Using Manual Receipts

Learn about procedures for using manual receipts.

You may need to use manual receipts for off-site sales, during power outages, or if your department has infrequent sales transactions. Follow these procedures to comply with UCSD requirements:

Include the following information on each receipt

• Cashier initials
• Cashier identifier (name, cashier code)
• Date
• Amount
• UCSD department
• Method of payment
• Items purchased/paid for
• A statement that the receipt is an official UCSD receipt

Other requirements

• Receipts must have pre-printed consecutive numbers.
• Keep a copy of each manual receipt as well as any voided or unused receipts for accounting and auditing purposes.
• Balance your receipts against revenue on a daily basis.
• Record and investigate any discrepancies.

Note: Order receipt books from Marketplace, or create them using Microsoft Word or Excel.