Buying Cash Registers and Point-of-Sale Equipment
Last Updated: March 26, 2024 6:19:40 AM PDT
Give feedback
Learn the requirements for purchasing cash registers and point-of-sale equipment.
All cash registers and point-of-sale equipment purchased for use in university business must meet university standards.
Contact Internal Controls & Accounting to ensure your equipment:
- Restricts access, which could include locks and unique login codes
- Has a numbering mechanism that automatically generates and records unique, consecutive transaction numbers
- Restricts numbering mechanism access to the manufacturer's service representative or appropriate personnel, independent of that cashiering station
- Prints a receipt for each transaction with the date, campus, department, cashier, and transaction number
- Omits credit card number (except for the last 4 digits) and expiration date on receipts when a card is used
Note: Equipment processing credit card payments must comply with Payment Card Industry (PCI) rules.
For more details, see UC Business and Finance Bulletin BUS-49 (PDF).
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.