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Fiscal Closing 2020–2021: Departmental Action and Cutoff Dates

Find a list of actions and cutoff dates for fiscal closing.

Dates on this page are subject to change during May of each fiscal year, and are updated as new information becomes available. Refer back to this page at regular intervals.  EOD = end of day

Monthly Timekeeping entry dealine for prior periods (RETRO), PPE 6/30/2021; Pay date 07/01/21​Biweekly Timekeeping entry dealine for prior periods (RETRO), PPE 6/26/2021; Pay date 07/07/2021​Last day to request draw downs from the Foundation​Non-student/non-patient AR invoices must be in; Note: the effective date on the invoices must be the date when the services were provided or the goods shipped.​


Additional Resources

 

Due date & time Due in to Helpful links Subledger Departmental action

May 7 10:30 am

Student Support Type in "More Specifically..." box: Other Student Billing Support

ISIS (non Oracle)

Departments requiring AR charges reflected on June STUDENT billing statements

May 14 (EOD)

Budget & Finance Support Interlocation Transfer of Funds Submissions/Inquiries

GL/PPM

May ILTF Requests (no June ILTS for system)

June 1

UC Path

 

KBA: Resources for Salary Cost Transfers/Direct Retros in UCPath

UCPath

High Risk (Will route to OPAFS) Biweekly Direct Retro deadline for posting in June 2021

June 4 (EOD)

Budget & Finance Support

Intercampus Recharge

GL/PPM

Intercampus recharges

June 8

UC Path

KBA: Resources for Salary Cost Transfers/Direct Retros in UCPath

UC Path

High Risk (Will route to OPAFS) Monthly Direct Retro deadline for posting in June 2021

June 10 (EOD)

IPPS (Disbursements)

Wire Transfers (non-travel)

Payables

Last Day to Request non-travel related bank wire

June 10 (EOD)

Concur

KBA: Travel Wires

Payables

Last day to submit Travel Expense Reports Associated foreign wire payments (with required documentation and final departmental approval) for June posting

June 10 (EOD)

Concur

Concur.ucsd.edu

Payables

Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting

June 10 (EOD)

Concur Concur.ucsd.edu Payables Last day to submit Concur Events and Other Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting

June 10 (EOD)

Concur

Concur.ucsd.edu

Payables

Last day to submit Concur Gift Card Requests for June posting

June 10 (EOD)

Concur

Concur.ucsd.edu

Payables

Last day to submit Concur Human Subject Payment Requests for June posting

June 14 5:59am

UC Path

KBA: Resources for Salary Cost Transfers/Direct Retros in UCPath

 UCPath

(NON high risk) Biweekly Direct Retro FINAL local approval deadline for posting in June 2021

June 14 (EOD)

Oracle Procurement

Oracle Procurement

Procurement

Last day to submit orders to Procurement to guarantee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval)

June 15 (EOD)

Budget & Finance Support

 KBA: Cost Transfer Guide

Payables, PPM, GL

Cost Transfer Requests

June 15 2:30pm

UC Path

Ecotime

UC Path

Monthly Timekeeping entry dealine for prior periods (RETRO), PPE 6/30/2021; Pay date 07/01/21

June 18 3:00pm

UC Path UC Path Job Aids UC Path Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/21; Pay date 7/01/21
June 21 2:30pm UC Path Ecotime UC Path Monthly Timekeeping entry deadline for current period, PPE 6/30/2021; Pay date 07/01/21
June 22 (EOD) Capital Planning GL/PPM Establish or augment capital improvement projects. Required approvals for new projects or augmentations must already have been received.Departments/ units must provide complete funding information to capital planning no later than the date indicated in order to: Establish new FY 2019-2020 projects or Augment/substitute/ return funds for existing projects, within FY 2019- 2020
Note: Capital improvement projects are represented by organization numbers 96xxxx.
June 23 5:59am UC Path KBA: Resources for Salary Cost Transfers/Direct Retros in UCPath UC Path (NON High Risk) Monthly Direct Retro FINAL local approval deadline for posting in June 2021
June 23 2:30pm UC Path Ecotime UCPath Biweekly Timekeeping entry dealine for prior periods (RETRO), PPE 6/26/2021; Pay date 07/07/2021
June 23 (EOD) Budget & Finance Support IPPS D&T KBA: How to Correct a Paid Supplier Invoice Payables Last day to submit use tax adjustment
June 23 (EOD) Concur Procurement Card Expense Process Payables Last day for Final Approval and Submission of PCard Expense Reports for June posting
June 23 (EOD) Payment Compass Oracle Supplier Invoices Payables Last day to submit PO Invoices for June posting
June 23 (EOD) Budget & Finance Support IPPS D&T

Payment Request

Payables Last day to submit payment requests for June posting - All payment types with final approval excluding Events
June 23 (EOD) UC Path UC Path Transactors UC Path Last day for Final Approval of Funding Entry. Do not enter or approve any new transactions from 6/24-6/30/2021 because it will interfere with the fiscal year-end rollover processes.
June 24 3:00pm UC Path UC Path Job Aids UC Path Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/26/21; Pay date 07/07/2021
June 28 2:30pm UC Path Ecotime UC Path Biweekly Timekeeping entry deadline for current period, PPE 6/26/2021; Pay date 07/07/2021
June 30 1:30pm Central Cashier Cash Mgmt/Receivables Central Cashier closes at 2pm on June 30, however all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30 p.m. Departments with cash receipts (i.e., cash or checks on hand) must deposit them with Central Cashier by 1:30 p.m.
June 28 / July 1 Med Ctr Cashier Cash Mgmt/Receivables UCSD Medical Center sub cashiers are requested to make their deposits on June 28, the last business day of June. The UCSD Medical Center pharmacy and cafeteria are exempt from this provision and will make their final June deposits by 9am on July 1, the first business day in July.
July 2 (EOD) Budget & Finance Support Oracle MCI File Submissions PPM Recharges via Services and Support: For activities having significant work-in-progress, recharges for work completed through June 30 should be included.
July 7 (EOD) Foundation Foundation and Gift Forms GL Last day to request draw downs from the Foundation
July 7 (EOD) ARCO AR Billing Other Receivables/PPM Non-student/non-patient AR invoices must be in Oracle Note: the effective date on the invoices must be the date when the services were provided or the goods shipped.
July 8 (EOD) Oracle KBA: Cost Transfer Guide PPM Self-service cost transfer in OFC PPM with final approval by EOD 7/8
July 8 (EOD) Oracle PPM Recharges via API or Application : For activities having significant work-in-progress, recharges for work completed through June 30 should be included.- Unprocessed Errors must be resolved this day
July 8 (EOD) Oracle PPM Recharges using RMP App or API- Last day to upload AND RESOLVE ALL ERRORS
July 8 (EOD) Payroll GL / PPM UCPC June payroll data burst
July 8 * (EOD) Self-Supporting Activities Fiscal Closing Special Items Instructions Receivables, PPM, Payables, GL Self-Supporting Activities (note: *subledgers transactions cannot be posted after 7/8/21).
July 9 (EOD) Oracle Salary Cost Transfers PPM Dept deadline to transfer JUNE PAYROLL COSTS POSTED TO DEFAULT PROJECTS from Default project in oracle with final approval by EOD 7/9
July 16 (EOD) Oracle How to process a journal entry GL Department's last day to submit GL Journal Entry (reminder subledgers close 7/8/21), with final work flow approvals
July 23 (EOD) Oracle How to process a journal entry GL VC offices last day to submit exception GL Journal Entry (reminder subledgers close 7/8/21), with final work flow approvals
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal