Skip to main content

System Status: 

Office of Contract & Grant Administration

Connect with the Office of Contract and Grant Administration at UC San Diego.

OCGA Mission

The Office of Contract and Grant Administration serves our valued research community with high quality expertise in support of sponsored research proposal and award administration. We commit to deliver timely, effective, and welcoming services through personal interactions and automated processes, and to ensure that UC San Diego's contract and grant process is best in class. 

 

Team Portfolios and Organization Chart

We used critical design elements to create a model and teams that matched those elements and objectives, these include 1) appropriately sized teams 2) expertise in sponsor categories/agencies 3) flexibility to collaborate across teams 4) align type of work with appropriate roles 5) easier for the customer. OCGA Teams are as follows:

  • Proposals (Federal and Non-Federal)
  • Federal Award/Award Team
  • Government Contracts & Service Agreements
  • Outgoing Subawards and Multicampus Agreements (MCAs)
  • Industry and Industry Material Transfer Agreements (MTAs)
  • Non-Profit/Federal Flow-Thru
  • Unfunded and Non-Industry Material Transfer Agreements (MTAs)
  • Research Administration Business Intelligence
  • Research Administration Client Experience, Communications and Training
  • Research Administration Systems and Process Improvement

For more detailed information, visit our Team Portfolios and Organizational Chart

Our Commitment to Equity, Diversity, and Inclusion

Racism and oppression are not acceptable. OCGA is committing to:

  • Listening and hearing from our minority communities to better identify their needs and work towards equality.
  • Educating ourselves so that we can better and more fully understand ways to have more effective dialogues and more sustainable change.
  • Engaging with Equity, Diversity, and Inclusion (EDI) and our community to ensure we navigate and put in place meaningful change in the most appropriate and sensitive way.

For more information visit Research Affairs Equity, Diversity and Inclusion.

Teamwork Characteristics

  • Hard Worker/Committed. Willingness to fill gaps that benefit the department, including extending beyond scope of responsibilities, and taking on more tasks to ensure the success of the greater team. (opportunities to contribute outside of the area of their responsibility)
  • Humble. Share credit with others, and emphasize the department over self. Quick to highlight the contributions of others, without concern for missing an opportunity to receive individual credit for themselves. (easily admit mistakes/apologize, take on lower-level work, and accepting criticism)
  • Resilient/Adaptable. Ability to mindfully address challenges and obstacles, with a solution-oriented, positive attitude and an open mind. Able to withstand or recover quickly from difficult conditions.
  • Respectful. A person’s ability to be self-aware in how they interact with others and adapt communication according to the audience in a given interaction. They are deliberate, thoughtful, and aware of what they say and how it impacts others. They are deliberate, thoughtful, and aware of what they say and how it impacts others in the room, and those not present.
  • Dependable. This includes someone consistent and accountable in words and actions.
  • Transparent/Communicative. Strives to maintain continually open lines of communication, consistently engaging with others to ensure the transfer of information and knowledge.
  • Inclusive. Supporting staff’s ability to show up authentically.
  • Accessible/Approachable. All members of the team and across the department, including those in authority positions, are accessible/approachable for assistance and support.

What We Do

We are responsible for the stewardship of sponsored research and research collaborations from government, for-profit industry, non-profit, foreign, and University of California sponsors. For more information, please see our Sponsored Projects Lifecycle diagram.

Pre-award:

OCGA is responsible for reviewing and authorizing proposals for submission to extramural sponsors. We review proposals to ensure compliance with sponsor requirements and University of California policy. We submit proposals as Authorized Officials on behalf of the Regents of the University of California.

We review, negotiate, and execute contracts and grants for sponsored projects funded by federal and state agencies, foundations, and other public and private sources. We review terms and conditions to verify compliance with University of California policy and accept awards on behalf of The Regents of the University of California.

Institutional Proposal Review:

The Office of Contract & Grant Administration (OCGA), through their contract and grant officers/analysts is one of the designated campus office with delegated authority to solicit, accept, and execute extramural contracts and grants. OCGA is responsible for reviewing and endorsing extramural proposals, or Institutional Review, on behalf of The Regents of the University of California including:

  • integrity in research;
  • appropriateness of the activity to the University’s mission;
  • protection of human and animal subjects;
  • use of University facilities and resources;
  • cost-sharing;
  • adherence to personnel policies as it relates to sponsored research;
  • intellectual property;
  • conflict of interest;
  • recovery of costs (both direct and F&A);
  • liability, insurance and indemnification; and
  • export controls

Proposal Submission Timelines:

To successfully manage the increasing volume of proposals combined with new regulatory compliances, the 14/5/2 Proposal Submission Timelines have been established and are monitored by campus leadership.

Post-award:

OCGA is responsible for setting up awards in UC San Diego’s Kuali Research electronic research administration system. We review, prepare, and monitor all outgoing subawards to the external entities collaborating with our researchers on our extramurally funded research projects. We assist researchers with the submission of technical reports when required by a sponsor and submit prior approval requests to sponsors as Authorized Officials. We interpret and provide guidance on sponsor regulations and terms and conditions. Sponsoring agencies may contact OCGA when any of the required closeout reports have not been received. When OCGA receives a request for a delinquent report from a federal agency representative, OCGA follows up with the responsible individual or campus office.

Contact Information and Directions

Contact us

858-534-3330
researchadmin@ucsd.edu
Monday - Friday
8 a.m. – 4:30 p.m.

Location and Delivery Address

Office of Contract and Grant Administration
University of California, San Diego
10300 North Torrey Pines Road
Level 3 West
La Jolla, California 92037
(map)

Mailing address

Office of Contract and Grant Administration
University of California, San Diego
9500 Gilman Drive, Mail Code 0934
La Jolla, California 92093-0934

Directions

From the South via I-5:

  • Exit Genesee Avenue.
  • Turn left at the off-ramp and proceed up the hill past Science Center Drive and John J. Hopkins Drive.
  • Turn left at the third light onto North Torrey Pines Road.
  • Turn right into the first driveway with the UC San Diego sign.
  • Arrive at 10300 North Torrey Pines Road.

From the North via I-5:

  • Exit Genesee Avenue.
  • Turn right at the off-ramp and proceed up the hill past Science Center Drive and John J. Hopkins Drive.
  • Turn left at the third light onto North Torrey Pines Road.
  • Turn right into the first driveway with the UC San Diego sign.
  • Arrive at 10300 North Torrey Pines Road.

Parking

Metered Parking:There are metered parking spaces to the left as you enter the driveway.
Torrey Pines Center North Parking Structure (Lot P391): B and S Parking Spaces.

For more information, contact the Client Experience team at researchadmin@ucsd.edu.