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Fiscal Closing 2021–2022: Departmental Action and Cutoff Dates

Find a list of actions and cutoff dates for fiscal closing.

The dates below are deadlines established by central offices. Please check internally within your department as they may have additional requirements or altered deadlines.

Dates on this page are subject to change during May of each fiscal year, and are updated as new information becomes available. Refer back to this page at regular intervals. EOD = end of day

Additional Resources


Due Date & Time Due in to Helpful Links Subledger Departmental Action
May 15 (EOD) Budget & Finance Support KBA: How to Process Interlocation Transfer of Funds GL May ILTF Requests (no June ILTS for system)
May 23 (EOD) Student Financial Solutions Type in "More Specifically..." box: Other Student Billing Support ISIS (Non-Oracle) Departments requiring AR charges reflected on June STUDENT billing statements
June 3 (EOD) Concur KBA: Travel Wires Payables Last day to submit Travel Expense Reports Associated foreign wire payments (with required documentation and final departmental approval) for June posting
June 10 (EOD) Concur Concur.ucsd.edu Payables Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting
June 10 (EOD) Concur Concur.ucsd.edu Payables Last day to submit Concur Events and Other Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting
June 10 (EOD) Concur Concur.ucsd.edu Payables Last day to submit Concur Gift Card Requests for June posting
June 10 (EOD) Concur Concur.ucsd.edu Payables Last day to submit Concur Human Subject Payment Requests for June posting
June 10 (EOD) Budget & Finance Support Non-Travel Wire Requests Payables Last day to submit non-travel wire requests
June 10 (EOD) Capital Planning GL/PPM

Establish or augment capital improvement projects. Required approvals for new projects or augmentations must already have been received.

Departments/units must provide complete funding information to capital planning no later than the date indicated in order to:

  • Establish new FY 2021-2022 projects
  • Augment/substitute/ return funds for existing projects, within FY 2021-2022
June 15 (EOD) UCPath UCPath Job Aids UCPath

Last day to approve High Risk Biweekly Direct Retro at the department level for posting in June 2022

(These are very important, if departments are performing corrections associated with Payroll on Project “Zero”/No project/Project “0000000”)

June 15 (EOD) Budget & Finance Support Intercampus Recharge GL / PPM Last day for submission of intercampus recharges and IRR (allows for time for other campus to process)
June 15 (EOD) UCPath UCPath Job Aids UCPath

Last day to approve High Risk Monthly Direct Retro at the department level for posting in June 2022

(These are very important, if departments are performing corrections associated with Payroll on Project “Zero”/No project/Project “0000000”)

June 15 (EOD) Kuali Research Kuali Portal Kuali Research Last day to approve Other UC Intercampus/Subaward Invoices in Kuali Research Subaward system
June 15, 2:30pm Ecotime Ecotime Payroll Monthly Timekeeping entry dealine for prior periods (RETRO), PPE 6/30/2022; Pay date 07/01/2022
June 17 (EOD) Budget & Finance Support AP invoice Non Salary Cost Transfer Request Payables Last day for department to submit AP invoice non-salary cost transfer requests
June 17 (EOD) Oracle System Oracle Procurement Procurement Last day to submit orders to Procurement to guarentee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval)
June 17, 2:30pm UCPath UCPath Job Aids UCPath Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/2022; Pay date 7/01/2022
June 21, 2:30pm Ecotime Ecotime Payroll Monthly Timekeeping entry deadline for current period, PPE 6/30/2022; Pay date 07/01/2022
June 22, 2:30pm Ecotime Ecotime Payroll Biweekly Timekeeping entry dealine for prior periods (RETRO), PPE 6/25/2022; Pay date 07/06/2022
June 23 (EOD) UCPath UCPath Transactors UCPath

Last day for Final Approval of Funding Entry.

Do not enter or approver any new transactions from 6/24-6/30/2022 because it will interfere with the UCPath year-end rollover process.

June 23, 2:30pm UCPath UCPath Job Aids UCPath Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/25/2022; Pay date 07/06/2022
June 24 (EOD) Budget & Finance Support KBA: How to Correct a Paid Supplier Invoice Payables Last day to submit use tax adjustment with Services and Support ticket
June 24 (EOD) Concur Procurement Card Expense Process Payables Last day for final submission and approval of P-Card Expense Reports for June posting
June 24 (EOD) Payment Compass Payment Compass Payables Last day to submit PO Invoices for June posting
June 24 (EOD) Budget & Finance Support Payment Request Payables Last day to submit Payment Requests for June posting - All payment types with final approval excluding Events
June 27, 2:30pm Ecotime Ecotime Payroll Biweekly Timekeeping entry deadline for current period, PPE 6/25/2022; Pay date 07/06/2022
June 30 (EOD) Budget & Finance Support Foundation Requests for Funds Foundation Last day to request transfers from the Foundation to Campus ledger for Foundation gift funds
June 30, 1:30pm Central Cashier Cash Management/Receivables

The Central Cashier’s unit will be closing at 2:00pm on June 30th for end of the year procesing, but all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30pm.

