Addressing Services: Lists and Labels

Choose the process that best meets your requirements:

• Provide preprinted self-mailing materials that need addressing and postage.
  • Imprints will print and apply inkjet-printed labels, applied according to postal regulations, for addresses, postage, and barcode.
  • See Addressing Preparation Services below for requirements.
• Order self-mailing materials that need printing, addressing, and postage.
  • Addresses, postage, and barcodes are printed directly on the materials as part of their design, in compliance with postal regulations.
  • Because it eliminates label materials and labor, this choice lowers overall costs and processing.
• Provide or order envelopes for addressing and stuffing.
  • Imprints prints and affixes address labels, then stuffs and seals envelopes.
  • Use for messages that are sensitive or do not meet postal requirements for self-mailing.
  • See Addressing Preparation below for physical requirements of your mailing materials.

• Before you design and print your mailing material, contact Imprints Addressing Services, (858) 534-3020, for suggestions on saving costs and time. Your materials must meet the physical requirements specified.
• All pieces in the same addressing job must be uniform.
• If Imprints will address your preprinted materials, deliver them to Imprints’ main production center in the Campus Services Complex.

Imprints can print addresses on labels or directly on your mailings from your department’s mailing list or a campus mailing list created for you.

Use your department’s mailing list.

If your department has its own list in Excel, Access, fixed-length text, or delimited text, send the file(s) in one of these ways:

• As an email attachment via a PC-based computer to Imprints Addressing Services
• On a disk to Imprints, Mail Code 0031
• Digitally through PrintConnection upload, along with other source files, if any. (Choose “offline material” if delivering a disk.)

Use a campus mailing list generated for you.

Addressing Services is authorized to access directory information and mailing addresses for all UCSD community members. UCSD departments and UCSD-related organizations can request these lists and labels when:

• The expense is recharged to department funds
• The person placing the order has signature authorization for the funds charged

Use of some campus lists requires approval by the Academic Senate Office, Policy & Records Administration, or the list owner. Contact Imprints Addressing Services, (858) 534-3020, for details about the approval process.

Cleansing and updating

To prevent returned mail and postal penalty charges for off-campus addresses, Imprints can:

• Remove duplicates
• Check postal records for forwarding addresses
• Standardize addresses to USPS specifications
• Enhance addresses with additional information, such as ZIP + 4

Note: All bulk mailing lists must have been cleansed and corrected within 95 days, with a certificate presented to USPS accompanying the mailing. Unless the mail owner can prove they have a current, clean list, Imprints will automatically cleanse lists to avoid delays and penalties.

• Volume discounts apply to entire order.
• The charges will appear in your department’s operating ledger as Imprints @ CSC.

You can request addressing services in two ways:

• Order through PrintConnection, whether the job includes printing or not
• Complete an Imprints order form and email it to Imprints Addressing Services