Addressing Services: Lists and Labels

Choose the process that best meets your requirements:

• Provide preprinted self-mailing materials that need addressing and postage.
  • Triton Print & Digital Media will print and apply inkjet-printed labels, applied according to postal regulations, for addresses, postage, and barcode.
  • See Addressing Preparation Services below for requirements.
• Order self-mailing materials that need printing, addressing, and postage.
  • Addresses, postage, and barcodes are printed directly on the materials as part of their design, in compliance with postal regulations.
  • Because it eliminates label materials and labor, this choice lowers overall costs and processing.
• Provide or order envelopes for addressing and stuffing.
  • Triton Print & Digital Media prints and affixes address labels, then stuffs and seals envelopes.
  • Use for messages that are sensitive or do not meet postal requirements for self-mailing.
  • See Addressing Preparation below for physical requirements of your mailing materials.

• Before you design and print your mailing material, contact Addressing Services, (858) 534-3020, for suggestions on saving costs and time. Your materials must meet the physical requirements specified.
• All pieces in the same addressing job must be uniform.
• If Triton Print & Digital Media will address your preprinted materials, deliver them to the main production center in the Campus Services Complex.

Triton Print & Digital Media can print addresses on labels or directly on your mailings from your department’s mailing list or a campus mailing list created for you.

Use your department’s mailing list.

If your department has its own list in Excel, Access, fixed-length text, or delimited text, send the file(s) in one of these ways:

• As an email attachment via a PC-based computer to Addressing Services
• On a disk to Triton Print & Digital Media, Mail Code 0031
• Digitally through PrintConnection upload, along with other source files, if any. (Choose “offline material” if delivering a disk.)

Use a campus mailing list generated for you.

Addressing Services is authorized to access directory information and mailing addresses for all UCSD community members. UCSD departments and UCSD-related organizations can request these lists and labels when:

• The expense is recharged to department funds
• The person placing the order has signature authorization for the funds charged

Use of some campus lists requires approval by the Academic Senate Office, Policy & Records Administration, or the list owner. Contact Addressing Services, (858) 534-3020, for details about the approval process.

Cleansing and updating

To prevent returned mail and postal penalty charges for off-campus addresses, Imprints can:

• Remove duplicates
• Check postal records for forwarding addresses
• Standardize addresses to USPS specifications
• Enhance addresses with additional information, such as ZIP + 4

Note: All bulk mailing lists must have been cleansed and corrected within 95 days, with a certificate presented to USPS accompanying the mailing. Unless the mail owner can prove they have a current, clean list, Triton Print & Digital Media will automatically cleanse lists to avoid delays and penalties.

• Volume discounts apply to entire order.
• The charges will appear in your department’s operating ledger as Imprints @ CSC.

You can request addressing services in two ways:

• Order through PrintConnection, whether the job includes printing or not
• Complete an order form and email it to Addressing Services