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Research Administration Training Program: Job Aids

Browse through these job aids that may assist you in your research administration tasks.

Proposal Type Sponsored Projects Office Decision Tree

This decision tree assists with determining which Sponsored Projects Office (Contract and Grant Office) to work with based on Proposal Type created by Office of Contract and Grant Administration (OCGA).

Awards and Agreements Sponsored Projects Office Decision Tree

This decision tree assists with determining which Sponsored Projects Office (Contract and Grant Office) to work with based on Award/Agreement Type created by Office of Contract and Grant Administration (OCGA).

Budget Template

This budget template is an interactive excel spreadsheet with built in calculations, which can be used to assist in budget creation. Note: it may contain Health Sciences specific content created by Vice Chancellor of Health Science Research Service Core (VCHSRSC).

Effort Tracking Spreadsheet

This effort tracking spreadsheet assists with tracking effort of those named on research projects and tracking whether or not the change falls within the 25% threshold, where changes of 25% or more may require sponsor notification and/or approval created by Vice Chancellor of Health Science Research Service Core (VCHSRSC).

Pre-Proposal Checklist

This checklist includes the basic information needed in order to start a proposal created by Department of Physics.

Post-Award Management Tool

This interactive spreadsheet assists those managing sponsored research funds with organizing various post-award tasks created by Department of Physics.

Health Sciences DOS Codes

This tool contains a list of DOS codes used for Health Sciences faculty created by Vice Chancellor of Health Science Research Service Core (VCHSRSC).

Person Month Calculator

This interactive spreadsheet serves as a conversion table that uses effort to calculate person months for Summer Months, Academic and Calendar Years created by Vice Chancellor of Health Science Research Service Core (VCHSRSC).

Summer Salary Calculator

This interactive spreadsheet assists users with calculating Summary Salaries created by Department of Physics.

Proposal Questions

This set of proposal questions assists when creating a proposal created by Institute of Geophysics and Planetary Physics (IGPP) and Geosciences Research Division (GRD).

Cooperative Institute for Marine Ecosystems and Climate (CIMEC) Proposal Template 

The CIMEC Proposal Template created by Climate, Atmospheric Science and Physical Oceanography (CASPO).

CASPO Budget Template

The budget template created by Climate, Atmospheric Science and Physical Oceanography (CASPO).

Scripps Institution of Oceanography (SIO) Proposal Template

The proposal template for SIO departments. 

Proposal Checklist

The proposal process checklist created by Marine Physical Laboratory (MPL)


External Job Aids

National Institute of Health (NIH) Abbreviations and Definition of Terms

This table contains abbreviations and definitions of many terms used in Grant Policy Statements created by National Institute of Health (NIH).