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How Departments Buy From Surplus Sales

Learn how departments buy property from UCSD Surplus Sales.

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1. See the Surplus Sales website for available items.

  • Visit UCSD Surplus Sales online to view available items:
    • Divided by category
    • Listed alphabetically by description
  • Important information:
    • You must have an index to purchase items for your department.
    • You may not use a federally funded index to purchase surplus items.
    • Department buyers do not use the bid process (which is used by the public).
    • Fixed prices are established depending on property age, condition, and depreciation.
    • Surplus Sales items cannot be purchased online through the website.

Note: If an item on the Surplus Sales website interests you, write down its lot number, so you can easily find the item when you go to the Surplus Sales facility.

2. Visit the Surplus Sales facility and view the surplus items you wish to purchase.

  • For detailed directions and a map, see Surplus Sales Location and Directions.
  • All surplus items are tagged with lot numbers for easy identification. View the items at the Surplus Sales facility:
    • Monday – Friday,  8 a.m. – 4:30 p.m.

Note: All surplus items are used, not new, and sold "as is, where is" with no warranty. All sales are final.

3. Purchase your items with your department's index.

  • Give your department's index to the Surplus Sales staff and receive a receipt with a transaction number for the items you purchase.
  • Keep the receipt for your records and to check the charges to your index.

4. Remove the items you purchase.

  • Arrange to pick up your items at the Surplus Sales facility:
    • Monday – Friday,  8 a.m. – 4:30 p.m.
    • Schedule an appointment through ASK (login required)
  • Delivery is available at an additional cost. The charge is based on:
    • Size of each item
    • Number of items delivered
    • Where the items are delivered

    Typical delivery days include:

    • Campus: Thursday mornings
    • Hillcrest: Friday mornings

    To arrange for delivery, contact us through ASK (login required).

Note: All items must be removed within 7 days of purchase.

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Notice: UC San Diego employees may buy items from Surplus Sales for personal use. Exceptions: 1) UC San Diego employees who determined the property was excess and requested that it be transferred to Surplus Sales, or near relatives of those employees, may not purchase the item excessed. 2) Employees that report to or near relatives of the UC San Diego Equipment Administrator (Jamie Wheat) and Surplus Administrator (Steve Van Duine) may not purchase any items. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.