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Early Pay Program

Last Updated: January 9, 2026 11:00:25 AM PST
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Effective Date: December 2nd, 2025

What Campus Departments Need to Know

UC San Diego has launched EarlyPay, a program that supports faster, safer, and more sustainable payments for our suppliers. These changes help reduce paper waste, lower fraud risk, and streamline payment processes across campus.

Suppliers will receive an invitation to register or update their banking, tax, and contact information in PaymentWorks, UC San Diego's secure onboarding platform. Your vendors may contact you with questions about the new electronic payment option. Direct any inquiries to supplier-outreach@ucsd.edu, and a Services & Support case will be created automatically.

What’s Changing?

  • EarlyPay option: Suppliers can now opt into EarlyPay, which allows them to receive payment as soon as an invoice is approved. In exchange for earlier payment, the supplier receives a discounted amount based on the payment acceleration
  • Net-30 for ACH payments: Suppliers receiving ACH payments are now placed on Net-30 payment terms
  • Net-60 for paper checks: Suppliers who continue receiving paper checks will be placed on Net-60 terms

Will EarlyPay Change How I See Invoice/Payment Status?

Invoice Amount

Oracle will always show the full invoice amount, even when a supplier accepts an EarlyPay discount

Example:
A supplier enrolled in EarlyPay submits an invoice for $100 and is paid early. They may receive $90 after the discount.

Result:
Oracle will still show the invoice as paid for $100, even though the supplier received $90.

Important:
This is normal and not an error. Oracle will not display discounted EarlyPay amounts

Payment Date

EarlyPay payments are issued shortly after invoice approval. However, Oracle only updates the invoice to "Paid" once the Net Terms period has elapsed.

Example:

  1. Invoice date is 01/01/26
  2. Invoice is approved 01/15/26
  3. Supplier receives payment soon after approval

Result:
Oracle will not mark the invoice as paid until 01/31/26, when the Net 30 period ends

Important:
This temporary mismatch is expected and does not indicate a payment delay

How Do I Know If My Supplier Is On EarlyPay?

Use the Supplier Inquiry Report to confirm whether a supplier has registered for EarlyPay. Look for the following classification:

Business Classification: PaymentWorksEP

See the How to Use Supplier Inquiry Report KBA for further guidance
Get help using TritonGPT, our self-service support tool for quick answers. For additional assistance, request services or contact our team through the UC San Diego Services & Support portal.