Addressing Services: Lists and Labels
Imprints streamlines your mailings by offering addressing services.
Follow these easy steps to request addressing services.
Decide which service you need.
Choose the process that best meets your requirements:
- Provide preprinted self-mailing materials that need addressing and postage.
- Imprints will print and apply inkjet-printed labels, applied according to postal regulations, for addresses, postage, and barcode.
- See Addressing Preparation Services below for requirements.
- Order self-mailing materials that need printing, addressing, and postage.
- Addresses, postage, and barcodes are printed directly on the materials as part of their design, in compliance with postal regulations.
- Because it eliminates label materials and labor, this choice lowers overall costs and processing.
- Provide or order envelopes for addressing and stuffing.
- Imprints prints and affixes address labels, then stuffs and seals envelopes.
- Use for messages that are sensitive or do not meet postal requirements for self-mailing.
- See Addressing Preparation below for physical requirements of your mailing materials.
Preparation Services
Service and description | Mailing material requirements | Rates |
---|---|---|
Folding: Mailing material folded in the following ways:![]() ![]() ![]() |
Minimum size: 8 1/2 x 11 inches Maximum size: 8 1/2 x 14 inches |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Inserting enclosures: Mailing material inserted into envelopes | Material must:
|
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Sealing envelopes (manual): | Minimum size: 3 1/2 x 5 inches Maximum size: 4 1/8 x 9 1/2 inches (#10 envelope) |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Sealing envelopes (machine): | Minimum size: 3 1/2 x 5 inches Maximum size: 4 1/8 x 9 1/2 inches (#10 envelope) |
$2.40 1st 100 $0.35 each add’l 100 or fraction, or $5.55 per 1,000 |
Bulk imprinting (manual): Bulk mail indicia printed on prestuffed envelopes or self-mailers | Minimum number of pieces: 200 | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Bulk imprinting (machine): Bulk mail indicia printed on prestuffed envelopes or self-mailers | Minimum number of pieces: 200 | $2.40 1st 100 $0.35 each add’l 100 or fraction, or $5.55 per 1,000 |
Tabbing: Folded self-mailer closed with a round, sticky label; no envelope | Minimum size: 3 1/2 x 5 inches Maximum size: 8 1/2 x 11 inches |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Counting (manual): To verify quantity for bulk mail | None | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Flapping (manual): Envelopes opened to allow machine sealing | None | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Provide or order the items to be addressed.
- Before you design and print your mailing material, contact Imprints Addressing Services, (858) 534-3020, for suggestions on saving costs and time. Your materials must meet the physical requirements specified.
- All pieces in the same addressing job must be uniform.
- If Imprints will address your preprinted materials, deliver them to Imprints’ main production center in the Campus Services Complex.
Lists and Labels: Physical Requirements | |
---|---|
Size | Minimum: 3 1/2 x 5 inches (larger size is recommended) Maximum: 13 x 16 inches |
Thickness | Minimum: .007 inch Maximum: 5/8 inch |
Shape | Rectangle or square |
Folded material | Creases must be sharp and uniform. Recommended: Flat or single fold Preferred: Single fold on the right-hand edge |
Stapled material | Recommended: Place flat staples vertically at top left corner Preferred: Design material without staples |
Label application | Label dimensions: 1 x 3 1/4 inches Ideal space allocation for label: 2 x 5 1/4 inches |
Identify and 'cleanse' the list source.
Imprints can print addresses on labels or directly on your mailings from your department’s mailing list or a campus mailing list created for you.
Use your department’s mailing list.
If your department has its own list in Excel, Access, fixed-length text, or delimited text, send the file(s) in one of these ways:
- As an email attachment via a PC-based computer to Imprints Addressing Services
- On a disk to Imprints, Mail Code 0031
- Digitally through PrintConnection upload, along with other source files, if any. (Choose “offline material” if delivering a disk.)
Use a campus mailing list generated for you.
Addressing Services is authorized to access directory information and mailing addresses for all UCSD community members. UCSD departments and UCSD-related organizations can request these lists and labels when:
- The expense is recharged to department funds
- The person placing the order has signature authorization for the funds charged
Use of some campus lists requires approval by the Academic Senate Office, Policy & Records Administration, or the list owner. Contact Imprints Addressing Services, (858) 534-3020, for details about the approval process.
Cleansing and updating
To prevent returned mail and postal penalty charges for off-campus addresses, Imprints can:
- Remove duplicates
- Check postal records for forwarding addresses
- Standardize addresses to USPS specifications
- Enhance addresses with additional information, such as ZIP + 4
Note: All bulk mailing lists must have been cleansed and corrected within 95 days, with a certificate presented to USPS accompanying the mailing. Unless the mail owner can prove they have a current, clean list, Imprints will automatically cleanse lists to avoid delays and penalties.
Know the recharge rates.
- Volume discounts apply to entire order.
- The charges will appear in your department’s operating ledger as Imprints @ CSC.
Addressing services rates | ||
---|---|---|
Service | Description | Rate |
Minimum fee (excluding setup) | $25 | |
Setup charge for each type of material | $12 | |
Apply labels | Avery labels | $.035 |
Ink jet on mailing material using campus list |
1 to 1,500, per address | $.03 |
More than 1,500, per address | $.025 | |
Ink jet on mailing material using department’s list |
1 to 1,500, per address | $.035 |
More than 1,500, per address | $.03 | |
Addressing during print process | 1‒1,500, per address | $.02 |
More than 1,500, per address | $.015 | |
List cleansing | Per 1,000 | $6 |
Address correcting | Per address | $.035 |
Envelopes | Purchase blank envelopes from Addressing Services | Cost plus 10% |
Request addressing services.
You can request addressing services in two ways:
- Order through PrintConnection, whether the job includes printing or not
- Complete an Imprints order form and email it to Imprints Addressing Services
Questions?
Contact Imprints Addressing Services, (858) 534-3020.