Glossary: Academic Calendar and Scheduling
Find a list of key Triton Student System (TSS) terms for academic calendar and scheduling, compared with legacy terms and keywords on the same topics.
The same instance of TSS is now used by Main Campus and the Division of Extended Studies (DES). Each area uses the system slightly differently and these variances may have an impact on the terminology and concepts explained here. We've tried to note this when applicable.
On this page:
Other TSS glossaries:- General terminology and key objects & definitions
- Billing
- Student lifecycle and booking (previously known as enrollment)
- Student records: credentialing, transcripts, diplomas, program type progression
Academic calendar and scheduling
|
Term |
Definition |
|---|---|
|
Academic Calendar |
Different functional areas (UN, GR, MD, PH, DES, PAE) have a separate calendar to manage time limits and session-based actions effectively. |
|
Academic Scale |
The same as the grading scale. |
|
Additional Time Limits |
Custom deadlines, such as drop/add deadlines or grading periods, that impact student records and administrative processes. |
|
Appropriation |
A budgeted allocation of funds associated with a specific Contract Object Grouping, enabling financial oversight in grants and sponsored programs. |
|
Booking Window |
A period of time when a student or student group is allowed to book courses. |
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Callup Point |
A predefined checkpoint within a TSS process where the system performs a rule-based check to determine whether a student’s status or hold should block an action. The system evaluates status indicators (e.g., holds) on a given key date and prevents action if needed. Examples:• Blocking course registration if a student has an unpaid financial hold.• Preventing graduation processing if degree requirements are not met. |
|
Condition Table |
A structured table that stores condition records used to determine pricing, fees, or transaction-based values based on predefined criteria. Functionality includes storing attributes (student level, term, program, residency status), retrieving values during transactions, and applying rules. Examples:• Determining tuition based on residency and program.• Assigning discounts or waivers based on eligibility. |
|
Contract Object |
A financial element that links an account key to a Contract Object Type, allowing it to be included in broader financial groupings for grants and appropriations. |
|
Contract Object Grouping |
A collection of contract objects tied to an appropriation to determine how funds are allocated and managed. |
|
Contract Object Type (COT) |
A classification system that categorizes contract objects before grouping for financial tracking and reporting. |
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COTGrouping |
Defines posting rules that control which fee types a grant can pay and the priority of payment. Analogous to the Application Priority field in TSS. |
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Disbursement |
The process of distributing funds (grants, loans, or scholarships) to student accounts to cover tuition, fees and other charges. |
|
Document Type |
A classification used to track deposits and control which charges they can be applied to. Example: Housing deposits link to Housing Main Transaction (9100) so payments apply only to housing charges. |
|
Evaluation |
Grade. |
|
Externally Managed Grants |
Financial aid funds managed through external systems (e.g., ProSAM, FSPT), with disbursements triggered by inbound integrations. |
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Funding Methods |
A feature used to track payments from internal departments (recharges) or third parties and shift liability from the student account. Also, used when payment is expected but not yet received. |
|
Grant Master Record |
A central record that controls fund disbursements and documents the funding agreement between a sponsor and the grantee organization. |
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Instructional Scheduling Assistant (ISA) |
This is a central campus tool to assist all academic units, departments, and programs with managing classes, planning class schedules, communicating with instructors, and receiving approval for Summer Session course offerings and instructors. |
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Internally Managed Grants |
Funds configured directly in TSS with disbursement schedules controlled within the system. |
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Main Transaction |
A categorization that links specific charges to designated payment types. |
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Statuses |
Indicators of a student’s standing that provide context but do not impose restrictions. Examples:Registration statuses (e.g., on leave, withdrew).Academic statuses (e.g., good standing, probation).Degree statuses (e.g., graduated).Admission statuses (e.g., pending, approved). Also refers to a group of values stored in the Student File. |
|
Time Limit |
A predefined timeframe governing academic and administrative processes. Examples: |
Schedule of classes
|
Concept |
TSS Object |
Purpose |
|
Instruction Type |
D (Event Type) |
Describes instructional approach (Lecture, Lab, Seminar, etc.) |
|
Delivery Mode |
D (Event Type) |
Defines overall delivery (in-person, online, hybrid, etc.) |
Meeting Modality |
E (Event) |
Defined as an event with a schedule. |
|
EL (Event) |
Defined as an event without a schedule (fully remote.) |
|
|
Meeting Type |
Time Slot (E) |
Defines purpose of a specific meeting (Final, Midterm, Review, etc.) |
Person |
P |
An instructor or assistant who exists through UCPath. |
|
H |
An instructor who is a non-UCPath instructor. Not used by Main Campus. |
Academic structure
|
Object |
Name |
Purpose |
|
O |
Organization |
Academic units (schools, departments, colleges) |
|
SC |
Program of Study |
The student’s academic program (major/program) |
|
CG |
Course Grouping |
Program components (majors, minors, colleges, specializations) |
|
CQ |
Qualification |
The credential awarded (degree/certificate) |
|
SM |
Module (Course) |
Individual courses
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