enter time until June 10, when multiple appointments will be configured.


Rollout Wave #

Ecotime
Start Date

Vice Chancellor Areas/Departments

0
(LIVE)


Bi-Weekly:
March 22, 2020

Monthly:
April 1, 2020

  • Payroll
  • IT Services
  • School of Medicine staff transitioning from HBS Ecotime

1 & 2
(LIVE)


 

Bi-Weekly:
April 19, 2020

Monthly:
May 1, 2020 

  • Academic Affairs
  • Advancement
  • Chancellor’s Office
  • Chief Financial Officer
    (except for Temporary Employment Services, IT Services and Payroll)
  • Equity Diversity and Inclusion
  • Health Sciences (ARC)
    (except  Exempt Postdocs and House Staff rolling out in Wave 3)
  • Marine Sciences
    (except title codes rolling out in Wave 3*)
  • Medical Center (ARC)
  • Research
  • Resource Management and Planning
  • Student Affairs

3

(LIVE)


Bi-Weekly:
May 31, 2020 

Monthly:
June 1, 2020 

  • Exempt Postdocs and House Staff
  • Temporary Employment Services (Dept. 167):
    • Staff will continue to enter/approve time in TOPS
    • TOPS data will upload to Ecotime and UCPath
  • Marine Sciences title codes listed below. *
    • Timekeeping for Mariners within department 253, Nimitz Marine Facility, will move to Ecotime, but Mariners themselves will continue current time submission processes.

* Marine Sciences title codes included in Wave 3:

5843, 5844, 5845, 5846, 5847, 5848, 5849, 5850, 5851, 5852, 5853, 5854, 5855, 5856, 5857, 5858, 5859, 5860, 5861, 5862, 5999, 6012, 6013, 6014, 6015, 6016

( Look up a title codes.)

This Ecotime rollout excludes:

  • Non-Academic Medical Center Employees (departments 3000-3999)
  • Those using or moving to Kronos (departments 94,112, 119, 132, 296, 297, 298, non-exempt staff of 412, 413 and 414)
  • Those using Telestaff (department 151)
  • Those using the Medical Center Ecotime instance (departments 2000-2230, 2232-2999)

( Look up department codes.)