Glossary: Student Lifecycle & Booking

Admission Application Status

Created: Offer exists but not yet accepted. Approved: Offer accepted. These values are stored as Statuses in the Student File.

Admission Category

UCSD operational category (Admitted, Complete, Decline, etc.).

Admission Code

Tracks completion/conditions (e.g., OUTR – outstanding records).

Academic Group (CG)

Flexible object representing majors, minors, colleges, honors, tracks.

Branch (Main Campus vs. DES)

Determines which Programs of Study the hold applies to. Only one branch may be selected per action.

Equivalency

Describes how coursework, credit, or academic experience earned elsewhere is evaluated and applied to requirements. Determines how credit applies, not whether learning occurred.

Find a Student

For Main Campus, a consolidated operational student record hub used by advisors, student affairs, registrar, and administrators to locate records, verify identity, assess academic status, review enrollment, investigate actions, monitor incoming students, and access dependent tools. Note: This will not be available for DES. 

Hold

A control applied to a student’s Program(s) of Study that blocks downstream actions (e.g., registration, graduation processing, services). Governed by active/inactive status.

KeyDate

A date used to view data at a specific point in time. Should be used in display mode only—editing with a KeyDate can overwrite future data and have severe unintended consequences.

Mobility

Describes how students move through programs, requirements, and systems over time, including transfer, credit by exam, special studies, and approved exceptions.

Module/Event

Course and section structure used for booking/enrollment.

NCRV Classification

Identifies how a student participates in an academic session (e.g., New, Continuing, Returning, Visitor). Used for reporting and operational processes.

Program of Study (SC)

The student’s primary academic program container.

Program of Study Dependency

Holds and statuses require at least one Program of Study; person-only records cannot receive them.

Selection Method / Selection Variant

Reusable query logic used in mass transactions to define student populations.

Sessional Registration

Term-level registration that establishes active student status.

Specializations

The tab where Academic Group (CG) objects (majors/minors/college) are assigned.

Status

Informational or eligibility flag. Stores aspects of the student record used to trigger various processes. Examples of statuses include the UCSA/UCGPC opt-out statuses, various steps of the application process, sessional registration statuses, health fee waivers, training completion (e.g. MIST), TB immunization compliance, CalVet waiver eligibility, academic probation/notice status, and 1098T electronic delivery consent. Similar to GP PERSDATA but the statuses represent more complexity and configuration than our legacy data codes. Active = enforced regardless of date; Inactive = not enforced even if within date range.

Student File

Operational record including admissions, registrations, specializations, holds, and academic work.

Student Master Data (SMD)

Authoritative system of record for student identity, demographics, contact information, compliance attributes, and related persons.

Validity Dates

Allows multiple time-bound versions of data on a single tab to preserve historical accuracy. DO NOT CHANGE VALIDITY DATES OUTSIDE OF DISPLAY MODE.

Academic Integrity Requirement Hold

Hold related to pending academic integrity processes.

Academic Level Restriction

Enrollment rule based on undergraduate/graduate/professional level.

Academic Units

Unit value assigned to a booked course.

Academic Work Overview

TSS view where course bookings are displayed.

Add Deadline

For Main Campus, final date to add a course without special approval. Note: DES has registration start/end dates that dictate the enrollment period on the event level. 

AL Code

Broad pre-authorization code functioning as multiple bypasses.

Attempted Credits

Credits associated with a course booking.

Back-Date Enrollment Change

Booking update made effective as of a past date.

Booking

In TSS, this refers to what we have traditionally called class enrollment.

Booking Appointment

Assigned time when booking access opens for an individual student or group of students. .

Booking Canceled

Status indicating the booking was canceled.

Booking Check

The system validation that determines if a student can book a course.

Booking Error Message

Message displayed when booking is blocked or flagged.

Booking History

Record of all booking attempts and outcomes kept by TSS.

Booking Hold

Hold preventing booking or changes to course bookings.

Booking Record

The stored record for a student in a course or section.

Booking Rule Message

Message shown when a booking rule is triggered.

Booking Status

Status showing the current state of the booking record.

Booking Time Limit

Booking rule controlling when booking-related actions are allowed.

Booking Window

Assigned time period in which a student is allowed to book. There are 13 total booking windows:

Incoming First-Year (INF), Incoming Transfer (INT), Incoming Priority (INP), Pre-Pass (PRE), Priority (PRI), First-Year (FRE), Sophomore (SOP), Junior 1 (JUN1), Junior 2 (JUN2), Junior 3 (JUN3), Senior 1 (SEN1), Senior 2 (SEN2), and Senior 3 (SEN3).  

The incoming appointments are assigned to incoming students, Pre-Pass is assigned to a select group of students who qualify via the math placement exam, and the rest are described below. 

Cancel Entire Module Booking

For Main Campus, staff action that drops the student from the course completely. Note: DES functions at the event level, students are not booked into SM's, they can only be enrolled/dropped/cancelled at the E/EL level. 

Cancel Event Booking

For Main Campus, staff action that drops only one section/component of a course. Note: DES functions at the event level, students are not booked into SM's, they can only be enrolled/dropped/cancelled at the E/EL level. 

