How to Manage Your Department's Petty Cash or Change Fund

Last Updated: August 13, 2024 1:19:32 PM PDT

Follow the steps on this page to request an increase, reduce the amount, close, or change the custodian of your petty cash or change fund.

1. Request an increase to the amount of your fund.

The department's Business Financial Officer or MSO to Submit a Ticket to Budget and Finance Support
1. About: Banking, Cash & Card Products
2. Related to: Petty Cash or Change Funds
3. More specifically: Request a New Fund
4. Include in the case description:
  - Department name
  - Custodian of fund
  - Additional amount requested
  - Reason for the increase
  - Approval is provided in the Services & Support ticket.
If approved, Disbursements issues and mails a check to the fund's custodian.

2. Reduce the amount or close your fund.

The fund's custodian or department's Business Financial Officer or MSO to Submit a Ticket to Budget and Finance Support
1. About: Banking, Cash & Card Products
2. Related to: Petty Cash or Change Funds
3. More specifically: Request a New Fund
4. Include in the case description:
  - Department name
  - Custodian of fund
  - Amount to reduce or close
Financial Operations will e-mail you a completed deposit advice form.
Submit this form, with the funds, to your usual cashiering station.

3. Change the custodian of your fund.

Download the Change Custodian form (Word file).
Complete this form to:
1. Permanently change custodianship
2. Temporarily relieve the custodian due to illness, vacation, or other reasons
3. Reinstate a temporarily relieved custodian
The department's Business Financial Officer or MSO to Submit a Ticket to Budget and Finance Support
1. About: Banking, Cash & Card Products
2. Related to: Petty Cash or Change Funds
3. More specifically: Update Custodian on Record
4. Add the form as an attachment.

Questions? Submit a Ticket to Budget and Finance Support.