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How to Transfer Inventorial Equipment

Follow the steps on this page to transfer that equipment to another department or campus. If UCSD has title to inventorial equipment, you may transfer that equipment to another department or campus.

Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through CAMS (Campus Asset Management System) and through UCSD's financial system.

In the right place? If you are receiving inventorial equipment that is being transferred by another department or campus, see How to Handle Equipment Acquired as a Transfer.

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1. Determine who has title to the inventorial equipment.

  • Check the ID tags on the equipment if possible.
    1. If you see 2 tags (UCID and government), the equipment may not be transferred. Contact Equipment Management, (858) 534-6163, for instructions on how to proceed.
    2. If you see only 1 tag (UCID), go to step 2.
      or
  • Check CAMS.
    1. If CAMS has an F in the Title Indicator section, the equipment belongs to the federal government and may not be transferred. Contact Equipment Management, (858) 534-2847, for instructions on how to proceed.
    2. If CAMS has a U in the Title Indicator field, the equipment belongs to the University. Go to step 2.

2. Complete the EIMR.

  • Check the TRANSFER box in the Transaction Type section of the EIMR (PDF).
  • Complete the FROM and TO sections, and the Equipment Identification Section.

3. Obtain signatures of the accepting party on the EIMR.

  • Send the original EIMR to the accepting party.
  • Instruct the accepting party to sign the EIMR and forward it to Equipment Management, Mail Code 0953, or via U.S. mail to: UCSD Equipment Management, 9500 Gilman Drive – 0953, La Jolla, CA 92093-0953.

4. Determine how the equipment will be shipped.

  • Contact the accepting department or campus to determine how to ship the equipment.
  • Once determined, contact UCSD Shipping and Receiving at (858) 534-7467.

5. Confirm that the equipment has been removed from your inventory.

  • Check CAMS to see that the equipment's record has been removed from your inventory.

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