uAchieve for Staff
uAchieve is the Office of the Registrar's Degree Audit Reporting system. This interactive campus tool tracks degree progress and assists with time to degree for students.
uAchieve Access & Instructions
Access to uAchieve is granted by the Office of the Registrar. Please fill out the request form linked here: uAchieve Access Request. Email completed form to uAchieve@ucsd.edu.
- FERPA training through UC Learning is required prior to access.
- Permissions in uAchieve are granted via Business System ID. If you change departments/college you will need to update your Business system ID by submitting a new access request form with uAcieve.
- For training requests contact Ken Keziah in the Office of the Registrar.
uAchieve Degree Audit Basics
General instructions regardless of campus department/college.
- Exception essentials (PDF) A few basics for exceptions to function properly.
- Exceptions 101 (PDF) A primer on Exceptions.
- Entering an exception when the requirement is complete (PDF) A primer on Advanced Exceptions.
- Condition Codes 101 (PDF) A glossary of condition codes and information.
- How to run a batch from start to finish (PDF) Making a list of multiple students and running all of their audits at one time.
See below for exception instructions, by campus unit.
Undergraduate Colleges Exceptions
Instructions for undergraduate college exceptions in uAchieve
Specific Excetion Types:
- AU - How to add a course to a sub requirement list ie: 'Add Course List' (PDF)
- AU - How to delete a course from a sub requirement (PDF)
- SM - How to swap/substitute a course in a sub requirement (PDF)
- MK - How to add a marker (PDF)
- X3 - How to change catalog for POC/AS (Warren) (PDF)
- PN - How to allow Pass/No Pass/Sat/Unsat and D grades (PDF)
- XA - How to change Admission Status (PDF)
- XY - How to change primary catalog - All Requirements (PDF)
- X4 - How to change catalog for GE's (PDF)
- MC - How to change catalog for major (PDF)
- C5 - How to change catalog for 2nd major (PDF)
- X2 - How to change minor catalog for one minor only. For student with 2 minors enter ticket (PDF)
- EV - How to Enter Event & Audit notes - (AHI, SUBA, DDA, LANG, MAJRLANG, Major Paper) (PDF)
- XC - How to modify a course to allow transfer work / courses of less than 4 units apply (PDF)
- AU - How to reject courses from a requirement list ie: 'Reject Course List' (PDF)
- XR - How to replace requirements (lab experience / major residency) (PDF)
- XY - How to move a Pre-FA10 student into uAchieve (PDF)
- SR - How to waive Senior Residency (PDF)
- WG, RV - Warren College Specific Exception Types Notes (PDF)
- RV - Warren College Specific - Change Classification of Major (PDF)
- WG - Warren College Specific - Change Admit Status (PDF)
- How to run an audit for degree conferral (PDF)
Undergraduate Department/Programs Exceptions
Instructions for Undergraduate Departments uAchieve Exceptions
Specific Excetion Types:
- AU - How to add a course to a sub requirement ie: 'Add Course List' (PDF)
- AU - How to delete a course from a sub requirement (PDF)
- SM - How to swap/substitute a course in a sub requirement (PDF)
- MK - How to Add a marker (PDF)
- PN - How to allow Pass/No Pass/Sat/Unsat and D grades (PDF)
- EV - How to Enter Event & Audit notes - (AHI, SUBA, DDA, LANG, MAJRLANG, Major Paper and APPC) (PDF)
- XA - How to change admission status (PDF)
- XY - How to change primary catalog year - All Requirements (PDF)
- MC - How to change catalog year for major (PDF)
- C5 - How to change catalog year for 2nd major (PDF)
- X2 - How to change catalog year for minor - only when there is one minor. Enter a ticket if two (PDF)
- XC - How to manipulate a course to allow transfer work / courses of less than 4 units apply (PDF)
- XR - How to replace requirements (lab experience / major residency) (PDF)
- AU - How to reject a course from requirements ie: add to reject list (PDF)
- XY - How to move a Pre-FA10 student into uAchieve (PDF)
- How to run an audit for degree conferral (PDF)
Graduate Department/Programs Exceptions
Instructions for GEPA uAchieve exceptions
Specific Excetion Types:
- How to add a course to a sub requirement ie" 'Add Course List" or 'Reject Course List' (PDF)
- How to delete a course from a sub requirement (PDF)
- How to swap/substitute a course in a sub requirement (PDF)
- How to reject a course from requirements (PDF)
- How to add a marker (PDF)
- How to allow Sat/Unsat or D grades (PDF)
- How to Change Admission Status(PDF)
- How to Change Primary Catalog - All Requirements (PDF)
- Event & Audit notes - Adding Events - APPC (PDF)
- How to Apply Transfer Course Work to Graduate Requirement (PDF)
- How to Apply Undergraduate Course Work to Graduate Requirement (PDF)
- uAchieve Exceptions - Graduate Exception to Create a Split Course (PDF)
- How to Set a System Condition Code for Degree Tracks (Plan I or II) (PDF)
- How to add a marker to select an SIO specialization (PDF)
Division of Extended Studies Exceptions
Instructions for division of extended studies exceptions in uAchieve
Specific Excetion Types:
Latest Project
uAchieve Transfer Articulation (TA)
Transfer articulation will replace current approximations in ISIS (our current Student Information System) and will automate the posting of transfer coursework to the record and uAchieve degree audit. The Office of the Registrar is in the process of moving all approximations out of ISIS and into uAchieve in preparation for the launch of new Student Information System in the coming years.
Pre FA10 Returning Undergraduate Students
Please follow the workflow and steps required to bring inactive Students into uAchieve.
Before you create an exception for a primary catalog change, there MUST be consultation and agreement among the College and Departments that the selected catalog is appropriate.
- Inactive Students Degree Audit Processing Workflow (PDF)
- Moving a Pre-FA10 student into uAchieve (PDF)
FA10 thru FA19 Admitted Students with FA20 and later Degree Programs
What to do with a Student with a new major established for FA20 and beyond who have Pre-FA19 GE's.
Information for Students
The website below details for students the purpose of and how to use the degree audit system. Note, the General Catalog is the official repository of the curricular requirements for degree audits. If there are inconsistencies between the General Catalog and the Degree Audit, the General Catalog shall be deemed correct.