What Property Administrators Need to Know About Inventorial Equipment

If you are a property administrator for your department, you can use this page to gain knowledgeand skills to fulfill your job duties.

UCSD has two types of equipment

1. Inventorial equipment has an acquisition cost $5,000 or more and must be tracked as property through EAMS (Equipment Asset Management System) and through UCSD’s financial system.
2. Non-inventorial equipment has an acquisition cost of $1,500-$4,999 and must be tracked only through the financial system, not through EAMS.

For more information on inventorial equipment, see Equipment Management Basics.

Essential knowledge

• Equipment Management Basics
• EAMS Overview
• Ways to Acquire Equipment
• Ways to Dispose of Equipment
• Equipment Account Codes
• Equipment Policies

How to acquire inventorial equipment

• Fabrications
• Equipment as a Gift
• Equipment as a Loan
• Equipment as a Transfer
• Recharge Equipment

How to manage inventorial equipment

• Add Accessories to Existing Equipment
• Report Lost or Stolen Equipment
• Do an Equipment Inventory

How to dispose of inventorial equipment

• Transfer Equipment
• Send Equipment to Surplus Sales
• Trade-in Equipment

Resources that you may find helpful

• Agency Web Sites
• List of Products and Services
• EAMS (application)
• Identification Tags and UCID Numbers for Inventorial Equipment
• UCSD Office of Contracts and Grants Administration

Finance

Managing Equipment

• Inventorial Equipment
  • Equipment Management Basics
  • Equipment Asset Management System (EAMS)
  • Ways to Acquire
  • How to Add Accessories
  • How to Do an Inventory
  • Disposal Methods
  • Agency Web Sites
  • Tags and UCID Numbers