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Fiscal Closing: Departmental Action and Cutoff Dates

Last Updated: June 30, 2025 12:54:21 PM PDT
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Find a list of actions and cutoff dates for fiscal closing.

The dates below are deadlines established by central offices. Please check internally within your department as they may have additional requirements or altered deadlines.

Important

Dates on this page are subject to change during May and Early June of each fiscal year, and are updated as new information becomes available through the Fiscal Close Bulletin. Refer back to this page at regular intervals.

EOD = End Of Day (before 11:59 PM).
TBA = To Be Announced (date not final yet).

Additional Resources

Link to Excel version of table with tab for calendar.

Target Due date Time Due in to Helpful Links Subledger or Ledger Departmental Action
5/27/2025 End Of Day Budget & Finance Support KBA: How to Submit for an Outgoing Interlocation Transfer of Funds (ILTF) GL Last day for May interlocation transfer of funds (no June ILTF for system).
5/30/2025 End Of Day Concur KBA: How to Manage a Move Trip Concur Last day to submit Move/Relocation Expense Reports (with required documentation and final departmental approval) for June posting. Note: the taxation that is applicable for Move/relocation expenses will appear in July paychecks.
6/6/2025 End Of Day Student Financial Solutions Type in "More Specifically..." box: Legacy Invoice Creation ISIS (Non-Oracle) Last day for departments to request in Services & Support manual invoice in ISIS (non-Oracle) so that charges are reflected on June 2025 STUDENT billing statements.
6/6/2025 End Of Day Concur KBA: How to Process a Travel Wire Concur Last day to submit Travel Expense Reports Associated foreign wire payments (with required documentation and final departmental approval) for June posting.
6/6/2025 End Of Day Oracle Financials Cloud KBA: How to Submit a Requisition to Create a Tremendous Digital Team for Human Subject Digital Gift Cards Last day to submit Human Subject Digital team requisitions for processing in June (with required documentation and final departmental approval)(Requisitions over 10K will require buyer approval).
6/6/2025 End Of Day Budget & Finance Support Blink: Non-Travel Wire Requests Payables Last day to request non-travel related bank wire (including subaward wire payments).
6/6/2025 End Of Day Concur KBA: How to Submit a Travel Expense Report in Concur Concur Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting.
6/6/2025 End Of Day Concur KBA: How to Submit an Event Expense Report in Concur Concur Last day to submit Concur Events Expense Reports (with required documentation and final departmental approval) for June posting.
6/6/2025 End Of Day Concur KBA: How to Submit a Non-Event Reimbursement in Concur Concur Last day to submit Other Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting.
6/6/2025 End Of Day Concur KBA: How to Create a Gift Card Request Concur Last day to submit Concur Gift Card Requests for June posting.
6/6/2025 End Of Day Concur Blink: Expense Reimbursement for Human Subjects Concur Last day to submit Concur Human Subject Payment Requests for June posting.
6/12/2025 8:00 PM UCPath UCPath Job Aids UCPath Local approval deadline for SCTs (high-risk) is 8:00 PM.
6/13/2025 8:00 PM UCPath UCPath Job Aids UCPath Local approval deadline for direct retros is 8:00 PM.
6/13/2025 End Of Day Financial Support Request Tool (FSRT) Collab: Financial Support Request Tool Non-Oracle Deadline for Retroactive Funding Changes for Graduate Financial Support.
6/13/2025 End Of Day Financial Support Request Tool (FSRT) Collab: Financial Support Request Tool Non-Oracle Deadline for June stipends for Graduate Financial Support.
6/13/2025 End Of Day Capital Planning GL/PPM Establish or augment capital improvement projects. Required approvals for new projects or augmentations must already have been received.

