UC San Diego Outreach Guide

Youth Program Registry

• Community vs. On-Campus: The requirements to complete a Youth Program Registry form are the same regardless of whether the Youth Program is on campus or off campus. The main factors are whether UCSD is operating/conducting/organizing the program and whether minors will be under the sole supervision of UCSD employees, students, or volunteers.
• Unofficial Campus Tours: If a minor will be solely under the supervision of a UCSD employee, student, or volunteer during a tour, then a Youth Program Registry form is needed.

• Recommended for all groups who bring a minor to the campus, not required. 
• Embed into your registration vs link to the form to ensure that they read it before signing.
• Save a digital copy of the specific event waiver 
• If there is a public record request or subpoena, the waiver may be released. 

How to collect: 

• Needs to be signed by parent/guardian. 
• Physical signature not required. 
• Electronic check marks are ok, as long as you can track who signed the form. 
• Use UC San Diego approved data systems to capture waiver: DocuSign, Google Forms…
• Here are the forms: 
  • General Waiver
  • General Waiver as a Google Form

How long to keep:

• Keep for 3 years, ideally 5 and digitized 

• Outreach Event Request Form 
• Outreach Request Form Process 
• Outreach Event Request- Request from Triton Tours, OUtreach Event Request Form and EAOP
• Tour Script- Elementary with BINGO card, Middle School and High School
• Tour Guide Quick Training
• BINGO Card
• Scavenger Hunt 
• Presentation on Systems of Higher Education in CA- MS Audience
• Presentation on UC San Diego

• OASIS
• Visit the Raza Resource Centro
• Admissions 
• Elementary School Visits to the campus- example
  • https://visit.ucdavis.edu/tourreg/groupTours/elementary.cfm
• Outreach Inventory Data Collection Tool
• Regional High School List
• Outreach 2026 Calendar
• UC San Diego Internal Outreach Partners Agenda/Minutes

What is outreach? 

• • Outreach refers to a broad set of activities and initiatives aimed at increasing access to and awareness of higher learning opportunities.
    • Building Relationships: Outreach programs connect universities and colleges with external audiences, such as K-12 schools, community colleges, community-based organizations (CBOs), and the general public. These connections create a network of support for students as they navigate the path towards higher education.
    • Promoting Opportunities: Outreach activities inform potential students about the benefits of higher education, including career options, personal growth, and skill development. This can involve showcasing specific programs offered by the institution, or the value of higher education in general.
    • Removing Barriers: Outreach efforts often target under-represented communities or students facing challenges in accessing higher education. Programs may provide resources for college prep, financial aid assistance, or mentorship opportunities.
    • Collaborative Efforts: Universities often collaborate with other institutions and organizations to create a stronger support system for students. This could involve partnering with K-12 schools for early college awareness programs or working with community organizations to provide academic or financial aid guidance.
    • Data-Driven Approach: Effective outreach programs are data-driven. Institutions track the success of their initiatives to identify areas for improvement and ensure their outreach efforts are reaching the intended audience. Ultimately, the goal of outreach is to create a more inclusive and accessible higher education landscape, helping more students achieve their academic goals. 

What is the difference between outreach and recruitment?

• Outreach:
  • Focus: Broadening awareness and interest in higher education (not necessarily a specific institution).
  • Activities: Educational workshops, college fairs, community presentations, partnerships with K-12 schools/CBOs.
  • Target audience: Students from all backgrounds, potentially including those who may not be considering college yet.
  • Goal: Increase access to higher education, create a college-going culture, and build relationships with potential students.
    
    
• Recruitment:
  • Focus: Attracting and persuading qualified students to apply and enroll at a specific institution.
  • Activities: Campus tours, scholarship opportunities, application support workshops, targeted marketing campaigns.
  • Target audience: Students who are actively considering college and demonstrate academic qualifications for a particular institution.
  • Goal: Increase the applicant pool, attract high-performing students, and build a strong incoming class.

• Here's an analogy:
  • Imagine outreach as planting seeds. You're creating awareness and interest in a general sense. Recruitment is then about cultivating those seeds by providing specific information and support to students who are already considering college and might be a good fit for your institution.

http://outreach.ucsd.edu/

• List of internal and external partner organizations
  • Who are they?
  • Which schools/districts do they partner with?
  • What age groups do they serve?
  • What they support for example: Introducing prospective students to the College of Engineering
  • Include these “Tags”: college advising, financial aid workshops, social-emotional training, peer leadership workshops, and much more.
• Outreach website examples
  • https://ceo.umich.edu/

DIRECTIONS & PARKING

Please visit our website for up-to-date parking rates and campus directions. It is important to follow all parking guidelines, as failure to do so may result in citations or towing.

Note: UC San Diego is not liable for any parking violations or towing fees. 

CHARTER BUS DROP OFF 

If arriving by charter bus, students should be dropped off at Matthews Loop, located at the end of Matthews Lane.

To access Matthews Lane:

1. Exit Genesee Avenue from I-5:
   • From I-5 North, turn right 
   • From I-5 South, turn left
2. Turn right onto Campus Point Drive 
3. Continue straight as it becomes Voight Drive
   • You'll pass a hospital, baseball fields, and the campus trolley line
4. Turn left onto Matthews Lane (Voigt ends in a "T")
5. Drop-off is at the end of Matthews Loop

PARKING FOR CHARTER BUSES, VANS, OR MULTIPLE VEHICLES