Cancel Reason

Code identifying why a booking was canceled.

Cancellation Date

Effective date of the course drop/cancellation.

Change of Program

TSS action that creates a new session registration tied to a new program of study.

Class Level Restriction

Booking rule based on FR/SO/JR/SR or similar classification.

Co-requisite

Course that must be taken at the same time as another course.

Co-requisite Warning

Message shown when a student is conditionally booked without the required co-requisite.

College Hold

Hold manually placed for undergraduate students by a college.

College Restriction

Booking limited by college affiliation.

Complete Registration Hold

Full block preventing self-booking.

Conditional Booking

Temporary booking allowed even though a required condition is not yet fully met.

Course Attempt Limit

Restriction on how many times a student may take a course.

Create Module Booking

TSS booking dialog used to book a student into a course.

Credit Type

Type/category of credit associated with a booking.

Department Approval

Approval required from the department before booking can proceed.

Department Hold

Hold manually placed by an academic department.

EL Code

Pre-authorization code for bypassing enrollment limit restrictions. NOTE: not the same as “Eventless,” as referenced above.

Earned Credits

Credits successfully completed and awarded.

Error Code Description

Internal label describing the booking error for staff configuration.

Event

In TSS workflow, used to refer to a section or class meeting component.

First Pass

Initial booking period allowing limited unit enrollment and no waitlisting.

Freshman (FRE)

Undergraduate booking window category based on low completed quarters/units.

Incoming 1st Year (INF)

Booking window category for new first-year students.

Incoming Pre-Pass (PRE)

Manually assigned early booking window.

Incoming Priority (INP)

Priority booking category for certain incoming students.

Incoming Transfer (INT)

Booking window category for new transfer students.

Key Date

Specific effective date used when evaluating or assigning booking windows.

LA Code

Pre-authorization code for bypassing add deadlines.

Late Enrollment

Booking request submitted after the regular add period.

Major Restriction

Booking limited to students in certain majors.

Manual Assignment

Staff-assigned booking window or other booking setting.

Manual Booking

Staff-booked course booking performed directly in TSS.

Max Repeats

For Main Campus, limit on repeated bookings for the same course. Note: At DES a student is not allowed to enroll in an E/EL for the same term but can retake a course as many times as they desire. 

Minor Restriction

Booking limited minor affiliation where applicable.

Missing Booking Window Report

Report identifying students missing an expected booking window assignment.

Module

Course.

NCAA Scholar Hold

Hold applied to student athletes.

PAE Hold

Hold affecting Physician Assistant Education (PAE) students.

Performance Index

Value used in a report or rule to categorize students for booking windows.

Post-Date Enrollment Change

Booking update made effective as of a future date.

Post-Deadline Enrollment

Manual or approved enrollment after the normal booking window closes.

PR Code

Pre-authorization code for bypassing prerequisites.

Pre-Authorization

Approval allowing a student to bypass certain prescribed enrollment restrictions.

Prerequisite

Requirement that must be completed before booking a course. Usually refers to another course or equivalent test score.

Priority (PRI)

Booking window category for students with priority enrollment.

Program Change

Change to a student’s academic program that may affect registration and booking setup.

Program Content

Student File area used for manual booking actions.

RE Code

Pre-authorization code for bypassing restrictions.

RP Code

Pre-authorization code for bypassing repeat restrictions.

Schedule Conflict

Error caused by attempting to book overlapping courses.

SE Code

Pre-authorization code for bypassing the waitlist.

Second Pass

Later booking period allowing additional units and waitlisting.

Separate Waitlist

Distinct waitlist used for a specialized process, such as DES concurrent enrollment.

Session Registration

Registration into a term or quarter, separate from course-level booking.

SOM Hold

Hold affecting School of Medicine students.

Sophomore (SOP)

Undergraduate booking window category for sophomore-level students.

Standard (STD)

Shared standard booking window used by many non-undergraduate populations.

Standard Booking

Booking period after pass-based booking windows, with higher unit limits.

Status

Student record indicator that may affect booking behavior.

Student Record Locking

Temporary inability to book because a user is editing the student record.

Term Audit

Student-level view showing all add/drop activity for the quarter.

Test Prerequisite

Requirement based on a placement exam or qualifying score.

Triton Enrollment Authorizations (TEA)

TEA allows students to request a pre-authorization for a course, as well as let a departmental staff member review and make a decision on the request. Replaces EASy.

Two-Pass Enrollment System

UCSD booking structure that gives students two course enrollment windows.

Unit Limit

Maximum number of units a student may book during a given pass period (for instance, students can only book up to 11 units in Pass 1).

Unit Limit Exception

Approved request allowing booking above the standard maximum.

Waitlist

Queue of students waiting for a seat in a full course.

Waitlist Availability

Time period during which students are allowed to join a waitlist.

Waitlist Disabled

State where students cannot join the waitlist.

Waitlist Processing

System action that moves eligible students from the waitlist into booked status.

Waitlist Toggle

Manual staff action to turn waitlist access on or off.