Departments/units must provide complete funding information to capital planning no later than the date indicated in order to:
-Establish new FY2024-2025 projects
-Augment/substitute/return funds for existing projects within FY2024-2025
6/13/2025 End Of Day Budget & Finance Support Subledger Transaction Correction Form Payables Last day for department to submit AP invoice cost correction requests via Services & Support.
6/13/2025 End Of Day Budget & Finance Support Blink: Lift PO Commitments Procurement Last day to submit POs to be closed via Services & Support ticket.
6/13/2025 End Of Day Oracle Financials Cloud KBA: Introduction to Oracle Procurement Procurement Last day to submit requisitions to Procurement to guarentee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval).
6/16/2025 End Of Day Foundation FAQ on Use of Foundation Funds Foundation Deadline to provide Gift Fund Chart Strings for all gift revenue to Gift and Foundation Accounting.
6/17/2025 3:00 PM UCPath UCPath Job Aids UCPath Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/2025; Pay date 7/1/2025.
6/18/2025 3:00 PM UCPath UCPath Job Aids UCPath Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/21/2025; Pay date 7/2/2025.
6/18/2025 2:30 PM Ecotime Blink: Ecotime Campus Timekeeping Payroll Monthly Timekeeping entry deadline for Historical Pay Periods (RETRO), PPE 6/30/2025; Pay date 7/1/2025.
6/18/2025 2:30 PM Ecotime Blink: Ecotime Campus Timekeeping Payroll Biweekly Timekeeping entry dealine for Historical Pay Periods (2:30PM) (RETRO), PPE 6/21/2025; Pay date 7/2/2025.
6/19/2025 End Of Day UCPath UCPath Informational Only (no action by departments): Direct retros batch reflected in DOPE.
6/19/2025 End Of Day UCPath UCPath Job Aids UCPath Last day for Final Approval of Funding Entry. Do not enter or approve any new transactions from  6/20 - 6/27 because it will interfere with the UCPath year-end rollover process.
6/20/2025 8:00 AM UCPath UCPath Informational Only (no action by departments): Funding entry freeze starts at 8:00 AM, and ends on 6/27 at 12:00 PM.
6/20/2025 End Of Day Transcepta Payables Last day to submit subaward invoices in Transcepta. 
6/20/2025 End Of Day Concur KBA: How to Reconcile Transactions and Create a Procurement Card Expense Report Concur Last day for submission and final approval of P-Card Expense Reports for June posting.
6/20/2025 End Of Day Transcepta Payables Last day to submit PO Invoices for June posting.
6/20/2025 End Of Day Budget & Finance Support KBA: Payment Requests Payables Last day to submit Payment Requests for June posting - All payment types with final approval excluding Events.
6/21/2025 8:00 AM UCPath UCPath Informational Only (no action by departments): SCT batch reflected in DOPE.
6/22/2025 2:30 PM Ecotime Blink: Ecotime Campus Timekeeping Payroll Monthly Timekeeping entry deadline for current period, PPE 6/30/2025; Pay date 7/1/2025.
6/23/2025 2:30 PM Ecotime Blink: Ecotime Campus Timekeeping Payroll Biweekly Timekeeping entry deadline for PPE 6/21/2025; Pay date 7/2/2025.
6/25/2025 5:00 PM UCPath UCPath Job Aids UCPath Final local approval deadline for direct retros (BW/MO High-Risk and Non High-Risk).
6/25/2025 End of Day Oracle Financials Cloud

KBA: How to Approve Invoices and Requisitions from a Non-UCPath Email

 

KBA: How to Approve Invoices in Oracle Procurement

 Payables Last day to approve AP invoices in Oracle to be posted in June ledger and have a June payment date.
6/26/2025 8:00 PM UCPath UCPath Job Aids UCPath Local approval deadline for SCTs (high-risk) is 8:00 PM.
6/30/2025 1:30 PM Campus Central Cashier Blink: Cashiering Services: How to Make a Deposit Cash Management/Receivables The Central Cashier’s unit will be closing at 2 p.m. on June 30th for deposit processing, but all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30 p.m. Departments with cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30 p.m.
6/30/2025 End of Day Self Supporting Activities (Link to instructions) Non-Oracle SSAs to take physical inventory for June 30th.
6/30/2025 End of Day Budget & Finance Support KBA: How to Request New Chart of Account (COA) Segments GL Last day to submit New Chart of Account Segments requests for fiscal close.
6/30/2025 End of Day Oracle Financials Cloud Blink: Financial Deficit Policy GL Last day for departments to resolve financial deficits within the fiscal year per Policy 300-2 (i.e., before June 30).
6/30/2025 End of Day Health System Cashier Cash Management/Receivables UCSD Medical Center sub cashiers are requested to make their deposits on the last business day of June, June 30th (does not apply to Medical Center pharmacy and cafeteria).
6/30/2025 End of Day Self Supporting Activities (Link to instructions) GL/PPM For central offices and recharge operations, ensure account 773046 is reconciled.
6/30/2025 End Of Day Budget & Finance Support Intercampus Recharge Request Form GL Last day to submit intercampus recharge requests. Note: ICA has until July 5th to complete processing.
7/1/2025 End Of Day UCPath UCPath Informational Only (no action by departments): UCPC June payroll data burst.
7/1/2025 9:00 AM Health System Cashier Cash Management/Receivables UCSD Medical Center pharmacy and cafeteria will make their final June deposits by 9:00am on the first business day in July.
7/3/2025 8:00 PM UCPath UCPath Job Aids UCPath Final local approval deadline for SCTs (non-high-risk)
7/7/2025 End Of Day Oracle Financials Cloud Blink: Ledger Close Payables Last day for AP subledger transactions (note: Payables subledger transactions cannot be processed after this day).
7/9/2025 End of Day UCPath UCPath Information Only (no action by departments) - UCPath is processing the final SCT batch from 7/7-7/8 and expect to post them to PPM and GL on 7/9.
7/10/2025 End Of Day Oracle Financials Cloud

