SharePoint Online

Learn about Microsoft SharePoint, a collaborative workspace that is part of Office 365 Education.

About Microsoft SharePoint

Microsoft SharePoint provides a collaboration workspace that integrates with your other Office 365 apps and services. SharePoint is included in Office 365 Education for UC San Diego faculty and staff. Visit Microsoft to learn more about SharePoint.

Features

• SharePoint is enabled for all faculty and staff. 
  • Health Sciences faculty and staff: Visit Health Sciences IT department or call 3Help.
• SharePoint has the same Acceptable Use Guidelines as the other parts of Office 365.  Please review the One Drive Acceptable Use Guidelines; to understand the policies and security of online document storage

Before committing to SharePoint consider these items

• Will the SharePoint site be used for file sharing only?
  • If you’re only sharing files within your unit then OneDrive is a better alternative and requires less administrative work.
  • If only a small team will collaborate with documents and with each other, consider using MS Teams.
    
• Will the SharePoint site be a public facing website (CMS) similar to Blink?
  • Unfortunately Microsoft has restricted external Sharepoint sharing/anonymous access to a minimum (i.e. only documents, and documents in folders) unless the user logs in to the site. Consider contacting the CMS team to create a CMS site.
• Is your site for collaboration with external users (vendors) and/or a UC wide audience?
  • You likely have a team or project site. Fill out the form to request a site collection.
• Does a SharePoint Site Collection exist where your site can be added? Example: You work for Business and Financial Services (BFS) and need a new site for your BFS unit.
  • Contact the SharePoint administrator for the site collection and ask to have your site added.
  • If the SharePoint administrator does not think that your site fit the existing site collection, fill out the form to request a new site collection.
• Do you belong to a Unit within a Department that does not have a Sharepoint presence?
  • If so, does your department want a SharePoint presence?
    • Yes: Fill out the form to request a site collection for your Department. Your site will be a sub-site/satellite site under it.
    • No: The recommendation is that you use OneDrive or MS Teams to collaborate and share information.