Departments that have cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30pm.

June 30 (EOD) SSA Self Supporting Activities SSAs to take physical inventory
June 30 (EOD) Budget & Finance Support KBA: How to Request New Chart of Account (COA) Segments GL Last day to submit New Chart of Account Segments request for FY22
June 30 (EOD) Oracle System GL / PPM Departments to identify real deficits and clean up fund alignment (see Financial Deficit Policy in Blink)
July 1, 9:00am Med Cnt Cashier Cash Management/Receivables

UCSD Medical Center sub cashiers are requested to make their deposits on the last business day of June, June 30th.

The UCSD Medical Center pharmacy and cafeteria are exempt from this provision and will make their final June deposits by 9:00am on the first business day in July, July 1st.

July 5 (EOD) SSA Self Supporting Activities SSAs to provide depreciation schedule to BFS-ICA
July 5 (EOD) SSA KBA: How To Process A Journal Entry Self Supporting Activities SSAs to provide copy of differential income distribution report attached in the GL journal entry
July 5 (EOD) SSA KBA: How To Process A Journal Entry Self Supporting Activities SSAs to submit inventory with a copy of the GL journal entry
July 5, 5:59am UCPath UCPath Job Aids UCPath

Biweekly Direct Retro FINAL local approval deadline for posting in June 2022- NON high risk

(These are very important, if departments are performing corrections associated with Payroll on Project “Zero”/No project/Project “0000000”)

July 5, 5:59am UCPath UCPath Job Aids UCPath

Monthly Direct Retro FINAL local approval deadline for posting in June 2022 - NON High risk

(These are very important, if departments are performing corrections associated with Payroll on Project “Zero”/No project/Project “0000000”)

July 6 (EOD) Oracle System Self Supporting Activities

Recharge Operations: For activities having significant work-in-progress, recharges for work completed through June 30 should be included.

PPM Unprocessed Errors must be resolved this day

July 6 (EOD) FinOps-AR/PPM SD

KBA: How to Claim Unidentified Payments


KBA: How to Fill Out a Merchant Receipt Template


KBA: Creating a Billing Invoice in PPM


KBA: Creating an Invoice in Receivables

Receivables/PPM Non-student/non-patient AR invoices must be in; Note: the effective date on the invoices must be the date when the services were provided or the goods shipped.
July 6 (EOD) FinOps-AR KBA: How to Claim Unidentified Payments Receivables Claim payments from unapplied receipts for posting in June 2022.
July 6 (EOD) SSA Self Supporting Activities Ensure departmental credit card accounts are zero or debit balance, and ensure there are no credit balance in credit card accounts
July 6 (EOD) UCPath GL / PPM UCPC June payroll data burst
July 6 (EOD) Oracle System KBA: How to Initiate a Partial or Full Cost Transfer in Oracle PPM PPM All cost transfers in oracle need to final approved by EOD 7/6
July 6 (EOD) SSA Self Supporting Activities Submission of transactions interfacing through Recharge Applications
July 6 (EOD) Oracle System PPM PPM Unprocessed Costs from Recharge Operations or approved Cost Integrations: Deadline to resolve any unprocessed costs
July 8 (EOD) SSA Self Supporting Activities Ensure departmental accounts are zero balance in deposit clearing accounts
July 8 (EOD) SSA Receivables, PPM, AP and GL Self Supporting Activities (note: *subledgers transactions cannot be posted after 7/8/22)
July 8 (EOD) Receivables, PPM, AP and GL Last day for select departments with approved MCI+journal processing exception to be submitted
July 11 (EOD) UCPath GL / PPM 2nd interval for direct retros to post to GL
July 15 (EOD) SSA KBA: How To Process A Journal Entry Self Supporting Activities Submit work-in-process jobs attached in GL journal entry
July 15 (EOD) SSA KBA: How To Process A Journal Entry Self Supporting Activities Submit prepaid expense report attached in GL journal entry
July 15 (EOD) Oracle System KBA: How To Process A Journal Entry GL Last day for departments to submit Journal Entries
July 22 (EOD) Oracle System KBA: How To Process A Journal Entry GL Last day for VC Central Offices to submit Journal Entries

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.