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COVID-19 Symptom Screening

Get information about symptom screening requirements for UC San Diego employees.

In accordance with the current San Diego County Health Order, all UC San Diego staff, faculty and student employees who are reporting to campus or any other physical UC San Diego location for work must conduct a self-screening for COVID-19 symptoms and report any symptoms using the process outlined below. For employees who are working remotely, self-screening is strongly encouraged. The symptom screening tool can be accessed from your computer or mobile device. View frequently asked questions about symptom screening »

The symptom screening process must be completed each day prior to reporting to your UC San Diego Campus or Health worksite and is strongly encouraged for those working remotely in the San Diego region.

Complete the COVID-19 symptom screening registration form »

Complete the COVID-19 symptom screening »

  • If you’re currently working remotely in the San Diego region (i.e. within commuting distance to UC San Diego Health sites for testing): You are strongly encouraged to complete the online symptom screening daily in case testing is needed. Continue to work remotely until you receive other instructions from your Vice Chancellor.
  • If you’re currently working remotely outside of the San Diego region: You do not need to use the online symptom screening tool. Continue to work remotely until you receive other instructions from your Vice Chancellor.
  • If you're currently reporting to campus or any physical UC San Diego location, or are scheduled to perform work on-site: Follow the instructions outlined below to use the daily online screening tool.
  • If you don’t have access to the internet or are unable to use the online symptom screening tool for other reasons: Please follow the directions of your supervisor, work lead and/or check-in person regarding whom to contact to report whether or not you are experiencing any of the current symptoms being screened.
  • Managers and supervisors: Learn more about your role in this process and the steps you may need to take in the case of an employee who reports experiencing symptoms or refuses to complete the symptom screening process. Read more »

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1. Register your information on the symptom screening registration form (only do this once)

  1. Start by filling out the registration form (log in with your Business Systems or Active Directory account.)
  2. Fill out these fields/selections:
    • Place of employment (UCSD Campus or UC San Diego Health)
    • First name
    • Last name
    • Email 
    • If you have not already been tested, please let us know if you would be interested in a voluntary one-time COVID-19 test? 
      • Yes, I am interested in being contacted for voluntary testing
      • No, or I have already been tested at UC San Diego Health
    • Phone
    • Supervisor's name
    • Supervisor's email
    • Job category
    • Primary work site
    • Specific campus location

2. Review your symptoms daily

  1. Access the symptom screening tool. For easier access, bookmark the symptom screening tool on the device you'll be using to complete the process each day.
  2. The symptom screening tool asks: “Have you been tested for COVID-19 in the past 14 days?"
    1. If you answer Yes, a healthcare professional from the Center for Occupational and Environmental Medicine (COEM) will contact you and ask the details of your testing for tracking purposes.
  3. Next, the form asks: "Are you currently experiencing any of the following symptoms that started within the last 14 days?"
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • Loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea
  4. If you have experienced any of the symptoms listed, click Yes.
  5. If you have not experienced any of the symptoms listed, click No.
  6. Click Next button (->)

3. If you aren't experiencing any symptoms and selected 'No' via the web tool:

  1. You will receive an email clearing you for work.
  2. Follow your supervisor/work lead/check-in person’s instructions regarding sending the confirmation that you are cleared for work. (Campus supervisors receive this notification automatically.)

4. If you are experiencing symptoms and selected 'Yes' via the web tool:

  1. Your supervisor will receive a message via the symptom screening tool.
    1. If you are scheduled to report to work in-person, DO NOT report to your worksite.
    2. If you are scheduled to work remotely, if you feel well enough to work, you can still engage in work.
  2. UC San Diego Health and or Center for Occupational & Environmental Medicine (COEM) will confidentially contact you to determine if a nasal swab test needs to be scheduled at no cost to you.
  3. Contact your supervisor/work lead/check-in person for additional instructions.

COVID-19 Symptom Screening Guidance for Managers and Supervisors

Managers and supervisors play a critical role in screening employees for COVID-19 symptoms, in accordance with the San Diego County Health Order. 

  1. Please communicate with employees expected to work in-person to inform them of the appropriate supervisor/work lead/check-in person to identify, along with that person’s email address, when completing the online symptom screening process.
  2. For those employees without necessary internet access, they should call the appropriate supervisor/work lead/check-in person in advance of going to work-in person for that person to share the current symptoms to screen for and allow the employee to state “no” to all of the symptoms or a “yes” to one of the symptoms without requiring a designation of which symptom. Supervisors should not ask the specific symptom for which the employee has a “yes” answer.
  3. The Symptom Screening process will generate an email to the designated supervisor/work lead/check-in person for employees who “fail” the checker. For Campus employees, an email will also be generated for those who “pass” the screening.
    1. Check your Spam folder for emails from the Symptom Screening online process.

View frequently asked questions about symptom screening » 

Failed Screening

If an employee indicates that they are experiencing symptoms that could be indicative of COVID-19, this is referred to as a failed screening. In these scenarios, take the following steps:

  1. The employee should not report to the worksite.
  2. UC San Diego Health and or Center for Occupational & Environmental Medicine (COEM) will confidentially contact the employee to determine if a nasal swab test needs to be scheduled at no cost to the employee. If the employee has severe symptoms, they should call 911.
  3. Contact your unit's HR contact to determine appropriate paid status options available for the employee and inform the employee. Paid leave options, if available, include:
    1. Expanded Paid Administrative Leave (PAL).
    2. Emergency Paid Sick Leave (EPSL).
      1. Per criteria #3 of the COVID-19 Related Leaves and Job Protections Guidance, an employee is eligible if experiencing COVID-19 symptoms and seeking diagnosis. Employees sent to COEM or their healthcare provider due to failed screening are required to provide documentation to support they are seeking diagnosis.
    3. Use of own personal accruals.
    4. Pay Continuity.
      1. Per guidance from the UC Office of the President (as noted in item 5 of this document), if an employee is advised to self-quarantine by their healthcare provider due to concerns related to COVID-19, the employee must exhaust up to 40 hours of non-sick leave accrual and provide documentation from health care provider confirming direction to self-quarantine related to COVID-19 concerns in order to be eligible for pay continuation.
  4. If you are informed that an employee took a coronavirus test outside of a UC San Diego Health location, contact Employee Relations at employeerelations@ucsd.edu and also contact the EOC at eocepg@ucsd.edu. The EOC will inform COEM.

Returning to Work after a Failed Screening

  1. Employees who fail screening:
    1. SHOULD NOT REPORT TO THE WORKSITE
    2. Contact their healthcare provider and/or the Center for Occupational & Environmental Medicine (COEM) at the dedicated COVID Nurses line: (858) 663-8205. If the employee has severe symptoms, they should call 911.
    3. Follow the guidance provided by COEM and/or their primary care physician.
    4. Once the employee is able to report to the worksite based on guidance from COEM and/or their primary care physician, on the next required in-person work day, employees should review their symptoms using the symptom screening tool to determine eligibility to report to the worksite.
  2. Documentation (i.e. doctor’s notes) may be required based on how long the employee must be off work and/or the type of leave needed. Managers should work closely with their HR contacts to assist in making this determination. Employees should be informed prior to return to work of any documentation required.

Refused Screening

If an employee refuses the lawful order requiring symptom screening prior to entering the work site, take the following steps:

  1. Determine the reason for the refusal.
  2. If the refusal is based on religious exemption or other protected reasons, consult with the HR contact and Employee Relations regarding appropriate pay status.
  3. If no reason is given, consult with your unit's HR contact and Employee Relations. Generally:
    1. Policy-covered employees will be placed on a leave of absence without pay.
    2. Represented employees will also be placed on a leave of absence without pay. (The unions have been noticed by Labor Relations.)

COVID-19 Guía de Detección de Síntomas para Gerentes y Supervisors »

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Note: this page has has a friendly link that is easy to remember: https://blink.ucsd.edu/go/screening