Fiscal Close Updates
Below is a consolidated view of all fiscal close related updates that are released to campus. Content is subject to change. Be sure to review these pages frequently for updated guidance.

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Budget & Finance Weekly Digest subscribers will receive a limited-edition newsletter, The Fiscal Close Bulletin. Issued from May to July from financesupport@ucsd.edu, The Fiscal Close Bulletin will provide you weekly updates and guidance related to Fiscal Close.
FY2022-2023 Updates
Date | Update |
05/18/2023 |
Draft Document for Self Supporting Activities Fiscal Closing Instructions Ready for Review Until June For anyone looking to review the SSA instructions document for fiscal close, a link to review the draft is available: Link to Draft Here. Concur Reports Now Available in BAH Four reports displaying Concur data are now available from the ‘Concur’ tab within the Budget & Finance space of BAH! The four reports are:
Information about each report can be found on Blink. Stop by IPPS Office Hours every Wednesday in May from 9am-10am to talk to the report developers and get your questions answered. Resources Pertaining to Concur Deadlines June 2, EOD Deadline for Move/Relocation Expense Report for June posting
June 9, EOD Deadline for Travel Expense Reports, Travel Expense Reports associated with Foreign Wire Payments, Event Expense Reports, Non-Event Expense Reports, Gift Card Requests and Human Subject Payments for June posting. NOTE: Reports must be fully approved at the department level with a status of Pending Central Office by the above due date.
June 23, EOD Deadline for submission and final approval of P-Card Expense Reports for June posting
Important Reminders: redact any Personal Identifiable Information (PII) from Concur Requests/Expense Reports before submission. PII includes but is not limited to home addresses, personal phone numbers, medical information, bank/check/credit card account and routing numbers. |
05/11/2023 | Draft Document for Self Supporting Activities Fiscal Closing Instructions Ready for Review For anyone looking to review the SSA instructions document for fiscal close, a link to review the draft is available: Link to Draft Here. Final Local Approval Deadlines for UCPath Direct Retros/Funding Enter Freeze Below are the final local approval deadlines for UCPath Direct Retros as part of fiscal close:
The Fiscal Year End Funding Entry Freeze will be on June 23 to June 29. Do not approve any Funding Entry during this period, as it interferes with the FYE rollover processes.
Resources Pertaining to Concur Deadlines June 2, EOD Deadline for Move/Relocation Expense Report for June posting
June 9, EOD Deadline for Travel Expense Reports, Travel Expense Reports associated with Foreign Wire Payments, Event Expense Reports, Non-Event Expense Reports, Gift Card Requests and Human Subject Payments for June posting. NOTE: Reports must be fully approved at the department level with a status of Pending Central Office by the above due date.
June 23, EOD Deadline for submission and final approval of P-Card Expense Reports for June posting
Important Reminders: redact any Personal Identifiable Information (PII) from Concur Requests/Expense Reports before submission. PII includes but is not limited to home addresses, personal phone numbers, medical information, bank/check/credit card account and routing numbers. |
FY2021-2022 Updates
Date | Update |
07/25/2022 |
Happy New Year! As one fiscal year closes, another begins. Thank you for your participation and hard work during this year's Fiscal Close! We extend our sincere appreciation and gratitude to our dedicated staff and partners who have worked countless hours to manage financial operations throughout Fiscal Close. The Fiscal Close Bulletin started as a question: How can we further support our community throughout Fiscal Close? Nine weeks and nine editions later, the Fiscal Close Bulletin for FY21-22 comes to an end. We welcome you to complete a quick survey on how the Fiscal Close Bulletin went for you. The survey will close on Friday, August 12. |
07/15/2022 & 07/18/2022 |
Fiscal Close Journal Entry Instructions For this year’s fiscal close, the cutoff for departmental journal entries is the end of the day today (July 15th). Starting tomorrow (July 16th), departments must submit their journal entries through their Vice Chancellor (VC) office for entry into OFC.