KBA: Creating a Billing Invoice in Project Portfolio Management (PPM)

 

KBA: How to Create an Invoice in Receivables

 Receivables Departments to submit non-student/non-patient AR invoices. Note: the effective date on the invoices must be the date when the services were provided or the goods shipped.
7/10/2025 End Of Day Budget & Finance Support KBA: How to Claim Unidentified Payments Receivables Claim payments from unapplied receipts for posting in period 12.
7/10/2025 End Of Day Self Supporting Activities (Link to instructions) Receivables Process transactions to clear balances in departmental credit card accounts and deposit clearing accounts.
7/10/2025 End Of Day Self Supporting Activities (Link to instructions) KBA: How to process a journal entry GL SSAs to process inventory journal entry with a copy of the inventory report.
7/11/2025 12:00 PM Self Supporting Activities (Link to instructions) KBA: How to Process Transactions in the Recharge Plus Application Recharge Plus App Reminder: SSAs to process recharge transactions through Recharge Plus Application or own integration.
7/11/2025 12:00 PM Self Supporting Activities (Link to instructions) KBA: How to Process Transactions in the Recharge Plus Application Recharge Plus App Reminder: SSAs to process transfer of funds to renewal & replacement reserve fund in Recharge Plus Application and provide a copy of the depreciation schedule to BFS-ICA in Services & Support.
7/11/2025 12:00 PM Self Supporting Activities (Link to instructions) KBA: How to Process Transactions in the Recharge Plus Application Recharge Plus App Reminder: SSAs to process differential income distribution in Recharge Plus Application and submit copy of differential income distribution report to BFS-ICA in Services & Support.
7/11/2025 End Of Day Self Supporting Activities (Link to instructions) Receivables Last day to clear balances in departmental credit card clearing accounts and deposit clearing accounts.
7/11/2025 End Of Day Oracle Financials Cloud KBA: How to View and Resolve PPM Cost Transfers Not Processed PPM Resolve any PPM Unprocessed Costs from Recharge Operations or approved Cost Integrations, including cost transfers submitted in OFC (Internal Note: Includes MCI files for Health as reminder).
7/11/2025 End Of Day Oracle Financials Cloud KBA: How to Initiate a Partial or Full Cost Transfer in Oracle PPM PPM All cost transfers in OFC need to be final approved by campus departments.
7/11/2025 End Of Day Self Supporting Activities (Link to instructions) KBA: How to Create a Fiscal Year End Reversing Journal Entry GL Submit and final approve work-in-process journal entry for SSAs.
7/11/2025 End Of Day Self Supporting Activities (Link to instructions) KBA: How to Create a Fiscal Year End Reversing Journal Entry GL Submit and final approve deferral of income journal entry for SSAs.
7/11/2025 End Of Day Self Supporting Activities (Link to instructions) KBA: How to Create a Fiscal Year End Reversing Journal Entry GL Submit and final approve prepaid expense accrual journal entry for SSAs.
7/11/2025 End Of Day Oracle Financials Cloud Blink: Ledger Close Receivables, PPM & Fixed Assets Last day for subledger transactions to be processed by departments.
7/14/2025 12:00 PM Oracle Financials Cloud Blink: Ledger Close Receivables, PPM & Fixed Assets Information Only (no action by departments) - Period 12 subledgers closed.
7/17/2025 End Of Day Oracle System Blink: Ledger Close GL Last day for departments to submit and approve all journal entries.
7/24/2025 End Of Day Oracle System Blink: Ledger Close GL Last day for VC Central Offices to submit and approve journal entries.
8/1/2025 End Of Day Oracle System Blink: Ledger Close GL Information Only (no action by departments): Last day for Campus Central Offices and Health System to submit and approve journal entries.
8/4/2025 3:00 PM Oracle System Blink: Ledger Close GL Information Only (no action by departments): Close period 12 general ledger.

 

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.