Controlled Substances Program
December 6, 2013 1:29:58 PM PST
Learn about UC San Diego's Controlled Substances Program.
Controlled substances are drugs or chemicals whose manufacture, possession, and use are regulated by the government.
UC San Diego currently holds a federal Drug Enforcement Administration (DEA) registration governing the use of controlled substances for research, veterinary, and teaching purposes.
UCSD's Controlled Substances Program (PDF) describes institutional, principal investigator, Department Chair, and authorized personnel responsibilities and procedures.
The CS Program is administered by the CS Program Manager in Environment, Health & Safety (EH&S).
Principal investigators (PIs) must obtain a CSUA to possess and use CS for any of these purposes:
- Veterinary care
- Clinical trial (only if your facility is located off campus)
Note: Clinical trials performed on campus through the pharmacy do not require a CSUA.
Find out if you need a CSUA: see Determining if a Chemical is a Controlled Substance.
Additional authorizations and registrations from the CS Program Manager may be required for certain project-specific substances, locations, or purposes not covered by the university's standard DEA registration.
CSUA online application
The Controlled Substance Use Authorization (CSUA) online application provides a central and secure resource for the essential business processes and internal controls of UC San Diego's Controlled Substance Program, from application and authorization to inventory and personnel management.
Read CSUA Application to learn how to:
Learn more about the CS Program:
- CSUA: PIs are responsible at all times for maintaining a current CSUA, accurate online inventory and on-site Log Book, and supervising their CS facility and authorized personnel in compliance with UCSD's Controlled Substances Program.
- Secure storage and inventory: The PI will provide EH&S approved, secure storage and ensure restricted access and key control. CS Usage Log Sheets and Log Books must be kept in the approved controlled substances storage area.
- Training: PIs and lab contacts working with CS are required to complete the Controlled Substances Training eCourse on UC Learning Center, with refresher training required every 4 years.
- Sabbatical: A CSUA may remain active during a PI's sabbatical leave when an acting PI is named in writing and approved by the Department Chair and CS Program Manager. Alternatively, the Department Chair may serve as the acting PI.
Authorized personnel are individuals designated by the PI to access and work with controlled substances under a specific CSUA.
Final approval of authorized personnel rests with the CS Program Manager, following verification of DEA-required information applicants provide on the Personnel Screening Data Sheet.
- Authorized personnel responsibilities:
- Use CS exclusively for the purpose stated in CSUA.
- Maintain a secure storage location for CS at all times.
- Return CS to the secure storage location when not in use.
- Record dispensation of any CS in the Log Sheet.
- Properly dispose of CS.
- Report CS inventory discrepancies, suspected misuse, or theft to the CS Program Manager, (858) 534-1362, immediately.
- Training: Authorized personnel working with CS are required to complete the Controlled Substances Training eCourse on UC Learning Center, with refresher training required every 4 years.
- Department Chairs must notify EH&S when:
- A new PI is expected to arrive on campus in possession of CS
- A principal investigator with CS authorization dies or intends to terminate employment
- CSUA applications: Department Chairs review and approve or reject CSUA applications for their department. Department Chairs cannot authorize their own CSUA.
- Inventory and Log Sheets: Department Chairs are responsible for ensuring that a current inventory of all CS under his/her purview is maintained by the PI on CS Log Sheet in an on-site Log Book available for periodic audit by EH&S and/or the DEA.
Final approval of all CSUA applicants and authorized personnel rests with the CS Program Manager, following verification of DEA-required information applicants provide on the Personnel Screening Data Sheet.
- PSDS forms for PIs and Applicants are available on the EH&S Forms page in the Controlled Substances section.
All applicants must answer questions concerning:
- Felony convictions in connection with controlled substances
- Surrendering previous registrations or having registration revoked, suspended, or denied
- Any use of narcotics, amphetamines, or barbiturates other than those prescribed to the applicant by a physician
PIs, lab contacts, and authorized personnel who require access to controlled substances are required to complete the Controlled Substances Training eCourse on UC Learning Center, with refresher training required every 4 years. (UC BUS-50 Controlled Substances)
How to get the training:
Note: To dispose of pharmaceuticals that are not CS, see Pharmaceuticals Disposal.
UC San Diego
University of California
- UC BUS-50, UC Controlled Substances Policy (PDF)