Schedule & Registration
![Camp BFS logo Camp BFS logo](_images/camp-bfs-2024-logo.jpg)
Camp BFS's virtual instructor-led courses will cover hot topics in Financial Services, Procure-to-Pay Solutions, and more! You can mix and match classes or attend them all during this immersive, camp-themed training week. The training is "in-tents." Plan ahead! Register early to add classes and Camp BFS events to your calendar.
Below is the Camp BFS training week schedule with course descriptions and registration links. Spaces are limited, so register early (Registration links are under the course names) to secure your spot. If you have trouble registering for a course, please contact UC Learning.
Monday, 08/05
Time | Course Name | Description |
---|---|---|
8:30AM-9:10AM |
Campus Courier Quest: Mastering the Art of Outbound Shipping |
In this course, you will learn the essential steps for shipping rechargeable devices such as phones, computers, and other lithium battery-powered items. You will gain an understanding of the unique considerations for shipping lithium batteries and how to request shipping services through the Logistics Portal. Additionally, you will be introduced to the different request forms and how to complete them accurately. By the end of this course, you will be equipped with the knowledge and skills to ship your rechargeable devices safely and efficiently. |
9:15AM-9:55AM |
Payables Pioneers: Blazing Trails in Cost Transfers! |
Learn best practices on how to avoid GL to PPM variances. |
10:00AM-10:40AM |
Wilderness Warriors of Waste Reduction: Unleashing Creative Sustainability & Surplus Solutions |
In this course, you will learn about the innovative Custom Build Furniture Program, which repurposes modular furniture through Surplus Sales. This program promotes creative sustainability by reducing waste and supporting the University's commitment to environmentally responsible practices. You will gain an understanding of how to breathe new life into existing furniture, reducing the need for new purchases and minimizing the University's environmental footprint. By the end of this course, you will be equipped with the knowledge to effectively utilize the Custom Build Furniture Program, supporting the University's sustainability goals. |
10:45AM-11:25AM |
Setting Up Camp: Equipment Management Essentials |
Discover how to procure inventorial equipment, understand the importance of tracking and managing equipment, and learn about the Campus Asset Management System (CAMS). This course will provide you with the essential knowledge to navigate equipment management and ensure compliance with university policies and procedures. |
11:30AM-12:10PM |
Trail Map to Timely Deliveries: Navigating Mail, Distribution |
In this course, you will learn the fundamental differences between mail and distribution and the importance of proper addressing for efficient and timely delivery. You will gain an understanding of the current state of deliveries at UC San Diego and how it will evolve in the future. By the end of this course, you will be equipped with the knowledge to effectively navigate the university's delivery system, ensuring that your packages and mail reach their destinations accurately and efficiently. |
1:00PM-1:45PM |
Setting Up a Safe and Secure Financial Environment |
Learn about the principles and components of internal control to ensure high standards of business and ethical practices. |
1:45PM-2:25PM |
Map to Efficient Invoicing: Navigating Transcepta |
In this course, you will learn about Transcepta, UC San Diego's recommended electronic invoicing network for eligible suppliers. You will gain an understanding of the benefits and best practices for using Transcepta, including how to ensure accurate and timely invoice submission and how to optimize the invoicing process for efficient payment. By the end of this course, you will be equipped with the knowledge to effectively utilize Transcepta, streamlining your department's invoicing and payment processes. |
Tuesday, 08/06
Time | Course Name | Description |
---|---|---|
8:30AM-9:10AM |
|
In this two-part class, hear from Accounts Receivable, the Cashier's Office, and Internal Controls on the following topics: |
9:15AM-9:55AM |
|
In this two-part class, hear from Accounts Receivable, the Cashier's Office, and Internal Controls on the following topics: |
10:00AM-10:40AM |
|
Payment services will be showing payment method best practices for checks, ACH, gift cards, and wires. This includes getting payments reissued, checking payment status, requesting payments, and updating payment methods in PaymentWorks. |
10:45AM-11:25AM |
|
Learn about UC San Diego's Chart of Accounts, its structure, and high-level transaction corrections for accurate financial reporting. |
11:30AM-12:10PM |
|
In this course, you will learn about PaymentWorks, UC San Diego's payee management tool. You will discover how to invite payees to do business with UC San Diego, ensuring a secure and efficient process for managing payee information. You will understand the benefits of PaymentWorks, including new payee registration tracking, ACH payment options, and streamlined registration. By the end of this course, you will be equipped with the knowledge to effectively invite payees to PaymentWorks, enabling them to manage their information and conduct business with UC San Diego. |
1:00PM-1:40PM |
|
In this course, you will learn the fundamentals of Travel and Entertainment (T&E) Cards at UC San Diego. You will discover how to request a new T&E Card, including the necessary steps and documentation required. By the end of this course, you will be equipped with the knowledge to efficiently navigate the application process for a T&E Card and understand the benefits of using a T&E Card for university-related travel and entertainment expenses. |
1:45PM-2:25PM |
|
Learn how to manage Sponsored Projects budgets with help from Oracle Guided Learning. |
2:30PM-4:30PM |
Meet us in person over light refreshments at Dirty Birds in Price Center |
Join us for the Campfire Social on day two of our 'In-tents' training week. The in-person event is sponsored by University Credit Union, UC San Diego's official financial institution partner. Light refreshments will be served. All are welcome. Visit the event page for details. Please RSVP to give us an accurate catering headcount. See you there!
|