Faculty and Staff

How to Send Inventorial Equipment to Surplus Sales

Last updated September 24, 2009 12:15:02 PM PDT
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Follow the steps on this page to send inventorial equipment to Surplus Sales. If UCSD has title to a piece of inventorial equipment in your department that you have no further use for, you may send it to Surplus Sales.

UCSD has two types of equipment:

  1. Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
  2. Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.

In the right place? If your property does not qualify as inventorial equipment, follow the directions on How to Send Non-Inventorial Property to Surplus Sales.

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1. Determine if the inventorial equipment is excess (if your department has no further use for the equipment).

  • Check with the principal investigator who has custody of the equipment.
  • If the equipment is not excess, go to alternative Ways to Dispose of Equipment.
  • If the equipment is excess, go to to step 2.

2. Determine who has title to the equipment.

  • Check the ID tags on the equipment if possible.
    1. If you see 2 equipment tags (UCID and government), the equipment may not be sent to Surplus Sales. Contact Equipment Management at (858) 534-2847 for instructions on how to proceed.
    2. If you see only 1 tag (UCID), go to step 3.
      or
    3. Check EAMS.
      1. If EAMS has an F in the Title Indicator section, the equipment belongs to the federal government and may not be sent to Surplus Sales. Contact Equipment Management at (858) 534-2847 for instructions on how to proceed.
      2. If EAMS has a U in the Title Indicator field, the equipment belongs to the University. Go to step 3.

3. Verify that the equipment is free of contamination.

4. Complete the EIMR.

  • Complete the EIMR in EAMS, and the EIMR will be forwarded electronically to Surplus Sales. or
  • Download and complete the EIMR (PDF) on paper, forward to Surplus Sales via fax (858) 578-9344, and send the original to Surplus Sales, Mail Code 0046.

If you are unsure how to complete the printed form, see How to Complete a Printed EIMR for Equipment for Surplus Sales.

5. Surplus Sales will contact you regarding the acceptance of your equipment.

  • If Surplus Sales accepts your equipment, check EAMS to see that the equipment's record has been removed from your inventory.
  • If Surplus Sales rejects your equipment, check alternative Ways to Dispose of Equipment.

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Contact Equipment Management, (858) 534-2847, or Steve Ste. Marie, (858) 534-4638.