Incoming Students Report

Last Updated: June 26, 2025 4:37:18 PM PDT

The Incoming Students Report contains all incoming, readmit or visiting students expected to enroll for the given term. Used by colleges, departments, academic units and other student support services to prepare or contact incoming students or review historic trends.

Coming Soon!!

This report is coming soon. Check out the link below for the release schedule.

Current and Future Report Development

The Admitted Student Query is available from the Student section of Business Analytics Hub (bah.ucsd.edu) under the Admissions category.

Access

Quality Assurance and User Acceptance Testing Phase:

During QA and User Acceptance Testing (UAT), access is provisioned only to the development and testing team. While access can not yet be requested, the required trainings are all available and can be completed prior to the reports going live.

When requesting access to this report, please select the "Enrollment and Grades" reporting category in the report access request.

Please see Requesting Access to Student Reports on the Get Started page for more information.

Before access can be requested, the following UC Learning trainings are required:

FERPA - Confidentiality of Student Records and Privacy Rights
Privacy at UC San Diego (or Privacy 101)
UC San Diego Business Analytics Hub Fundamentals

Once the trainings have been completed, please allow at least 24 business hours for the data to update then submit the Student Reporting Access Request SNOW form (coming soon).

Querylink Field Mapping

QueryLink Field Names not listed in the table below were not migrated. The fields removed were carefully assessed and approved for removal by the data steward, considering factors such as data privacy, relevance, and applicability to general report usage. If any of the removed fields are needed, please submit an enhancement request and describe why the information is needed and how it will be used.

Table that maps between field names from the original Querylink reports and the field names in the new report.
Field Name*	SAH Field	Comments
Student PID - Current	Student PID
Full name - Current	Student Full Name
First Name - Current	Student First Name
Middle Name - Current	Student Middle Name
Last Name - Current	Student Last Name
Admitted Term Code - Current	Admit Term Code
Applicant Type - Current	Applicant Type
Application Status Code - Current	Application Status
Application Decision Code - Current	Application Decision Code
Applicant Decision - Current	Applicant Decision
SIR Deposit Received Date - Current	SIR Date
Student Level - Current	Student Level
Visa Code	Active Visa Type Code
College - Current	Admitted College
Major Division Code - Current	Student Primary Major Division Current	Calculation: Primary Major Division Current based on the student's level in their application, if not available then the Admitted Major.
Major Department Code - Current	Student Primary Major Department Code Current	Calculation: Primary Major Department Code Current based on the student's level in their application, if not available then the Admitted Major.
Major Code - Current	Student Primary Major Code Current	Calculation: Primary Major Code Current based on the student's level in their application, if not available then the Admitted Major.
Degree Type - Current	Student Primary Degree Type Code Current	Calculation: Degree Type Current based on the student's level in their application, if not available then the Admitted Major.
Incoming High School ID and Name	Incoming High School ID and/or Name
Incoming College ID and Name	Incoming Other School ID and/or Name
Incoming High School ID - Current	Incoming High School ID
Incoming High School - Current	Incoming High School
Incoming College ID - Current	Incoming Other School ID
Incoming College - Current	Incoming Other School
	Incoming Other School Category
Campus Email Address - Current	Campus Email Address
Permanent Address Line 1 - Current	Permanent Address Line 1
Permanent Address Line 2 - Current	Permanent Address Line 2
Permanent City - Current	Permanent Address City
Permanent State Province - Current	Permanent Address State
(Nice to have) Permanent State Province Code and Name	Permanent Address State
Permanent Postal Code - Current	Permanent Address Zip
Personal Email Address - Current	Personal Email Address
Permanent Country Code - Current	Permanent Address Country Code
Permanent Country - Current	Permanent Address Country Name
Current Address Line 1	Student Current Address Line 1
Current Address Line 2	Student Current Address Line 2
Current City	Student Current Address City
Current State Province	Student Current Address State
(Nice to have) Current State Province Code and Name	Student Current Address State
Current Postal Code	Student Current Address Zip
Current Country Code	Student Current Address Country Code
Current Country	Student Current Address Country

Release Notes & Communications

Table showing the report update dates and change summary.
Date	Release Notes & Communications
Not Yet Released	Not Yet Released