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IT Governance Committees

Learn about the roles for the IT Governance Committees.

IT Executive Governance Committee (ITEGC)

IT Executive Governance Committee charter, membership, and meeting minutes (login required).

Summary

Review, monitor or advise on:

  • Overall IT governance
  • Major IT system and service change
  • Sustainable funding issues for IT
  • Long-term risk
  • IT strategic planning
  • IT planning and performance transparency

Supported by

Governance Administration (GA)

GA membership, and meeting minutes (login required).

  • Meeting schedules, agendas, minutes
  • Share meeting materials
  • Communication with the UC San Diego community

Instructional Technology Committee (ITC)

Instructional Technology Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the prioritization, selection or use of:

  • Classroom technology
  • Learning management systems
  • Instructional technology
  • Learning engagement tools
  • Student research experience
  • Electronic portfolios
  • Student learning analytics
  • Class and learning outcomes assessment
  • Website Standards

Enterprise Information Services Committee (EISC)

Enterprise Information Services Committee charter, membership, and meeting minutes (login required).

Summary

The Enterprise Information Services Governance committee provides leadership and oversight to ensure enterprise-wide alignment of business and administrative systems to the mission of UC San Diego.

The committee shall:

  • Identify and prioritize enterprise information system needs;
  • Maintain IT project portfolio synergy, and;​
  • Recommend major IT investments to the Executive Governance committee.

The scope of governance includes, but may not be limited to, the following Enterprise Information Systems:

  • ​Financial Management
  • Human Resources (including Academic Personnel)
  • Capital and Asset Management
  • Student Information
  • Research Administration
  • Advancement
  • Housing Dining Hospitality
  • Auxiliary Business Services
  • Emergency Response
  • Health and Safety

Research Computing & Data Services Committee

Research Computing & Data Services Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the prioritization, selection and use of:

  • IT support and outreach for researchers
  • Support for common IT research systems
  • Emerging research needs

Advise and assist on:

  • Research IT services strategy
  • Sustainable funding strategies to support research IT services

Data and Analytics Governance Committee (DAGC)

Data and Analytics Governance Committee charter, membership, and meeting minutes (login required).

Summary

Formulate and advise on data management policies:

  • Data use, ethics, privacy & access
  • System and data access
  • External reporting

Advise and assist on the prioritization, selection and appropriate use of:

  • Enterprise analytic tools

Cybersecurity Governance Committee (CGC)

Cybersecurity Governance Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the architecture, prioritization, selection or use of:

  • Network security standards
  • System security tools
  • Identity and access management security
  • Distributed data and systems security
  • On-premise and off-premise systems security architecture

Formulate and advise on security policies:

  • Review of data access and privacy policies
  • Data center security guidelines
  • Application security guidelines
  • Information risk management

Architecture Review Committee (ARC)

Architecture Review Committee charter, membership, and meeting minutes (login required).

Summary

Review, validate, and recommend technologies for significant IT initiatives, such as:

  • Enterprise and regional network architecture
  • Private and public cloud compute, storage, and infrastructure platforms
  • Data and process integration architectures and technologies
  • Messaging, collaboration, and workstation technologies
  • Enterprise applications and core business systems
  • Other enterprise technologies and platforms as appropriate

The committee shall also advise and assist on:

  • Next-generation Network (NGN) services, pricing, and funding via the NGN Planning group
  • Major IT investments to the Executive IT Governance Committee

Website Standards Committee

Website Standards Committee Charge, membership, and meeting notes.

Summary

Advise and assist on the alignment, enforcement, and development of:

  • Ensuring Compliance: Guidelines including accessibility, security, privacy, and WCAG standards for UC San Diego's website.
  • Alignment with Mission and Values: The university's web presence with core mission, values, legal, and regulatory requirements.
  • Quality Assurance: Guidelines to maintain consistent, high-quality user experiences across all web properties.
  • Collaboration with Other Entities: Policies with departments and committees like UC San Diego Digital Accessibility Council, Privacy Office, and University Communications.
  • Monitoring and Reporting: Regular audits and reporting on non-compliant sites and centrally managed CMS templates.
  • Training and Awareness: Web standards training programs and awareness-raising among those responsible for public-facing digital content.
  • User Accessibility Concerns: Processes for receiving, prioritizing, and resolving accessibility concerns.
  • Analytics Standards: Standards related to web tracking software used for analytical purposes.

Formulate and advise on the establishment, collaboration, and monitoring of:

  • Compliance Guidelines: Specific guidelines for compliance, including video captioning, transcription, and adherence to WCAG standards.
  • Notification and Remediation Protocols: Systematic protocols for non-compliant web properties, including notification, removal, and remediation.
  • Take-Down Protocols: Protocols for taking down non-compliant content and maintaining university standards.
  • Training and Promotion: Comprehensive training programs for managing web content and promoting regular reporting on progress.
  • Non-Compliant Sites Solutions: Targeted solutions or migration options for non-compliant sites.
  • Collaborative Alignment: Close collaboration with other university committees and departments for overarching policy alignment.
  • Regular Monitoring and Reporting: Consistent monitoring and regular reporting on up-to-date standards, guidelines, and associated challenges.