Zoom: User Guide

Learn about the features and settings in Zoom.

Zoom is an easy-to-use platform for unifying cloud video conferencing, simple online meetings, and group messaging.

Quick start topics

• Install Zoom (Knowledge Base) — Instructions based on your chosen platform
• Start a meeting (Knowledge Base) — Launch a meeting you have previously scheduled
• Join a meeting (Knowledge Base)
• Navigating the meeting window (Knowledge Base) — Instructions based on your chosen platform
• Manage attendees

Detailed topics

Installation and settings

• Install Zoom (Knowledge Base) — Instructions based on your chosen platform
• Settings and configurations — See how to customize your meeting participation preferences.
• AI Companion — See how to enable AI features under your individual Zoom account settings
• Virtual background options — See images that can be used as virtual backgrounds (Photoshelter free account required)

Upgrade

• Upgrade Zoom to the latest version.

Scheduling

• Schedule a meeting (Knowledge Base Portal) — Set up and invite participants
• Schedule a meeting and require registration (Zoom site)
• Have an assistant schedule a meeting (Knowledge Base)
• Set up Zoom virtual office hours on Canvas (Knowledge Base) 

Manage as host

• Host / co-host controls — Control various aspects of a meeting, such as managing participants
• Claiming host control of a meeting (Knowledge Base) - Learn how the six digit host key helps you claim the controls of a meeting
• Manage attendees (Knowledge Base)  — Learn how to manage meeting attendees before and during meetings
  • Privacy options (Knowledge Base) — Assign your meeting a password and control when participants join
  • Waiting room requirements FAQ (Knowledge Base)
  • Scheduling a meeting with registration
  • Remove unwanted attendees from your meetings
    • Select Manage participants on the host controls bar
    • Hover over or right click on the attendee and select the More tab
    • Select Remove at the bottom of the list of options to dismiss the attendee
  • Lock your meetings in progress to keep out unwanted attendees
    • At the bottom of the attendee list, select the More tab and check the Lock option from the options listed.
  • Breakout rooms — Set up one or multiple breakout rooms for your attendees (instructions on Zoom site)
  • Shortcut keys - see keyboard shortcuts that allow you to navigate the Zoom settings without using your mouse.

Screen Sharing

• Share content (Knowledge Base) — Show your screen or documents to meeting participants
• Share Video Sounds - Allow viewers to hear a video you play online
• Record and share a meeting (Knowledge Base) — Allow your meeting to be seen at a later time

ADA

• Closed Captioning options (Knowledge Base)
• Enabling for American Sign Language (ASL) interpreters (Knowledge Base)

Privacy/Security Issues

     AI Companion

• Guidelines for uses of AI Assistants

• Zoombombing (Knowledge Base)
• Zoombombing  awareness, prevention and reporting (Knowledge Base)

• Waiting room overview
• Waiting room requirements FAQ (Knowledge Base)
• Managing participants, including waiting room (Knowledge Base)

     General

• Screen sharing best practices (Knowledge Base)
• Additional privacy and security FAQs (Knowledge Base)

Zoom help center resources

• Zoom getting started guide
• Audio, video and sharing
• Meetings and webinars
• Training

"Zoom Bombing" prevention and reports

Secure your online meetings campus notice and Zoombombing prevention (Knowledge Base) page.

Zoom or remote classes: Available spaces on campus

Check out the following locations on campus to attend remote classes in peace:

Libraries

The Geisel Library and WongAvery Library offer more than 30 dedicated study rooms. Spaces can be reserved in advance for your remote course.

• The Libraries also feature plenty of first-come, first-served study space. View real-time availability to know how busy a space is before you arrive.
• Note: The Biomedical Library Building is a great option for commuters due to its proximity to the Osler parking structure.

Computer Labs

UC San Diego maintains dozens of open-access computer labs dedicated for student use.

• You can use a lab computer for your course, or park your laptop on the desk. This campus map highlights their locations.
• Use the Lab Lookup tool for more detail on hours and computer specs.

Other Convenient Spots

• RIMAC Annex