STORE Products and Services

1. How to order new water services

You can order new water services from STORE via Oracle Procurement (login required) by navigating to the "Shop By Category" dropdown menu under the Purchase Requisitions tab and selecting "Recharge - UCSD STORE Water Cooler Rental". 

1. View instructions above to access STORE water catalog.
2. Add the desired items in your cart ( coolers, water, cups etc.) by inputting the overall quantity you need within the period of performance and clicking the cart icon.

   REMINDER: Quantities chosen are based on period of performance. Water cooler rentals are invoiced on a monthly basis, and water deliveries are made on a biweekly basis. ( Note: Some off-campus locations may have 1 delivery every month) 

   • ex.  1 water cooler rental for 12 month period of performance - qty: 12
   • ex.  5 water bottles per biweekly delivery for 12 month period of performance - qty: 120
   • ex.  1 pack of cups per biweekly delivery for 12 months - qty: 12
3. Input all of the information required on the form then click OK. NOTE: You must complete a form for each item selected.
4. Submit your cart by clicking on the cart icon on the top right and selecting the "Submit" option.
5. At checkout Project/Task/Funding Source information is REQUIRED. You can find this information in the Mapped Index Lookup tool (VPN required), or confirm with your department's financial unit approver. Please ensure that you are using a current chargeable and valid Project/Task/Funding Source chartstring.

2. Check your delivery schedule.

• View the 2024 delivery calendar.
• Check which days your delivery routes fall on. The route numbers are the large numbers in each tile, 1-21.

3. For further assistance or adding additional water/supplies to an existing order, submit a case via the UC San Diego Services & Support portal.

1. Become an authorized ethanol custodian.

• Send an authorization letter to STORE through UC San Diego Services & Support 
  This letter should be on department letterhead and include:
  • The signature of the department chair.
  • The name and email of the person(s) to be authorized as the ethanol custodian(s).
  • The individual who submits the requisition for ethanol must be an authorized ethanol custodian.
• See a sample of a Letter of Authorization (PDF).

• Important: 

• • Ethanol custodians should be at least 21 years of age or older.
  • The use of ethanol in a laboratory by a minor should be supervised by someone at least 21 years of age or older.

2. Decide the type(s) of ethanol you need to buy.

STORE through Oracle Procurement (login required) provides the following pre-packaged alcohol:

3. Purchase your ethanol.

Important: To ensure the safe use and storage of Class I, II, or III gases contact the EH&S Chemical Hygiene Officer before you order material.

Note: UCSD gas vendors no longer fill customer owned cylinders (COCs). Requests to refills COCs can no longer be accommodated. However, we have partnered with our vendors to provide bundled pricing so there is no longer any recurring monthly rental costs for gas cylinders. 

For liquefied gas, please see Liquefied Gas Overview.

Additional compressed gas services: Please contact STORE to order these services:

• Relocation of cylinders
• Equipment repairs

Stock Gas

You can browse the STORE catalog via Oracle Procurement (login required) by navigating to Advanced Search, which is signified by a magnifying glass icon found under the Purchase Requisitions tab.

In Advanced Search, hover over the "Suppliers" dropdown menu and then select "UC San Diego STORE". Stock gases will be denoted in the title of each item with "GASES".

You may also use a stock gas's part number to search within the Oracle Advanced search bar. For a full list of all of STORE's stock gas part numbers, click here.  This list is available to the UCSD community by logging into Google with your AD credentials.

To add the items listed in the catalog to your cart:

1. Browse and select items needed.
2. Input the quantity needed in the box. 
3. Add the items to your cart by clicking the Add to Cart button immediately next to the quantity.
4. Submit the cart by clicking the cart symbol on the top right and selecting the "Proceed to Checkout" option.
5. You will then be redirected to Oracle to fill out and review delivery location details and Project/Task/Funding Source information. Please ensure that all Project/Task/Funding Source information is current, valid, and chargeable. Valid chartstring information is REQUIRED. You can find this information in the Mapped Index Lookup tool (VPN required), or confirm with your department's financial unit approver.
6. Once you have reviewed and confirmed all of these details are correct, click the Submit button at the top right of the screen.

Specialty Gas

• Go to the Oracle Procurement (login required) website. 
• Click on the Purchase Requisitions tab.         
• Under the Request Forms box select Specialty Gas and  Hardware (STORE).
• Fill out the Request form.
• Submit it for approval.
• At checkout Project/Task/Funding Source information is REQUIRED. You can find this information in the Mapped Index Lookup tool (VPN required), or confirm with your department's financial unit approver.

