SharePoint Online

Learn about Microsoft SharePoint, a collaborative workspace that is part of Office 365 Education.

About Microsoft SharePoint

Microsoft SharePoint provides a collaboration workspace that integrates with your other Office 365 apps and services. SharePoint is included in Office 365 Education for UC San Diego faculty and staff. Learn More.

Features

• SharePoint is enabled for all faculty and staff. 
  • For Health Sciences faculty and staff, please contact Health Sciences IT department.
    • Call 3Help or use this link Health Sciences Service Now
• SharePoint has the same Acceptable Use Guidelines as the other parts of Office 365.  Please review the One Drive Acceptable Use Guidelines; to understand the policies and security of online document storage

Before committing to SharePoint consider these items

• Will the SharePoint site be used for file sharing only? 
  • If you’re only sharing files within your unit then OneDrive or G-Drive are better alternatives and require less administrative work. 
  • If only a small team will collaborate with documents and with each other, consider using MS Teams. 
    
• Will the SharePoint site be a public facing website (CMS) similar to Blink? 
  • Unfortunately Microsoft has restricted external Sharepoint sharing/anonymous access to a minimum (i.e. only documents, and documents in folders) unless the user logs in to the site.  Consider contacting the CMS team to create a CMS site. 
    
• Is your site for collaboration with external users (vendors) and/or a UC wide audience? 
  • You likely have a team or project site. Fill out the form to request a site collection. 
    
• Does a SharePoint Site Collection exist where your site can be added?  Example: You work for Business and Financial Services (BFS) and need a new site for your BFS unit. 
  • Contact the SharePoint administrator for the site collection and ask to have your site added. 
  • If the SharePoint administrator does not think that your site fit the existing site collection, fill out the form to request a new site collection. 
    
• Do you belong to a Unit within a Department that does not have a Sharepoint presence? 
  • If so, does your department want a SharePoint presence? 
  • If the answer is Yes:  Fill out the form to request a site collection for your Department.  Your site will be a sub-site/satellite site under it. 
  • If the answer is No:  The recommendation is that you use OneDrive, G-Drive or MS Teams to collaborate and share information.