IT Governance Committees

IT Executive Governance Committee charter, membership, and meeting minutes (login required).

Summary

Review, monitor or advise on:

• Overall IT governance
• Major IT system and service change
• Sustainable funding issues for IT
• Long-term risk
• IT strategic planning
• IT planning and performance transparency

Supported by

Governance Administration (GA)

GA membership, and meeting minutes (login required).

• Meeting schedules, agendas, minutes
• Share meeting materials
• Communication with the UC San Diego community

Instructional Technology Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the prioritization, selection or use of:

• Classroom technology
• Learning management systems
• Instructional technology
• Learning engagement tools
• Student research experience
• Electronic portfolios
• Student learning analytics
• Class and learning outcomes assessment
• Website Standards

Enterprise Information Services Committee charter, membership, and meeting minutes (login required).

Summary

The Enterprise Information Services Governance committee provides leadership and oversight to ensure enterprise-wide alignment of business and administrative systems to the mission of UC San Diego.

The committee shall:

• Identify and prioritize enterprise information system needs;
• Maintain IT project portfolio synergy, and;​
• Recommend major IT investments to the Executive Governance committee.

The scope of governance includes, but may not be limited to, the following Enterprise Information Systems:

• ​Financial Management
• Human Resources (including Academic Personnel)
• Capital and Asset Management
• Student Information
• Research Administration
• Advancement
• Housing Dining Hospitality
• Auxiliary Business Services
• Emergency Response
• Health and Safety

Research Computing & Data Services Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the prioritization, selection and use of:

• IT support and outreach for researchers
• Support for common IT research systems
• Emerging research needs

Advise and assist on:

• Research IT services strategy
• Sustainable funding strategies to support research IT services

Data and Analytics Governance Committee charter, membership, and meeting minutes (login required).

Summary

Formulate and advise on data management policies:

• Data use, ethics, privacy & access
• System and data access
• External reporting

Advise and assist on the prioritization, selection and appropriate use of:

• Enterprise analytic tools

Cybersecurity Governance Committee charter, membership, and meeting minutes (login required).

Summary

Advise and assist on the architecture, prioritization, selection or use of:

• Network security standards
• System security tools
• Identity and access management security
• Distributed data and systems security
• On-premise and off-premise systems security architecture

Formulate and advise on security policies:

• Review of data access and privacy policies
• Data center security guidelines
• Application security guidelines
• Information risk management

Architecture Review Committee charter, membership, and meeting minutes (login required).

Summary

Review, validate, and recommend technologies for significant IT initiatives, such as:

• Enterprise and regional network architecture
• Private and public cloud compute, storage, and infrastructure platforms
• Data and process integration architectures and technologies
• Messaging, collaboration, and workstation technologies
• Enterprise applications and core business systems
• Other enterprise technologies and platforms as appropriate

The committee shall also advise and assist on:

• Next-generation Network (NGN) services, pricing, and funding via the NGN Planning group
• Major IT investments to the Executive IT Governance Committee

Website Standards Committee Charge, membership, and meeting notes.

Summary

Advise and assist on the alignment, enforcement, and development of:

• Ensuring Compliance: Guidelines including accessibility, security, privacy, and WCAG standards for UC San Diego's website.
• Alignment with Mission and Values: The university's web presence with core mission, values, legal, and regulatory requirements.
• Quality Assurance: Guidelines to maintain consistent, high-quality user experiences across all web properties.
• Collaboration with Other Entities: Policies with departments and committees like UC San Diego Digital Accessibility Council, Privacy Office, and University Communications.
• Monitoring and Reporting: Regular audits and reporting on non-compliant sites and centrally managed CMS templates.
• Training and Awareness: Web standards training programs and awareness-raising among those responsible for public-facing digital content.
• User Accessibility Concerns: Processes for receiving, prioritizing, and resolving accessibility concerns.
• Analytics Standards: Standards related to web tracking software used for analytical purposes.

Formulate and advise on the establishment, collaboration, and monitoring of:

• Compliance Guidelines: Specific guidelines for compliance, including video captioning, transcription, and adherence to WCAG standards.
• Notification and Remediation Protocols: Systematic protocols for non-compliant web properties, including notification, removal, and remediation.
• Take-Down Protocols: Protocols for taking down non-compliant content and maintaining university standards.
• Training and Promotion: Comprehensive training programs for managing web content and promoting regular reporting on progress.
• Non-Compliant Sites Solutions: Targeted solutions or migration options for non-compliant sites.
• Collaborative Alignment: Close collaboration with other university committees and departments for overarching policy alignment.
• Regular Monitoring and Reporting: Consistent monitoring and regular reporting on up-to-date standards, guidelines, and associated challenges.