Document Shredding & Storage Purchases
Streamline your department's document destruction and storage management by using your Procurement Card (P-Card) for direct online account control, automated billing, and instant service scheduling.
Transition Notice
Effective September 2026: Document shredding and storage suppliers are inactivated in Oracle Procurement. All new & recurring shredding must use P-Card.| Supplier Name | Supplier Number |
|---|---|
| Iron Mountain Incorporated | 17551 |
| Corodata Shredding, Inc. | 14019 |
| Corodata Records Management | 14018 |
| U.S. Shred-Docs, LLC | 25343 |
| Stericycle Inc | 23070 |
| Access Information Intermediate Holdings l, LLC | 475599 |
| The Shredders | 25008 |
| SD Shredding, Inc. | 23505 |
| Certified Records Management, LLC | 13575 |
What You Need to Do
Start your transition off on the right foot with these easy steps!
1) Verify which P-Card will be used for purchasing
If your department does NOT have an individual with an active P-Card:
- Identify an employee to serve as the Shredding Account Manager.
- Begin the P-Card training and application process as soon as possible.
You may view our Procurement Card Blink page for an overview on the training and application process needed.
2) Close open Purchase Orders (POs)
Reach out to your supplier and let them know you will be closing out your purchase order and continuing payment using your department's P-Card.
- Resource: How to Close Purchase Orders KBA
Note
For assistance during this transition, please reach out to our Procurement team in Services & Support.
Transitioning Current Accounts: Portal Setup Guides
Essential instructions for updating payment profiles on existing accounts for our preferred suppliers.
Iron Mountain
Follow these steps to configure P-Card payments in the Iron Mountain Invoice Gateway portal:
- Sign In: Navigate to Iron Mountain Invoice Gateway.
- Auto-Pay Shared Accounts: If another user already enrolled the account, email AskCustomerService@ironmountain.com for credentials.
- Add Payment Method: Click Settings > Payment Settings > Payment Accounts to add your P-Card details.
- Process Invoices: Go to the Open tab, select outstanding invoices, click Pay Invoices, and authorize payment.
For instructional guidance on how to navigate the Iron Mountain Invoice Gateway portal, please navigate to their Customer Support portal.
If you are not a current customer of Iron Mountain and would like to set up an account, contact srividya.srinivasan@ironmountain.com.
Stericycle (Shred-it)
Follow these steps to establish or manage your account on MyStericycle:
- Locate Account Number: Find your 10-digit Customer ID on an existing Shred-it invoice or Proof of Service receipt.
- Register Portal Account: Click Register Now on MyStericycle, entering your Customer ID, Zip Code, and email.
- Select Role: Choose Billing & Service Management or Administrator access.
- Enroll P-Card & AutoPay: Go to Billing > Payment Methods, save your P-Card, and toggle AutoPay.
For instructional guidance on how to navigate the MyStericycle portal, please navigate to their MyStericycle Account Management page.
If you are not a current customer of Stericycle (Shred-it) and would like to set up an account, contact jaycee.timbol@stericycle.com.
Corodata
Follow these steps to establish or manage your account for Corodata:
Information coming soon.
For instructional guidance on how to Corodata frequently asked questions, please navigate to the Corodata FAQ page.
If you are not a current customer of Corodata and would like to set up an account, contact bchute@corodata.com.