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How to Report Trade-in Inventorial Equipment

Follow the steps on this page if UC has title to a piece of inventorial equipment in your department and you would like to use the equipment as a trade-in when you purchase new equipment.

Inventorial equipment

CAMS (Campus Asset Management System) and through UCSD's financial system. For more information on inventorial equipment, see Equipment Management Basics.

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1. Determine who has title to the inventorial equipment.

  • Check the tags on the inventorial equipment if possible.
    1. If you see two equipment tags (UCID and government) the equipment may NOT be used as a trade-in. Contact Equipment Management at (858) 534-2847 for instructions on how to proceed.
    2. If you see only one tag (UCID) go to step 2.
      or
  • Check CAMS.
    1. If CAMS has an F in the Title Indicator section, the equipment belongs to the federal government and may NOT be used as a trade-in. Contact Equipment Management at (858) 534-2847 for instructions on how to proceed.
    2. If CAMS has a U in the Title Indicator field, the equipment belongs to the University. Go to step 2.

2. Create a requisition in Marketplace for the new equipment you want to purchase.

  • Access Marketplace to create your requisition
  • Include the UCID number of the equipment you are trading in (this can be added at the line level during checkout).
  • Include the dollar value of the trade-in allowance in the description of the item when completing the iRequest.

3. Process disposal in CAMS.

4. Arrange for the trade-in equipment to be picked up or shipped.

  • Arrange with the vendor for pickup
    or
  • Contact Shipping and Receiving at (858) 534-7467 to arrange to have the equipment shipped to the vendor.

5. Confirm that the equipment has been removed from your inventory.

  • Check CAMS to see that the equipment's record has been removed from your inventory.

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