We thank you for your continued support. |
06/27/2022 |
Fiscal Close Deadline to Request Transfers From the Foundation for June The deadline to submit a Foundation Request for Funds form to request a transfer of Foundation balances to Campus for FY 22 is Thursday, June 30 via Services and Support. Any forms received after the deadline will be processed for July. If a separate approval is required, please be sure to include that in your original submission. Only complete submissions will be processed for June. The Foundation Request for Funds form and criteria can be found here. |
06/27/2022 |
Corrections to Self-Supporting Activities Instructions Based on recent feedback received on the self-supporting activities instructions posted to Blink, the PDF file with the instructions has been updated. While the changes were minor in nature, please be sure to use and refer to the current version of the file posted on Blink here. |
06/06/2022 |
Update: Friendly Reminder from IPPS IPPS will accrue Concur expenses with transaction dates of June 30, 2022 or before in the GL with Project numbers. Please note the below:
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05/31/2022 |
Upcoming Departmental Action Deadline: June 3 This Friday, June 3 (end of day) is the last day to submit Travel Expense Reports Associated with foreign wire payments for June posting. Be sure to include the required documentation and final departmental approval. For more information, please refer to the How to Process a Travel Wire KBA. |
05/23/2022 |
Update: Friendly Reminder from IPPS! In preparation for Fiscal Year-End Closing, please reconcile Procurement Card, Travel & Entertainment Card and CTS card charges as soon as possible. In the upcoming weeks, through the end of June, we will send reminders to individual cardholders who have outstanding expenses.
Recommended Department Actions before June 30, 2022
IPPS will accrue Concur expenses with transaction dates of June 30, 2022 or before in the GL with Project numbers. Please note the below:
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05/16/2022 |
Friendly Reminder from IPPS! In preparation for Fiscal Year-End Closing, please reconcile Procurement Card, Travel & Entertainment Card and CTS card charges as soon as possible. In the upcoming weeks, through the end of June, we will send reminders to individual cardholders who have outstanding expenses.
Recommended Department Actions before June 30, 2022
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05/09/2022 |
Final Local Approval Deadlines for UCPath Direct Retros/Funding Entry Freeze Below are the final local approval deadlines for UCPath Direct Retros:
The Fiscal Year End Funding Entry Freeze will be on June 24 to June 30. Do not approve any Funding Entry during this period, as it may interfere with the FYE rollover processes. |
05/09/2022 |
Foundation Transfers, PPM 410-5 and PPM 410-6 Advancement Services is reviewing balances of gift funds and will ask your business unit for help to comply with the following:
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05/03/2022 |
AP Expense Accruals IPPS will be posting AP expense accruals during FYE 2022. The accrual entries will post in the GL with project numbers for all AP invoices in Oracle by the AP June ledger cutoff date of 7/8/22.
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05/03/2022 |
Submission Deadline: Interlocation Transfer of Funds Interlocation Transfer of Funds (ILTF) to other UC's must be submitted by May 15, 2022 for Fiscal Year 2022. As a reminder, there is no ILTF processing in June. Resources: |
05/03/2022 |
Close/Inactivate Travel/Event Requests If you have Concur Travel or Event Requests with projects that are closing, and all associated Expense Reports have been processed, then your Travel/Event Requests should be closed to lift the commitments. Concur users/delegates can do so by following these steps:
Note: Travel and Event Requests automatically close 120 days past the Business Travel End Date or Event Date, respectively. |
Fiscal Close Bulletin: Archive
- 07/25/22 - Fiscal Close Bulletin: FY21-22 Last Edition
- 07/18/22 - Fiscal Close Bulletin: FY21-22 8th Edition
- 07/15/22 - Fiscal Close Bulletin: FY21-22 Special Edition
- 07/11/22 - Fiscal Close Bulletin: FY21-22 7th Edition
- 06/27/22 - Fiscal Close Bulletin: FY21-22 6th Edition
- 06/13/22 - Fiscal Close Bulletin: FY21-22 5th Edition
- 06/06/22 - Fiscal Close Bulletin: FY21-22 4th Edition
- 05/23/22 - Fiscal Close Bulletin: FY21-22 3rd Edition
- 05/16/22 - Fiscal Close Bulletin: FY21-22 2nd Edition
- 05/09/22 - Fiscal Close Bulletin: FY21-22 1st Edition
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.