How to Manage Your Department's Petty Cash or Change Fund
Last Updated: September 29, 2017 8:37:15 AM PDT
Follow the steps on this page to request an increase, reduce the amount, close, or change the custodian of your petty cash or change fund.
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- The department's Business Financial Officer or MSO submits a case through ASK (login required, select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category). Include in the case description:
- Department name
- Custodian of fund
- Additional amount requested
- Reason for the increase
- General Accounting notifies you of the outcome of your request.
- If approved, Disbursements issues and mails a check to the fund's custodian.
- The fund's custodian or the department's Business Financial Officer or MSO submits a case through ASK (login required, select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category). Include in the case description:
- Department name
- Custodian of fund
- Amount to reduce or close
- General Accounting will e-mail you a completed deposit advice form.
- Submit this form, with the funds, to your usual cashiering station.
- Download the Change Custodian form (Word file).
Complete this form to:
- Permanently change custodianship
- Temporarily relieve the custodian due to illness, vacation, or other reasons
- Reinstate a temporarily relieved custodian
- Mail the completed form via campus mail to General Accounting, Mail Code 0953 or submit a case through ASK (login required select "Cash Banking Services" under Category and "Petty Cash or Change Fund Setup" under Sub-Category) with the attachment.
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To ask questions, request a service, or report an issue, contact us through
ASK (login required).