COVID-19 Vaccine Mandate Compliance Dashboard

If you are a supervisor and you identify Non-Compliant employees on your dashboard who speak Spanish as their primary language, please provide them with these translated instructions for engaging with the UC vaccine mandate.

If employees do not work primarily at a desk with a computer, we encourage you to set up a computer station in a common area where employees can take action to engage with the vaccine policy.

Volunteers are considered “Personnel” and are also subject to the University of California COVID-19 Policy, with no exemptions or deferrals allowed locally. All staff volunteers active as of September 1, 2021 have been centrally uploaded into UCPath as Contingent Workers (CWRs). This inclusion in the UCPath population will allow them to be displayed in the COVID-19 Vaccine Mandate Compliance Dashboard.

Going forward, departments are responsible for uploading all new staff volunteers into UCPath as Contingent Workers (CWRs) and ensuring their compliance with the vaccine mandate using the dashboard. All volunteers must display as Compliant as of October 11, 2021 to be onsite.

Departments should build in at least a 3-4 week timeline before a staff volunteer can start onsite to account for UCPath processing and setting up an AD account. This will give the staff volunteer the time to enter their information and consent into MyChart, and having it reflect them as compliant on the dashboard.

• For assistance in completing CWR transactions in UCPath, UCPC Job Aids with step-by-step instructions are available. Find the Job Aids by going to the UCPC Transactors Help Site and typing CWR in the search box. We also recommend reviewing our local Quick Reference: Understanding Contingent Workers.

• Please note: you must enter a Date of Birth for the volunteer in order for the dashboard to sync with data to display the volunteer as compliant. We recommend entering as much information as possible for volunteers, including: Name, DOB, Gender, address, email, phone, SSN.  The more/better information entered, the less likely we would run into duplicate record creation for the dashboard.

• REMEMBER: CWRs do NOT need a position unless they are officially supervising employees. CWRs DO need data in the "Reports To" field for vaccine tracking compliance.

Any questions related to Staff CWR policies and guidelines should be directed to the Records division within Human Resources at records@ucsd.edu. 

Advancement 

• Mary Smith, m1smith@ucsd.edu and Linda Seol, jyseol@ucsd.edu 

Academic Affairs

• Visit this webpage to find your primary HR contact.
• Log in using single sign-on and filter by VC Area, Unit and/or by Role. Supervisors should first attempt to correspond with the unit's Primary HR Contact. In the rare event there is no Primary HR Contact listed, contact the Alternate HR Contact listed.

Office of the Chancellor

• Aileen Serrano, adserrano@ucsd.edu or (858) 534-1699

Chief Financial Officer

• Business and Financial Services - Davyda Johnson, davyda@ucsd.edu
• Campus Budget Office - Joanna Mickle, jmickle@ucsd.edu
• Central Human Resources - Jack Zezula, jzezula@ucsd.edu
• Housing | Dining | Hospitality - HDH-HumanResources@ucsd.edu
• Information Technology Services - itserviceshr@ucsd.edu 
• Office of Operational Strategic Initiatives - Joanna Mickle, jmickle@ucsd.edu
• Real Estate - Joanna Mickle, jmickle@ucsd.edu
• VC CFO Office - Amanda Chavez, amandachavez@ucsd.edu 

Equity, Diversity, and Inclusion

• Gilda Smith, g1smith@ucsd.edu

Marine Sciences

• Aquarium/Museum - Helen Stapleton, hstapleton@ucsd.edu
• Center for Atmospheric Sciences & Physical Oceanography - Kharyn Loteyro, kloteyro@ucsd.edu
• Center for Marine Biotechnology and Biomedicine - Marci Clarke, mclarke@ucsd.edu and Annamarie Bryson, abryson@ucsd.edu
• Director's Office - Daisy Do, dtd001@ucsd.edu and Amber R. Fehling, arfehling@ucsd.edu
• Geosciences Research Division - Iris McCrary, imccrary@ucsd.edu
• Institute for Geophysics & Planetary Physics - Iris McCrary imccrary@ucsd.edu
• Integrative Oceanography Division - Marci Clarke, mclarke@ucsd.edu and Annamarie Bryson, abryson@ucsd.edu
• Marine Biology Research Division - Marci Clarke, mclarke@ucsd.edu and Annamarie Bryson, abryson@ucsd.edu
• Marine Physical Laboratory - Earline Delos Santos, edelossantos@ucsd.edu
• Marine Science Development Center - Daisy Do, dtd001@ucsd.edu and Amber R. Fehling, arfehling@ucsd.edu
• Nimitz Marine Facility - Crystal Roberts, c3roberts@ucsd.edu
• Sea Grant - Carol Bailey-Sumber, cbsumber@ucsd.edu
• SIO Department - Leslie Costi , lcosti@ucsd.edu
• Shipboard Technical Support - Crystal Roberts, c3roberts@ucsd.edu 

Research

• Animal Care Program – Steve Bergem, sbergem@ucsd.edu
• Office of Contracts & Grants - Ingrid Pyper, ipyper@ucsd.edu
• Office of Innovation & Commercialization* - Ingrid Pyper, ipyper@ucsd.edu
• Office of Research Affairs* - Stacey McDermaid, smcdermaid@ucsd.edu
• Organized Research Units* - Parisa Yazdani, pyazdani@ucsd.edu
• Research Compliance & Integrity - Stacey McDermaid, smcdermaid@ucsd.edu
• VCR/ORU Core Services – Stacey McDermaid, smcdermaid@ucsd.edu

*Academic Appointees Contact – Catherine Schumacher, cdschumacher@ucsd.edu

Resource Management and Planning

• Mira Dover, mdover@ucsd.edu

Student Affairs 

• Jessica Ison, joison@ucsd.edu and Renaudo Robinson, rchristiansenrobinso@ucsd.edu