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Flexible Work Arrangements

Learn about policy and resources related to flexible work arrangements for campus staff employees at UC San Diego.

At UC San Diego, we strive to be intentional about fostering a workplace where employees can thrive professionally and personally. As we continue planning for our safe and gradual return to full campus operations, we are taking into thoughtful consideration the lessons we have learned over the past year about workplace flexibility, and we have developed a new policy and resources to help supervisors and employees find success in establishing and implementing flexible work arrangements.

What are flexible work arrangements?

Flexible work arrangements allow for alternative approaches to getting work done through non-traditional work schedules, locations, and modalities. This flexibility can help employees find greater balance between their professional and personal commitments, such as child care and other caregiving responsibilities, in a way that also promotes a more positive, productive and fulfilling work environment.

There are a number of flexible work options that may be available to UC San Diego campus staff employees including alternative work schedules, such as flextime or compressed workweeks, and worksite flexibility (i.e. remote and hybrid work).

Although not every position can take advantage of all types of flexible work arrangements, the guidelines outlined in our Return to Campus Position Review can help supervisors and employees collaborate to develop flexible work arrangements while continuing to meet business needs.

UC San Diego Health Employees

The information on this page pertains to UC San Diego campus staff employees. Health Sciences and Health System employees should visit the Health Human Resources Return to Workplace website for guidance and information.

Tools and Resources


Guidelines and Documentation

  • Flexible Work Arrangements Policy: The policy includes definitions, procedures and frequently asked questions. 
  • Return to Campus Position Review: Guidelines and principles for reviewing positions within a department to determine suitability for flexible work arrangements
  • Key Considerations for Employees: There are a number of factors to consider when determining if a flexible work arrangement is right for you and what type of arrangement will work best for you and your position. This checklist will help you be prepared to discuss options with your supervisor.
  • Key Considerations for Supervisors: This checklist provides an overview of a number of key considerations that supervisors may evaluate when developing flexible work arrangements for employees.
  • Safety Checklist: This checklist is a tool for employees to review their home work area for safety. 


Flexible Work Agreements 

Resource Management and Planning staff: scroll down on this page for RMP-specific work agreements.

Table with Agreements as PDF and DocuSign PowerForm Link
Alternative Work Schedule Agreement  View as PDF  Complete via DocuSign 
Hybrid Work Agreement  View as PDF Complete via DocuSign 
Remote Work Agreement  View as PDF Complete via DocuSign 

NOTE: If a flexible work arrangement is based on a medical accommodation, please contact Disability Counseling and Consulting (DCC).


Return to Campus Support Desk

If you have questions about returning to campus and you’re not sure where to direct them, contact the Return to Campus Support Desk from 8 a.m. to 4 p.m. Monday through Friday at 858-246-3570 or hr@ucsd.edu. Staff from the RTC Support Desk can offer guidance and put you into contact with the Return to Campus lead for your department.


Remote Work Technology Resources


UC Requirements for Hoteling and Shared Workstations

As UC San Diego staff establish flexible work arrangements that include remote and hybrid work schedules, departments may consider making changes to their office or worksite to allow for hoteling spaces and shared workstations.


Training and Professional Development


Building Inclusive Teams and Trust (log-in required)

Intended for all managers and supervisors

This class will focus on understanding and developing the relationships between trust, inclusion and engagement within teams. We will explore how to foster work environments in which employees can bring their whole selves, and the benefits this brings not only to staff but also to your team and to UC San Diego.

The session will include discussion about establishing and enhancing connection with both current and new staff in on-site, hybrid and remote environments, creating psychological safety to support agility and innovation, and how trust fuels high performing teams.

Instructors: Campus HR

Register via the UC Learning Center, using the linked class title above.

 

Team Building: Setting Norms, Goals, and Expectations (log-in required; formerly Managing Remote and Hybrid Teams)

Intended for all managers and supervisors

This interactive learning session is designed to help UC San Diego managers and supervisors adapt their supervisory toolkit to all work environments: on-site, hybrid and remote.

Instructors: Anne Curtis, Kim Greene

Register via the UC Learning Center, using the linked class title above.


Collaboration and Communication Tools for Teams (log-in required)

Primarily intended for all managers and supervisors, and open to all staff

This workshop will focus on identifying the many and varied communication and collaboration needs for your team, and how to match the tools and structures that work best for each.

Instructors: Anne Curtis, Kim Greene

Register via the UC Learning Center, using the linked class title above.


Managerial Office Hours

Join us for twice-monthly managerial office hours. Bring your questions and ideas to share to these informal sessions with Campus HR.

 

Managerial Office Hours Dates/Times/Registration Link
Thursday, March 24 1:00 - 2:00 p.m. Register »
Tuesday, April 12 1:00 - 2:00 p.m. Register »
Thursday, April 28 1:00 - 2:00 p.m. Register »

Resource Management and Planning Agreements

RMP staff must complete the Flexible Work Agreements via Docusign using the appropriate links below. 

Prior to initiating the appropriate agreement, please review the PDF version above and confirm your work schedule and information with your supervisor.

Alternative Work Schedule Agreement

Hybrid Work Agreement (TAPS Custom Form)

Remote Work Agreement 

International Hybrid/Remote Work 

International Hybrid/Remote Work is not permitted under policy.

There are significant risks to the University of California (UC Regents) with allowing employees to work from an international location even for a very short period of time. These include potential tax liability and penalties in the host country; being subject to the host country’s employment laws; being subject to the host country’s payroll regulations and penalties; the risk and cost of potential litigation in a foreign country. 

If an employee has approached you with a request,

  1. Stop the conversation about remote work immediately.
  2. Suggest a short leave (or delayed new employment start date, if applicable).
  3. If a leave or delayed start date is not possible, contact Human Resources at chro@ucsd.edu

 

 

Questions?

Campus employees should contact Employee Relations858-534-4115.

Health Sciences/Health System employees should contact Health Human Resources.

Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/flextime
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.