Addressing Services: Lists and Labels
Triton Print & Digital Media streamlines your mailings by offering addressing services.
Follow these easy steps to request addressing services.
Decide which service you need.
Choose the process that best meets your requirements:
- Provide preprinted self-mailing materials that need addressing and postage.
- Triton Print & Digital Media will print and apply inkjet-printed labels, applied according to postal regulations, for addresses, postage, and barcode.
- See Addressing Preparation Services below for requirements.
- Order self-mailing materials that need printing, addressing, and postage.
- Addresses, postage, and barcodes are printed directly on the materials as part of their design, in compliance with postal regulations.
- Because it eliminates label materials and labor, this choice lowers overall costs and processing.
- Provide or order envelopes for addressing and stuffing.
- Triton Print & Digital Media prints and affixes address labels, then stuffs and seals envelopes.
- Use for messages that are sensitive or do not meet postal requirements for self-mailing.
- See Addressing Preparation below for physical requirements of your mailing materials.
Preparation Services
Service and description | Mailing material requirements | Rates |
---|---|---|
Folding: Mailing material folded in the following ways: |
Minimum size: 8 1/2 x 11 inches Maximum size: 8 1/2 x 14 inches |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Inserting enclosures: Mailing material inserted into envelopes | Material must:
|
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Sealing envelopes (manual): | Minimum size: 3 1/2 x 5 inches Maximum size: 4 1/8 x 9 1/2 inches (#10 envelope) |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Sealing envelopes (machine): | Minimum size: 3 1/2 x 5 inches Maximum size: 4 1/8 x 9 1/2 inches (#10 envelope) |
$2.40 1st 100 $0.35 each add’l 100 or fraction, or $5.55 per 1,000 |
Bulk imprinting (manual): Bulk mail indicia printed on prestuffed envelopes or self-mailers | Minimum number of pieces: 200 | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Bulk imprinting (machine): Bulk mail indicia printed on prestuffed envelopes or self-mailers | Minimum number of pieces: 200 | $2.40 1st 100 $0.35 each add’l 100 or fraction, or $5.55 per 1,000 |
Tabbing: Folded self-mailer closed with a round, sticky label; no envelope | Minimum size: 3 1/2 x 5 inches Maximum size: 8 1/2 x 11 inches |
$2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Counting (manual): To verify quantity for bulk mail | None | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Flapping (manual): Envelopes opened to allow machine sealing | None | $2.50 1st 100 $0.65 each add’l 100 or fraction, or $8.35 per 1,000 |
Provide or order the items to be addressed.
- Before you design and print your mailing material, contact Addressing Services, (858) 534-3020, for suggestions on saving costs and time. Your materials must meet the physical requirements specified.
- All pieces in the same addressing job must be uniform.
- If Triton Print & Digital Media will address your preprinted materials, deliver them to the main production center in the Campus Services Complex.
Lists and Labels: Physical Requirements | |
---|---|
Size | Minimum: 3 1/2 x 5 inches (larger size is recommended) Maximum: 13 x 16 inches |
Thickness | Minimum: .007 inch Maximum: 5/8 inch |
Shape | Rectangle or square |
Folded material | Creases must be sharp and uniform. Recommended: Flat or single fold Preferred: Single fold on the right-hand edge |
Stapled material | Recommended: Place flat staples vertically at top left corner Preferred: Design material without staples |
Label application | Label dimensions: 1 x 3 1/4 inches Ideal space allocation for label: 2 x 5 1/4 inches |
Identify and 'cleanse' the list source.
Triton Print & Digital Media can print addresses on labels or directly on your mailings from your department’s mailing list or a campus mailing list created for you.
Use your department’s mailing list.
If your department has its own list in Excel, Access, fixed-length text, or delimited text, send the file(s) in one of these ways:
- As an email attachment via a PC-based computer to Addressing Services
- On a disk to Triton Print & Digital Media, Mail Code 0031
- Digitally through PrintConnection upload, along with other source files, if any. (Choose “offline material” if delivering a disk.)
Use a campus mailing list generated for you.
Addressing Services is authorized to access directory information and mailing addresses for all UCSD community members. UCSD departments and UCSD-related organizations can request these lists and labels when:
- The expense is recharged to department funds
- The person placing the order has signature authorization for the funds charged
Use of some campus lists requires approval by the Academic Senate Office, Policy & Records Administration, or the list owner. Contact Addressing Services, (858) 534-3020, for details about the approval process.
Cleansing and updating
To prevent returned mail and postal penalty charges for off-campus addresses, Imprints can:
- Remove duplicates
- Check postal records for forwarding addresses
- Standardize addresses to USPS specifications
- Enhance addresses with additional information, such as ZIP + 4
Note: All bulk mailing lists must have been cleansed and corrected within 95 days, with a certificate presented to USPS accompanying the mailing. Unless the mail owner can prove they have a current, clean list, Triton Print & Digital Media will automatically cleanse lists to avoid delays and penalties.
Know the recharge rates.
- Volume discounts apply to entire order.
- The charges will appear in your department’s operating ledger as Imprints @ CSC.
Addressing services rates | ||
---|---|---|
Service | Description | Rate |
Minimum fee (excluding setup) | $25 | |
Setup charge for each type of material | $12 | |
Apply labels | Avery labels | $.035 |
Ink jet on mailing material using campus list |
1 to 1,500, per address | $.03 |
More than 1,500, per address | $.025 | |
Ink jet on mailing material using department’s list |
1 to 1,500, per address | $.035 |
More than 1,500, per address | $.03 | |
Addressing during print process | 1‒1,500, per address | $.02 |
More than 1,500, per address | $.015 | |
List cleansing | Per 1,000 | $6 |
Address correcting | Per address | $.035 |
Envelopes | Purchase blank envelopes from Addressing Services | Cost plus 10% |
Request addressing services.
You can request addressing services in two ways:
- Order through PrintConnection, whether the job includes printing or not
- Complete an order form and email it to Addressing Services
Questions?
Contact Addressing Services, (858) 534-3020.