Note: You may not return specialty gas for credit, unless the vendor has made an error.

Empty Cylinder Pickups

• Log in to the UC San Diego Services & Support, Business & Finance portal.
• Create a new case by selecting Get Help, then select Submit a Ticket to Budget and Finance Support.
• There will be multiple fields in this form to fill out. To fill the form out for a gas cylinder pickup, navigate to the "More Specifically..." field, then type in and select Gas Cylinder Pickup. The preceding fields will auto-fill with the appropriate information.
• In the Subject box, please include "Gas Cylinder Pickup Request", along with the building and room number the cylinders for pickup are located in.
• In the description box, please include the following:
  
  1. Your name
  2. Building name and room number of where the cylinder is located
  3. Number of cylinders and their asset tag numbers
     1. The STORE asset tag number is the six-digit code (two letters followed by four numbers, ex. AA0000) that can be found on each individual cylinder, on the UCSD STORE barcoded sticker.
• Once you submit the case, a member of the STORE team will reply with a confirmation that your pickup has been scheduled.
• A confirmation number will also be provided.
• As a reminder, cylinders for pick up should be clearly marked as Empty or For Pickup.
• A Logistics driver will complete the pickup within the next 1-2 business days.

You can browse the STORE catalog via Oracle Procurement (login required) by navigating to Oracle Advanced Search under the Purchase Requisitions tab. In Oracle Advanced Search, select the "Suppliers" dropdown menu and then select "UC San Diego STORE". Personal Protective Equipment (PPE) will be denoted in the title of each item with "COVIDPPE". You may also search for PPE in the Oracle Advanced Search searchbar by its part number, listed in the table below.

To place an order: 

1. Search the items needed by browsing the catalog (instructions on accessing PPE catalog above).
2. Input the quantity needed in the box. 
3. Add the items to your cart by clicking the Add to Cart button immediately next to the quantity.
4. Submit the cart by clicking the cart symbol on the top right and selecting the "Proceed to Checkout" option.
5. Review the items in your cart, then click "Submit Cart".  
6. You will then be redirected to Oracle to fill out and review delivery location details and Project/Task/Funding Source information. Please ensure that all Project/Task/Funding Source information is current, valid, and chargeable. Valid chartstring information is REQUIRED. You can find this information in the Mapped Index Lookup tool (VPN required), or confirm with your department's financial unit approver.
7. Once you have reviewed and confirmed all of these details are correct, click the Submit button at the top right of the screen.

*REMINDER: order in two week increments so we can ensure that many areas across campus can take advantage of this supply. 

In order to comply with County of San Diego requirements, all researchers who want to conduct on-site activity must complete a Research & On-Site Activity form for review and approval by their department chairs and deans (or equivalent). Those who have been conducting “essential” research on-site in the “Red Phase” must submit new forms, even if they have no change in personnel. 

To Order Shipping Supplies

You can order unbranded shipping supplies from UCSD Oracle Procurement. 

You can browse the STORE catalog via Oracle Procurement (login required) by navigating to Oracle Advanced Search under the Purchase Requisitions tab. In Oracle Advanced Search, select the "Suppliers" dropdown menu and then select "UC San Diego STORE". You may use the following Supplier Part numbers to identify these shipping supplies:

• 8741: 32oz Paint Can Shipper Box (4/Case)
• 8301: Class 6.2 Small Infections Shipper Box (2/Case)
• 8302: Class 6.2 Large Infections Shipper Box (2/Case)
• 8297: Large 95kPa Biohazard Specimen Bag 10.25" x 14" (250/Case)
• 8298: Small 95kPa Biohazard Specimen Bag 6" x 9.125" (700/Case)
• 8299: Screw Top Pail - 5 Gallon, w/Red Lid (UN Rated) (Sold in Single Units)

To place an order: 

1. Add the desired items in your cart by inputting the quantity you need and clicking the Add to Cart button.
2. Submit your cart by clicking on the cart icon on the top right and selecting "Proceed to Checkout".
3. Review the items in your cart, then click "Submit Cart".  
4. You will then be redirected to Oracle to fill out and review delivery location details and Project/Task/Funding Source information. Please ensure that all Project/Task/Funding Source information is current, valid, and chargeable. Valid chartstring information is REQUIRED. You can find this information in the Mapped Index Lookup tool (VPN required), or confirm with your department's financial unit approver.
5. Once you have reviewed and confirmed all of these details are correct, click the Submit button at the top right of the screen.

To order free carrier-branded shipping supplies, visit Outbound Shipping’s page for further instructions.