Controlled Substance Use Application

Apply well in advance of your intended project to allow time to obtain CSUA approval and order CS products. A separate CSUA is required for each location where CS will be used.

Step 1: First-time applicants

First-time applicants must be entered in EH&S' database to enable certain research safety authorizations and access EH&S online applications.

• Use the PI Information form to be entered into the EH&S database or to report information changes.

If you've already submitted a PI Information form, acknowledged by EH&S, proceed to Step 2.

Step 2: Apply for a CSUA

1. Go to My Research Safety.
2. Click the Authorizations tab and select Controlled Substance Use Authorization to open the CSU Web application.
3. In the CSU application, select the My CSUA tab. Select Apply for CSUA to initiate a new application.
4. Use the Help tab for detailed instructions.

Note: Only PIs may submit a completed CSUA application.

Step 3: Expect a storage review meeting

After your CSUA application has been submitted, the CS Program manager will schedule a site visit to verify your storage facility meets security requirements.

• Read about CS storage requirements.

Step 4: Attend training

PIs, lab contacts, and authorized personnel working with CS are strongly encouraged to attend Controlled Substances Training through Enrollment Central.

Read these articles to learn more about the CS Program:

• Controlled Substances Program
• FAQ

Authorized personnel are individuals assigned by the PI to access and work with controlled substances under a particular CSUA. Manage your authorized personnel with the CSU Web application:

• Go to My Research Safety.
• Click the Authorizations tab and select Controlled Substance Use Authorization to open the CSU Web application.
• In the CSU application, select the My CSUA tab to identify authorized personnel. The PI can:
  • Assign Storage/ Key Code or Authorized Recipient privileges to specific authorized personnel
  • Include individuals as authorized personnel on multiple CSUAs

A Personnel Screening Data Sheet (PSDS) must be submitted to EH&S by the PI or lab contact before an individual can be approved for authorized personnel responsibilities. Digital file formats (PDF, for example) can be uploaded into the CSU application.

Amendments, renewal, and deactivating a CSUA are accomplished in the CSU Web application:

• Go to My Research Safety.
• Click the Authorizations tab and select Controlled Substance Use Authorization to open the CSU Web application.
• In the CSU application, select the My CSUA tab to enter your CSUA amendments, renewals, or deactivate request.

Note: For security purposes, only the PI can renew the CSUA. Renew your authorization annually when you receive a notification request from the CS Program manager.

Deactivate a CSUA when you no longer need authorization to possess, purchase, or store CS for research purposes at UCSD.