Skip to main content

System Status: 

  1. Home
  2. Links
  3. Human Resources
  4. Domains and Units
  5. People Systems
  6. HR Payroll
  7. Glacier: Tax Withholding for Foreign Employees
  8. Foreign Visitor Information
  9. Form 1042-S

Form 1042-S

Last Updated: March 28, 2024 8:20:09 AM PDT
Give feedback

You may need Form 1042-S for your tax returns.

Both the University of California San Diego and University of California issue Forms 1042-S. You may have one or more from each, or from just one, or none at all.

A Form 1042-S from University of California San Diego will have a La Jolla address in box 12i. It reports:

  • Grad student fellowship (stipend) and SURF fellowship payments to nonresident aliens. 
  • Fellowship payments to nonresident aliens from which federal tax was withheld will be reported on one 1042-S.
  • Fellowship payments to nonresident aliens exempt from federal tax due to a tax treaty will be reported on a separate 1042-S.
  • Other non-wage payments to nonresident aliens: royalties, honoraria, independent contractor payments, and performance fees.

How to get your 1042-S from UCSD (University of California San Diego):

  • Follow the instructions in the 2/9/24 email from Glacier (support@online-tax.net) with the subject "Year-End Reporting Form 1042-S is now available." OR
  • Log into your UCSD Glacier record OR
  • Email UCSD Integrated Procure-to-Pay Solutions/Tax Advisory Services at payables@ucsd.edu. We are working remotely due to COVID-19 and don’t have access to our work phones.  

                                                     

A Form 1042-S from University of California will have a Riverside address in box 12i. It reports:

  • Wage/salary payments exempt from federal tax withholding due to a tax treaty, regardless of tax residency status. Wages from which federal or state tax was withheld will be reported on Form W-2. If some of your wage payments had federal tax withheld and/or state tax and some didn't, the combination of your Forms W-2 and 1042-S will report your total wage income.
  • Postdoc fellowship payments to nonresident aliens. 
  • Postdoc health benefits provided by the university to nonresident aliens who did not have a concurrent 50% or more employee appointment. 

How to get your Form 1042-S from UCPath:

  • Follow the instructions in the 2/9/24 email from Glacier (support@online-tax.net) with the subject "Year-End Reporting Form 1042-S is now available" OR

  • Call the UCPath Center at 1-855-982-7284 to speak with an associate M-F between 8 a.m. – 5 p.m. Pacific Standard Time. Call volumes are generally lower early in the morning OR

  • Email UCPath OR

  • Submit a case to UCPath requesting the form (current employees only). Log into UCPath. Click the yellow button in the upper right and submit an inquiry by selecting "payroll" as the "Topic" and "Tax Withholding Inquiry" as the "Category."