Identification Tags and UCID Numbers for Inventorial Equipment

Find out about the different tags used to identify inventorial equipment. Learn how to request duplicate equipment tags, how to apply the tags, and what to do with the Asset Locator form.

UCSD has two types of equipment

1. Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
2. Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.

Both types of equipment include items owned by or in the custody of UCSD that:

• Are non-expendable
• Stand alone
• Have a normal useful life of one year
• Qualify as tangible personal property (can be appraised for value)

For details on inventorial and non-inventorial equipment, see Equipment Management Basics.

UCID tag

All inventorial equipment at UCSD, no matter who has title to it, has an identification tag affixed to it. Printed on the tag is a barcode, a brief description of the equipment, and the equipment's UCID number.

UCID number

The UCID number is a nine-digit number that, when broken down, identifies the following:

• First pair of digits indicates the calendar year the equipment was acquired.
• Second pair of digits identifies the campus that originally acquired the equipment.
• Last five digits designate the sequential placement of the equipment in EAMS.

Government tag

If the government has title to the inventorial equipment, the equipment will also have a government tag. This tag looks the same as the UCID tag, but has "GOVT PROPERTY" printed in place of the equipment description.

How to get tags

• If you are purchasing inventorial equipment through the High Value Purchase Order process, the buyer assigns the UCID number to the equipment when after placing the order. Equipment Management is notified via EAMS and issues tags automatically to your department.
• If you purchase inventorial equipment through STORE or UCSD Bookstore, Equipment Management is notified automatically. The information is entered into EAMS, a UCID number is assigned to the equipment, and tags are issued to your department.
• If you acquire the inventorial equipment via loan or transfer, you must complete an EIMR (PDF). Follow the instructions on How to Handle Equipment Acquired as a Loan or How to Handle Equipment Acquired as a Transfer.

What to do with the tags

When Equipment Management mails you the tags stapled to an Asset Locator Report, you must:

• Verify that the information on the Asset Locator is correct. Note any changes directly on the report. Return the report to Equipment Management, Mail Code 0953.
• Affix the tags to the front surface of the equipment so they can easily be seen.

If you need to request duplicate tags, contact Equipment Management, (858) 534-2847, or Steve Ste. Marie, (858) 534-4638.

Finance

Inventorial Equipment

• Equipment Management Basics
• Equipment Asset Management System (EAMS)
• Ways to Acquire
• How to Add Accessories
• How to Do an Inventory
• Disposal Methods
• Agency Web Sites
• Tags and UCID Numbers